Transcript Slide 1

Sergeant at Arms
Club Officer Training
Jason Finks ACB, ALB
Overview
 Big Picture of Toastmasters
 How does the Sergeant at Arms (SAA)
contribute to club success?
 SAA Roles, Responsibilities & Resources
 Before, During & After Meetings
 The Executive Committee
 What To Do Next
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Session Objectives
After this session, you should be able to…
 Describe your functions and responsibilities
 within the club
 as part of the club executive committee
 Find resources that help
 Identify opportunities beyond the club
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The Club Mission
 To provide a mutually supportive and
positive learning environment
 To provide opportunities to develop oral
communication and leadership skills
 To foster self-confidence and personal
growth
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The Big Picture
 Members determine their
personal goals
 Clubs match those goals with
club goals
 Clubs are supported by a
hierarchy of other experienced
Toastmasters
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Anatomy of a Club
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SAA Role
Discussion Questions
 What is the essence of the
SAA role in your opinion?
 What does your former club
SAA do that you would like
to continue?
 What could use
improvement?
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Origins & The Modern SAA
• Origins:
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bodyguards, armed enforcers
From Latin for: servant
• Modern Times-used in formal groups to:
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Keep order, maintain security
Help visitors & control access
Perform ceremonial roles
Care for ceremonial items
SAA Definition
“The sergeant at arms is responsible for club
property management, meeting room
preparation, and hospitality.
The sergeant at arms chairs the social and
reception committee.”*
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SAA Responsibilities
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Before Club Meetings
 Reserve and confirm meeting location.
 Ensure there are club supplies.
 Set up room, equipment and banner.
 Greet members and guests.
 Arrange for guests to sit with members.
 Escort visiting officers to the club president.
 Have a plan for late arrivals.
 Ensure the meeting starts on time.
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During Club Meetings
 Welcome late arrivals & help them find a
place to sit.
 Coordinate food service, if any.
 Collect ballots and tally votes for awards.
 Be prepared to serve as a functionary.
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After Club Meetings
 Return room to original configuration.
 Check supply inventories.
 If inventory is low, ask to order more.
 Ensure equipment is in working order.
 Pack up and store materials & property.
 Clean-up.
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Between Meetings
 Attend executive committee meetings.
 Arrange for a replacement if absent.
 Arrange for food service when needed.
 Participate in club committees as needed.
 Serve as a mentor as needed.
 Schedule meeting location.
 Check the club timeline (Club Leadership
Handbook, p.18).
 Prepare your successor.
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The Club Timeline
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Special Events
 Club Speech Contests
 Membership Drives & Events
 Officer Elections & Inductions
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The Executive Committee
 Creates a club budget
 Completes a Club Success Plan (DCP goals)
 Creates and oversees committees
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Executive Committee - Your Responsibility
 Update the executive committee on the club
meeting space status.
 Work to coordinate meeting space.
 Chair social and reception committee.
 Replace items as needed.
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Getting Started
 Review training materials.
 Read Club Leadership Handbook p.40-42
 Meet with previous SAA.
 Meet with executive committee.
 Introduce yourself to meeting space
contacts.
 Recruit volunteers.
 Start the “Between Meetings” Checklist
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Additional Resources
 Toastmasters International Website:
 Governing Documents: www.toastmasters.org/policies
 Distinguished Club & Club Success: www.toastmasters.org/1111
 Distinguished Club Program Goals: www.toastmasters.org/1111C
 Reports Dashboard: www.toastmasters.org/distinguishedperformancereports
 Ballots & Brief Evaluations: www.toastmasters.org/163
 Club Leadership Manual: www.toastmasters.org/1310
 My contact information:
 [email protected]
 Cell: (785)766-0061
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More Opportunities
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District Training Events
Conferences
Visit Other Clubs
Speech Contests at Area, Division & District
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Last Check
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Did you complete registration form?
Do you have your completion form?
Did you share contact information?
Any questions or comments?
 Thanks for attending.
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This concludes the session.
Club Officer Training