Transcript Slide 1

Annual Meeting
May 14th 2008 7:30pm
http://woa2.org
2009’s Meeting Agenda
•Meet the Board
•Ace Solid Waste Purposal
•2008’s Annual Meeting Review
•2008’s Major Accomplishments
•2008
•Review 2008’s Financial Statement
•Review 2009’s Proposed Financial Statement
•2009 Events
–Spring Clean up, NNO, Fall Picnic
•2009 Board Ideas :
–WOA Volunteer Teen Board, Neighborhood Crime Watch, Adopt a Park – WOA Park, New Residential
Rental/Lease Form
• pen Forum
•Vote for 2 Open Board Positions
•Meeting Adjourned
Meet the Board Members for 2009
PresidentVice PresidentTreasurer SecretaryArchitectual Control-
Jeff Hafferman
Tony Fredrick
Jacqie Simon
Chris Cliff
Paul Beasley
Ace Solid Waste Proposal
• Michael Bay
2008 Annual Meeting Review
March 14, 2008
The meeting was called to order- at 7:30pm
Present: All current Board Members, 8 homeowners and 35 proxies were
received.
Recap:
• Chris Cliff joined the board,
• Voted on a mail-in ballot,
• Lighting was added at monuments, maintenance at cul-de-sacs
• Updated web-site,
• Increased social budget for- national night out, and fall picnic
• Approval of the 2008 Budget and Financial Statement
• Approved waving annual dues to Board Members
• Board was asked to revisit Governing Documents
• Meeting was Adjourned at 9:34pm
Approve 2008 Meeting Minutes: The minutes were mailed to the
homeowners for their review. Any questions?
2008 Covenant Violations
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10041 Honeysuckle Ave. Possible violation of overcrowding of home. Contacted city to investigate.
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10065 Fallgold Parkway, Lawn violations. Cut Bag and Trim maintained lawn through-out the summer.
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9901 Fallgold Parkway, Lawn violations. Cut, Bag, and Trim maintained lawn throughout the summer.
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10023 Juniper, Lawn violations. Homeowner followed through with
request.
2008’s Major Accomplishments
Events
•Spring Clean-up
•Fall Picnic
•National Night Out
•Annual Neighborhood Garage Sale started
Administration
•Newsletters sent out throughout the year to update homeowners
•Responded to all homeowners complaints
•Email address worked well for some homeowners (about 45 emails through out the year)
•Landscaping Maintenance
•Created New Website – Introduce tonight!
2008’s Major Accomplishments
Landscaping
Cut, Bag, and Trim763-425-0299
1. Maintained/Added/Replacement Efforts
a. Cul-de-sacs (added many perennials)
b. Entrances (took out dead bushes,
replaced with hardy perennials)
c. Cared for homes that did not comply
with Governing Documents.
Website Design
Board Page
Documents Page
FAQ Page
Forms Page
Maps Page
Meeting Page
Newsletter Page
1/1/2008 through 12/31/2008
Budgeted
2008 Budget
Actual
Difference
Assets
Income
2008 Dues
Interest on Late Pymt
Late Fees
Lawn Maint. Income
Total Income
$11,175.00
$
0.00
$
0.00
$
0.00
$11,175.00
$10,875.00
$
77.50
$ 180.00
$ 162.00
$11,294.50
$300.00
$ 77.50
$180.00
$162.00
$119.50
Expense
Accountant Services
Attorney Fees
Bank Charges
Board Expenses
Insurance
Landscaping Maint.
Landscaping Repl.
New Landscaping
Mailbox Maint/Repl
Copies
Po box
Postage
Reserve
Website
Social Activities
$
600.00
$
500.00
$
25.00
$
275.00
$ 2,500.00
$
760.00
$
250.00
$ 1090.00
$
300.00
$
100.00
$
70.00
$
300.00
$ 3115.00
$
50.00
$
500.00
$ 600.00
$
0.00
$
12.75
$
17.82
$ 2,407.50
$ 270.00
$ 250.00
$ 942.05
$
0.00
$ 148.17
$
70.00
$ 357.39
$ 3115.00
$ 101.68
$ 390.24
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
Total Expenses
$10,435.00
$8,682.60
$ 1,752.40
0.00
500.00
12.25
257.18
92.50
490.00
0.00
147.95
300.00
48.17
0.00
57.39
0.00
51.68
109.76
2009 Current Assets
• CD
• CD
• Savings
13,965.00 17 month CD at 1.98% (renewed
on 3-16-2009)
14,049.68 17month CD at 1.98% (renewed
on 3-16-2009)
4,808.79 (5-12-09)
• Checking 12,036.32 (5-12-09)
• __________________________________________
• Assets
44,859.79
2009 Budget
Actual 2008
Proposed 2009
Difference
$10,855.00
$ 162.00
$
77.50
$ 180.00
$11, 274.50
$10,575.00
(8*$75=$600.00)
0.00
0.00
0.00__________________________
$10,575.00
Accountant Services
Attorney Fees
Board Expenses
Bank fees
Po Box
Insurance
Landscaping Properties
Landscaping New/ Replacement
Landscaping Maintenance
Mailbox Maint/Repl
Garage Sale
Misc Signs (mtg, gs, spcl, fp)
Postage/copies
Reserve
Social Activities
Web Site
$ 600.00
$
0.00
$
17.82
$
12.25
$
70.00
$ 2,407.50
$ 270.00
$ 1923.93
$
0.00
$
0.00
$
0.00
$
0.00
$ 377.25
$ 6,230.00
$ 390.24
$ 101.68
$ 600.00
$ 500.00
$
25.00
$
25.00
$
70.00
$ 2,500.00
$ 600.00
$ 1,000.00
$ 600.00
$ 400.00
$
50.00
$ 500.00
$ 400.00
$ 3,115.00
$ 500.00
$
0.00
Total Expenses
$13,962.39
$ 10885
Income
Dues
Landscaping Properties
Interest on Late Pymt
Late Fees
Total Income
Expense
Overall Net
-$ 2,081.39
$ 2,325.00 - ?
500.00
7.18
12.75
-92.50
330.00
-923.93
600.00
400.00
50.00
400.00
22.75
109.76
-101.68
1314.33
2009 Events
• Spring Clean-up: Saturday, April 25th
• National Night Out: Tuesday, August 4th
• Fall Picnic: Saturday, September 19
2009 Neighborhood Programs
• WOA Volunteer Teen Board
• Neighborhood Crime Watch Program
• Adopt a Park – Willows of Aspen Park
Volunteer Teen Board
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VOLUNTEER TEEN BOARD APPLICATION
Please complete the following:
Date: _____________
Name ________________________________________________________
(Last)
(First)
Birthdate: ___/____/______
Present Address: ___________________________________________________
(Street Address)
Telephone Number: ___________________________
Cell Phone Number: ___________________________
Email Address: _______________________________
What evening are you available to meet?
Monday Tuesday Wednesday Thursday Friday (circle all that apply to 2009/2010 school year)
School attending: ____________________________
Grade entering Fall of 2009: ______________
Please complete side 2 of the application
Previous Volunteer Work Experience: Please list any volunteer experience you have had in the past 3 years.
Include the following:
Name of organization
Duties you performed
Skills you learned
Positions you held
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Why you want to be on the Willows of Aspen Volunteer Teen Board
______________________________________________________________________________________________________________________________________
______________________________________________________________________________________________________________________________________
______________________________________________________________________________________________________________________________________
______________________________________
Your Signature: ______________________ Date: ______________
Parent/Guardian Signature: __________________ Date:__________
Thank you for your interest in becoming a Volunteer Teen Board Member. Please mail your application to:
Willows of Aspen II Homeowners Association
Attention: Teen Board
PO Box 43956
Brooklyn Park, MN 55443-0956
We will contact you within 15 days!
Neighborhood Watch Program
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How to Establish A Neighborhood Watch
An important part of the Brooklyn Park crime prevention program is the Neighborhood Watch. We encourage
everyone to get involved. To make sure that the Neighborhood Watch program remains effective, certain guidelines
will be met in order to become a watch area. The information listed below explains what the criteria is to qualify.
Information concerning the background and purpose of a Neighborhood Watch
Crime prevention techniques
Information concerning Operation Identification and how to enroll in the program
Information about local ordinances that may affect you
A block captain should be elected at this first meeting. This individual will be the "contact person" for the watch area.
A follow-up meeting should be held in the same year as the initial meeting. This meeting consists of the members
getting together to discuss their neighborhood concerns regarding crime or other issues.
After the first year, the watch group should meet twice yearly, one being with a law enforcement person to discuss
various topics. Many Neighborhood Watch groups meet on National Night Out, which is always the first Tuesday
night in August.
Benefits of Having a Crime Watch
Getting to know your neighbors who will "watch out" for your neighborhood.
Receiving neighborhood crime alerts (if needed).
Having Crime Watch signs help to "guard" your neighborhood by letting criminals know you're involved.
Neighbors who are more likely to watch your home and report suspicious activity.
Possible discounts on home insurance premiums.
Adopt a Park
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OrganizationCity of Brooklyn Park
Address
City of Brooklyn Park, Brooklyn Park, MN 55443
Interest Area
Community, Environment, Sports & Recreation
Date
This is an Ongoing Opportunity.
Description
Volunteer to monitor your neighborhood park. Adopt a Park/Garden volunteers can choose to
maintain the shrub gardens/ landscape beds and/or patrol their park each week during the
summer, keep litter picked up and the park looking tidy, and report any vandalism or needed
repairs. Park volunteers report to the Parks Superintendent. Volunteers may adopt the
park/garden of their choice (providing it has not already been adopted). Time commitment is about
one hour per week during the summer.
Skills
Able to lift 15 pounds
Able to follow directions
Must be 16 years old
Residential Lease/Rental Form
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Residential Lease/Rental Form
The Willows of Aspen II Homeowners Association rules and regulations, Section 7.5 governs Leasing. It
states:
Leasing of Units shall be allowed, subject to reasonable regulation by the Association and
subject to the following conditions; (i) that no Unit shall be
leased for transient or hotel
purposes, (ii) that no Unit may be subleased, (iii) that all leases shall be in writing, and (iv) that all leases
shall provide
that they are subordinate and subject to the provisions of the Governing
documents, the Rules and Regulations and the Act, and (v) that any failure of the lessee to
comply with the terms of such documents shall be a default
under the lease. The Association
may impose such reasonable Rules and
Regulations as may be necessary to implement procedures
for the leasing
of Units, consistent with this Section.
Therefore, effective June 1, 2009, The Association intends to enforce this covenant by implementing the
following procedure: any unit that is being leased must provide Willows of Aspen II Homeowners
Association the following:
1. Copy of Lease/Rental Agreement
2. WOA II residential Lease Form completed
Please complete the following information and mail to:
Willows of Aspen II Homeowners Association
PO Box 43956
Brooklyn Park, MN 55443
Address of Rental/Leased Home: _______________________________________
Name of Owner: _____________________________________________________
(Last)
(First)
(Middle)
Contact Information of Owner:
Current Address:
________________________________________________________________
________________________________________________________________
Current Phone Number: _____________________________
Currrent Cell Phone Number: _________________________
Residential Lease Form (cont.)
Your signature is required on the following statements:
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The Rental Agreement for the home located in the Willows of Aspen II Homeowners Association makes reference
to the Associations Governing Documents. The Renters are aware they are to comply with all areas of the
Documents. ______________________________________________
(Signature and Date)
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I have provided a set of the Willows of Aspen II Homeowners Association’s Governing Documents to my
tenant(s) ____________________________
(Signature and Date)
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I understand it is up to me to enforce the rules and regulations of Willows of Aspen II Homeowners Association
Governing Documents. ________________________________________
(Signature and Date)
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If a tenant violates a rule, I as the landlord, will be notified immediately by the Association, with the expectation
and enforcement. If there is a fine, I as the Landlord, will be responsible to pay that fine.
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(Signature and Date)
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I understand that The Board of the Willows of Aspen Homeowners Association may demand termination of a
tenant with multiple rule violations. _____________________________________________________
(Signature and Date)
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I understand that Annual Assessments are made January 1st of each year. I will be responsible for making timely
payments on those Assessments.
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(Signature and Date)
Please make sure to include a copy of your
Residential Lease/Rental Agreement
with this form.
Past Due Assessments
2006 Past Due
9749 Greenspruce Ct. – Foreclosure, trying to recoup
2007 Past Due
10041 Fallgold Parkway – For sale, trying to recoup
9749 Greenspruce Ct. – Foreclosure, trying to recoup
2008 Past Due
9749 Greenspruce Ct – Foreclosure
10041 Fallgold Parkway – For sale, trying to recoup
2009 Past Due
10015 Elm Avenue – Returned envelopes ??
10041 Fallgold Parkway – For sale, trying to recoup
9749 Greenspruce Ct – Foreclosure, trying to recoup
10030 Honeysuckle
10031 Honeysuckle – For sale, trying to recoup
10042 Honeysuckle – For Sale, trying to recoup
10004 Juniper
10010 Juniper
3725 Primrose Court
3749 Primrose Court
Open Forum
Nominations for 2009/2010 Board
• Lisa Ditty
Drawing for Waived 2010 Dues