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PCIP Preparation
PCIP Preparation
• Complete header with project number, issue and
date.
• You will need to get your document controller to
give you a document number
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PCIP Preparation
• Depending on the complexity of the project you
may require other functions i.e. S&SD,
Construction or Engineering to assist you in
reviewing the document.
• The document must be issued as a controlled
document via a document transmittal so only
include those who actually require it.
• Record the revision history of the document
every time you make a change
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PCIP Preparation
• Update the contents page
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PCIP Preparation
• Give a brief description of the project , enough to set
the scene.
• Identify how long will be allowed between
appointment and the start of the construction phase.
If the work is of a significant nature you will need to
allow at least 21 day for the review of WPPs
• Identify the key dates and milestones. When do you
intend to send any updates with new or additional
information
• When setting goals try and make them more than
simply achieving a target. Rather than AFR and No
RIDDORS think Number of issues raised by
workforce successfully closed out by Project Team.
• Considerate Constructors Scheme. CEEQUAL
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PCIP Preparation
• Network Rail fulfils their CDM duties via the
organisation rather than any one specific
individual. You will need to complete the CDM
matrix and add it to the appendices.
• In the main Neil Thompson (Regional Director) is
the Clients Rep and the Route Delivery or
Project Director as the CDMC Rep
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PCIP Preparation
• If the design has already been completed include
the information from the designers risk log.
• Describe the arrangements for managing any
design changes and how these will be
communicated with the original designer.
• If the project is design and build you need to set
the parameters for the designer
• Safe by Design
• Red and Green Lists
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PCIP Preparation
• You will need to check with the maintainer if there are
any hazardous materials stored on site. Request the
COSHH sheet for the material and include them in the
appendices.
• Will planning consent be needed or are there any
issues in the planning consent that need highlighting
• Will you need a section 61 notice
• Do you need any special licences for working close to
badger sets , bat roosts etc.
• Provide information on line speed etc consult with the
track engineer to get information on gradient and any
low adhesion sites. This is important when the
contractor will be using on track plant.
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PCIP Preparation
• It is important when compiling this section that
you identify the key hazards to the contactor and
not merely include hazard directory extracts or
other bulk information.
• Start with the most significant hazards first.
• Don’t include hazards which the contractor will
be aware of i.e. a scaffolding contractor is well
aware of the hazards associated with working at
height .
• The most effective ways to identify hazards is to
visit the site.
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PCIP Preparation
• Provide details on access points from the hazard
directory also visit site and take photographs. Include
details on the environment surrounding the access
point i.e. is it through a quite cul de sac or is it out in
the countryside. This may influence how the contractor
executes the work.
• Give details on any drawings that are available, this
can be a link if the contactor has access to Project
Wise , 4 Projects etc.
• Include buried services information in the appendices
however include any significant items in section 4.3
i.e. High Pressure gas main located at mileage etc.
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Good wide access suitable for HGV and trailer
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Blind bend and tight turn
into site. You would need
traffic management for
HGVs
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PCIP Preparation
• Use the GSI Portal , Google maps etc to identify the
location of temporary accommodation.
• Similarly include the same for storage areas etc.
• Consider ALO when acquiring land etc for site cabins or
lay down areas.
• Consider how the work is to be carried out when you
identify the land to be used. Will it be sufficient for
locating cranes etc, building up components and
dedicated pedestrian routes.
• When setting up Traffic Management system consider
how they may impact on Level Crossings .
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PCIP Preparation
• Enquire if the area is in a T&V Hot spot, if include
the information
• If the project is in a station or depot you need to
include any special fire or emergency
arrangements they have . Speak to the station or
depot manager for these.
• Include the relevant control numbers , these are
available on connect.
• Information on structures can be obtain from the
route asset manager additionally request the latest
asset condition reports.
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PCIP Preparation
• These sections are giving generic information to
the contactor
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PCIP Preparation
• The section gives generic information on our life
saving rules
• IP-Central aim is to reduce the level of using
lookout protection as a safe system of work. It is
not prohibited but if the contactor wishes to use it
then he needs to seek authorisation from the
programme manager
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PCIP Preparation
• In most stations or depots they have specific
arrangement for induction and reviewing WPPs etc
you will need to consult with them and include the
details. Include details of coordination meetings eg
you will need to consult with the maintainer on
maintainability , hand over hand back etc
• Identify what communications , meetings etc that will
actually be held . Do not include generic statements
• Include any TOC, FOC or station arrangements. i.e.
if working on a station they would need to review the
WPPs they would also need to know if there were
any issues if passengers were affected by the works
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PCIP Preparation
• This section is general information
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PCIP Preparation
• Complete the details of the Programme manager
and NWR OP project number
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PCIP Preparation
• Include the CDM Matrix for the project
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Group Exercise
• Prepare the key information that you would provide to a
contractor when carrying out work on your property.
• The contractor has a team of 8 employees.
• The work will take about 2 weeks to complete.
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Group Exercise
• Group 1
– You are employing a contractor to install a new kitchen. You
live in a large penthouse apartment in the city centre.
• Group 2
– You are employing a contractor to install a bathroom
(complete with a very large cast iron bath) in an upstairs
room. You live in a 200 year old cottage in the countryside .
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