Transcript Slide 1
Sergeant at Arms
Club Officer Training
Jason Finks ACB, ALB
Overview
Big Picture of Toastmasters
How does the Sergeant at Arms (SAA)
contribute to club success?
SAA Roles, Responsibilities & Resources
Before, During & After Meetings
The Executive Committee
What To Do Next
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Session Objectives
After this session, you should be able to…
Describe your functions and responsibilities
within the club
as part of the club executive committee
Find resources that help
Identify opportunities beyond the club
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The Club Mission
To provide a mutually supportive and
positive learning environment
To provide opportunities to develop oral
communication and leadership skills
To foster self-confidence and personal
growth
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The Big Picture
Members determine their
personal goals
Clubs match those goals with
club goals
Clubs are supported by a
hierarchy of other experienced
Toastmasters
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Anatomy of a Club
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SAA Role
Discussion Questions
What is the essence of the
SAA role in your opinion?
What does your former club
SAA do that you would like
to continue?
What could use
improvement?
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Origins & The Modern SAA
• Origins:
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bodyguards, armed enforcers
From Latin for: servant
• Modern Times-used in formal groups to:
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Keep order, maintain security
Help visitors & control access
Perform ceremonial roles
Care for ceremonial items
SAA Definition
“The sergeant at arms is responsible for club
property management, meeting room
preparation, and hospitality.
The sergeant at arms chairs the social and
reception committee.”*
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SAA Responsibilities
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Before Club Meetings
Reserve and confirm meeting location.
Ensure there are club supplies.
Set up room, equipment and banner.
Greet members and guests.
Arrange for guests to sit with members.
Escort visiting officers to the club president.
Have a plan for late arrivals.
Ensure the meeting starts on time.
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During Club Meetings
Welcome late arrivals & help them find a
place to sit.
Coordinate food service, if any.
Collect ballots and tally votes for awards.
Be prepared to serve as a functionary.
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After Club Meetings
Return room to original configuration.
Check supply inventories.
If inventory is low, ask to order more.
Ensure equipment is in working order.
Pack up and store materials & property.
Clean-up.
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Between Meetings
Attend executive committee meetings.
Arrange for a replacement if absent.
Arrange for food service when needed.
Participate in club committees as needed.
Serve as a mentor as needed.
Schedule meeting location.
Check the club timeline (Club Leadership
Handbook, p.18).
Prepare your successor.
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The Club Timeline
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Special Events
Club Speech Contests
Membership Drives & Events
Officer Elections & Inductions
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The Executive Committee
Creates a club budget
Completes a Club Success Plan (DCP goals)
Creates and oversees committees
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Executive Committee - Your Responsibility
Update the executive committee on the club
meeting space status.
Work to coordinate meeting space.
Chair social and reception committee.
Replace items as needed.
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Getting Started
Review training materials.
Read Club Leadership Handbook p.40-42
Meet with previous SAA.
Meet with executive committee.
Introduce yourself to meeting space
contacts.
Recruit volunteers.
Start the “Between Meetings” Checklist
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Additional Resources
Toastmasters International Website:
Governing Documents: www.toastmasters.org/policies
Distinguished Club & Club Success: www.toastmasters.org/1111
Distinguished Club Program Goals: www.toastmasters.org/1111C
Reports Dashboard: www.toastmasters.org/distinguishedperformancereports
Ballots & Brief Evaluations: www.toastmasters.org/163
Club Leadership Manual: www.toastmasters.org/1310
My contact information:
[email protected]
Cell: (785)766-0061
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More Opportunities
District Training Events
Conferences
Visit Other Clubs
Speech Contests at Area, Division & District
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Last Check
Did you complete registration form?
Do you have your completion form?
Did you share contact information?
Any questions or comments?
Thanks for attending.
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This concludes the session.
Club Officer Training