Transcript ICN Presentation
Welcome
New Zealand Oracle Users Group Conference 2008
Extend Oracle Purchasing with Hosted Supplier Catalogues
21 October 2008 1
Agenda
• Introduction – Jackie Anderson (Supplier Adoption Manager, Unimarket) Current Procurement Issues Unimarket Supplier Adoption & Enablement Process Network / Collaborate • Introduction – Bob Hamon (Procurement - UOW) Why Unimarket?
Implementation at UOW Buyer Rollout Plan Benefits and Issues • Questions & Answers 2
Procurement Issues
No visibility of supplier spend Lack of adherence to commercial agreements Uncontrolled buyer behaviour Limited management focus on procurement function Managing supplies not suppliers Increasingly complex – ecommerce, sustainability, category management 3
Procurement Issues
iprocurement today Supplier A E R P Supplier B
$ Relationship $ Set up
Supplier C 4
Unimarket Background
CEO (Scott Blackwood) former ERP implementation consultant for E & Y Created Unimarket NZ Ltd in 2006; Adopted by ‘Ice House’; graduated in November 2007 Offices now based in New Zealand, Australia and US Customers include Hamilton City Council, Victoria University and University of Waikato.
Over 100 fully catalogued suppliers available Application designed using Software as a Service Technology 5
Unimarket Integration
• Catalogue • Round Trip • PO • E-invoice E R P U N I M A R K E T Supplier A Supplier B Supplier C 6
Unimarket Example Workflow
Buyer (ERP)
Access UM Approval Process Create PO Receive goods Accounts Payable
Unimarket
View catalogues Create requisition Checkout Send PO to supplier Validate and 2 or 3 way match Supplier Create UM store & upload catalogues Despatch goods Invoice 7
Unimarket Application
8
Unimarket Application
9
Supplier Adoption / Enablement
Supplier Adoption
• Automated invite process – upload full vendor database • Unimarket supplier days • One on One meetings • Unimarket directory
Supplier Enablement
• Simple solution for any size supplier • Unimarket training • Unimarket helpdesk 10
Unimarket Supplier Integration
Round Trip
• One integration into Unimarket (one time cost) • cXML or OCI compliant • Different identifier for each buying organisation
Catalogue
• Catalogue created on excel spreadsheet • Simple wizard upload process • Can publish to one or more buying organisations
Orders and invoices
• Orders – email and cXML format (others considered) • Invoices – cXML or PO flip functionality available 11
Unimarket Supplier Integration
12
Benefits for Suppliers
• Easy to use • Supplier maintained catalog content leading to… • Order accuracy leading to… • Accelerated Order to Cash process • Lower cost of customer service • Increased visibility within buying organisations • Networked approach; gain new customers • Collaboration; optimize your supply chain 13
Networked Procurement
Collaboration
Using our unique BidTogether functionality, suppliers can set up volume / value metric offers across multiple divisions of one buying organisations, or across multiple buying organisations.
15
Case Study - UOW University of Waikato Case Study Bob Hamon
16
The University Objective
Unimarket compliments the University purchasing processes with a collaborative e-commerce solution to: • • • • • access up-to-date supplier maintained catalogues increase the efficiency of the purchasing process integrate seamlessly with University financial systems potentially align our purchasing with other universities offer personal purchasing for staff and students 17
Preferred Supplier Benefits
Unimarket enables preferred suppliers to: • • • • • • increase sales due to compliance across the University achieve direct real-time access to University buyers ensure purchases are from current catalogues improve customer service (ease the pain of our buyers logging in and out of many supplier systems with varying logins and processes) reduce emails, phone calls and faxes increase customer base (suppliers will potentially have access to other organisations such as tertiary institutions, councils and health board through this portal) 18
UOW Procurement Issues
• No visibility of Supplier spend • Lack of adherence to commercial agreements • Inconsistent buyer behaviour • Limited management focus on procurement function • Increasingly complex – ecommerce, sustainability, category management 19
Why Unimarket?
Seamless Access for University buyers Product identification Requisition Authorisation Order Placement Seamless Integration with Oracle Financials – Purchasing Module Financial Delegation Requisition Number Generation PO Generation Provide an opportunity for collaborative purchasing Within the University Within the Tertiary Sector Within Geographical area 20
Implementation at UOW
Project Teams Project Lead Team Team Leaders Process Current Process review Process Development Documentation Training Roll Out Technical Integration Vendor Supplier Awareness and Adoption Audit E & Y Systems and Process Audit 21
Implementation at UOW
Technical Integration Single Signon UniMarket access via UOW intranet Integration with Oracle Financials via Interface table Communication through SSL Encrypted xml messages Confirmation on file transfer Username Encrypted within Cookie Requisition request Financial Delegation Assign Authorisation Approval or Rejection Process Release PO Process Requisition Cancellation Process 22
Buyer Rollout Plan
Supplier Selection Value of Purchase $50,000 Excluding Travel, Stationary and IT Equipment Number of Transactions 50+ Buyer Selection Science and Engineering Include Travel, Staionary and IT Consumables Train PAs Train All Staff 23
Issues
Supplier uptake Preferred Supplier Status Supplier Reluctance Supplier Enthusiasm Round Trip Solution Visibility of Small Suppliers Buyer Reluctance Science and Engineering Include Travel, Staitonary and IT Consumables Train PAs Train All Staff 24
Benefits
Greater Visibility of Supplier spend Commercial agreements \ Contracts in place More Consistent buyer behaviour Management focus on procurement function 25
Q & A Questions?
Jackie Anderson Supplier Adoption Manager Phone: +64 9 306-5613 Fax: +64 9 337-0104 Mobile: +64 21 886 343 Email: [email protected]
26