Transcript Generelt om deltakelsesregler

Norwegian partners and Project Promoters
Kick-off seminar for Estonian-Norwegian research projects, Tallinn 12.11.2013
Senior Adviser Aleksandra Witczak Haugstad, Research Council of Norway
Who are we?
The Research Council of Norway
 Adviser to the Norwegian government
 Research funding
 Support basic and applied research and
innovation
 Implement national thematic priorities
 Cover all disciplines
 Distribute 30% of public R&D funding
 Networking and dissemination
 Internationalization
RCN role in EEA and Norway Grants
Donor Programme Partner in 6 research
programmes
 advise on programme development and
implementation
 facilitate contact and information flow
 nominate Norwegian members of Programme
Committee (PC)
 observer status in PC
 share good practice
THE CONTEXT
 EEA Agreement
2009-2014
 EEA and Norway
Grants
 Research
cooperation
programmes
 120 mill. EUR
 2012-2017
Objectives of research programmes
(ref. Annex 12)
Overall objective:
research‐based knowledge development in Estonia through research
cooperation between Estonia and Norway
Primary outputs: research results
The research programmes shall:
be based on equal partnerships (leading role of Estonia)
create benefits and build competence on several levels, from
Programme Operators to researchers
prepare Project Promoters, project partners and researchers for
further research cooperation within the European Framework
Programmes and other ERA initiatives
reflect and promote the principles of the European Charter and Code
be open to participants established in third countries
COMMUNICATION
Within the programme
Basics – glossary
 PO
 Programme Operator
 DPP
 Donor Programme Partner
 NFP
 National Focal Point
 FMO
 PC
 PP
 Financial Mechanism Office
 Programme Committee
 Project Promoter (project leader)
Programme flow-chart
FMO
Brussels
DPP:Research
Council Norway
Project
partner
Norway
National
Focal
Point
Program
Operator
 Information
 Funding
 Reporting
MER
ERC
Project
promotor
Project
partners
PUBLICITY
Outside the programme
Annex 4
Information and Publicity Requirements
Chap. 4 PROJECT PROMOTERS RESPONSIBILITY
 Project Promoter shall provide information on the
project to the widest possible audience at the
appropriate national, regional and/or local levels,
including relevant stakeholders.
 develop and implement the Publicity Plan (part of
the project application/contract)
 inform project participants about source of funding
 inform about source of funding in publications
Publicity Plan
(part of the project application/contract)
 Describe strategy and content of the information
and publicity measures
 Provide list and timeframe for planned activities
(min.2)
 Plan for a webpage/site
 Identify administrative unit(s) responsible for the
information and publicity measures + contact
person;
 Plan for evaluation of the visibility and awareness
measures ( report to PO)
Communication and publicity
TO DO LIST
Information and publicity activities
(min.2)
Aim is to report on the progress, achievements and
results
Examples:
 seminar or a conference with stakeholders,
 press conference or press event,
 launch activity for the project,
 closing activity for the project
WEB
 Requirements for the project webpage/site
 Provide regularly updated project information
 in English (and Estonian)
 Include information on
 the project,
 its progress, achievements and results,
 the cooperation with Norwegian Partner,
 pictures,
 contact information
 clear reference to the Programme and the financial
mechanism;
Acknowledg funding
Publications (Annex 12)
 All publications shall include the following
statement …: “The research leading to these results
has received funding from the Norwegian Financial
Mechanism
Billboard during project
 PP shall put up a billboard at the site of each
operation(Norway Grants logo and info)
Commemorative plaque after project
 When project is completed: replace the billboard
with a permanent commemorative plaque
Communication and Design Manual
Relevant actors in communication and
publicity activities
 Research Councils
(Estonia and Norway)
 PP
 Project partners
 FMO communication
 Communication staff
staff
at PP and Project
 Embassies
partners’ institutions
 sciencenordic.com/
forskning.no
Get your project into the news
 Project partner
institution create
newsarticle on
homepage
 Link sent to PO and
DPP or directly to
FMO communication
staff
 Take pictures, report
activities and results
PROCUREMENT AND
REPORTING
Legal framwork(s)
EEA/Norway
Grants rules
National rules
 Regulation
 Annexes
 Objective: a unified and
EU-compatible system
PO(ETAG) ensures that
the Regulation is
respected by projects
Estonian and Norwegian
partners follow the rules
for own institution, in
line with national
legislation





Public procurement
Documentation
Audit
Employment
…
Norwegian Partners and Norwegian national
rules
 National legislation on procurement in Norway, in
line with EU
 Tender obligatory for purchases for over
NOK 100 000 (12 000 EUR) excluding VAT (in a
given category for the legal entity)
 Large institutions have framework agreements
(f.eg. for travel, office equipment etc.)
 Norwegian institutions subject to national auditing
of procurement practice
Reporting
Annual report
 scientific progress report
 explanation of use of resources
 financial statement, (equivalent of Form C i FP7)
 Audit certificate if amount spent is over 375 000 EUR
Final report (deadline 60 days after end of project)
 Same as annual report +
 audit report
 final publishable summary report
 report on wider societal implications
 distribution of financial contribution between Project
Promoter and partners
Thank you for your attention!
Aleksandra Witczak Haugstad
[email protected]
Possible problem issues in the start up
phase
 Timing of the project start up
 Timing of money transfers and exchange rates
 Content of the Project contract
 Reporting and auditing routines
 Modifications of budgets (after application but
before start up)
Tasks of the Programme
Operator/Implementing Agency
 sign project contract with Project Promoter
 prepare annual work plans, budgets, and reports for approval
by PC
 provide administrative functions for Programme Committee
 announce calls for proposals, develop guidelines
 establish database of independent experts/ask for access to
EU Commission database of experts
 appoint independent, international experts to evaluate
proposals
 prepare ranking list based on expert evaluations and to
submit it to Programme Committee for recommendation
Key documents
 Regulation with Annexes (note nr.4 and 12)
 Call text
 Guide for Applicants
 Guide for Evaluators
 Programme Agreement (consortium)
 Project Contract