Transcript Using E*Value - LSU Health Sciences Center New Orleans

Content
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About MyFolio
Suggested uses
MyFolio folders
MyFolio grids
About pop-ups
Disabling your pop-up blocker
Opening MyFolio
MyFolio home page
Opening a folder
Edit mode
MyFolio icons
Entering & updating data
Editing window
Adding a new row
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Deleting a row
Saving your work
A closer look at field types
Entering text in an essay field
Uploading & deleting a document (eg, Word, PPT or .pdf)
Uploading & deleting an image (eg, .jpg or .gif)
Using a date picker
Preview mode
Downloading your portfolio
MyFolio tips
Logging out
Can’t open MyFolio?
If you need help
What is MyFolio?
My Folio is your personal portfolio in E*Value. It acts like
a virtual file cabinet that stores information about you.
What can MyFolio do for me?
MyFolio is a tool that
you can use to document academic, personal, and community
service achievements. The goal is to build your portfolio
over time. You may add to MyFolio whenever you want to …
the volume of information that can be stored there is
unlimited.
MyFolio can be used to …
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support course requirements
document honors & awards
document roles in student government & committees
support an application for employment
Are all student profiles the same? NO.
All students will use a portfolio
that looks similar, but each student group (BSN, MN, & DNS) will use a version
that’s been cust0mized for their unique needs.
Who controls the content of MyFolio? YOU DO!
Each user (called a
MyFolio Owner) controls the information that’s entered into their own portfolio.
Each user is responsible for the accuracy of all data entries.
Yes … you don’t have to be a tech wizard to use MyFolio.
Do you
know how to attach a document to an e-mail, type or edit text, copy & paste
text, use a drop down list, or select a date from a date picker?
If the answer is YES, then you have all the skills you need to use MyFolio.
MyFolio contains a list of folders organized by topic. Users
enter data by first selecting a folder to work in. The folder list below
appears in the current BSN student portfolio; additional folders appear in
the MN & DNS student portfolios. More folders can be added in the future …
My Credentials
My Resume
My Curriculum Vitae
My Clinical Skills
My Student Leadership Roles
My Awards & Honors
My Community Service
My Organizational Memberships
My Presentations
My Professional Growth
MyFolio folders include grids where you actually enter data.
Most
folders contain at least one grid.
 Grids are designed to give you different ways to enter data.
 Each grid contains fields that allow you to enter different
types of data.
 Some fields are for text entry while others allow you to
attach a document or image. Still other fields provide you
with a drop down list of choices or a date picker to select
a date.
E*Values uses a lot of pop-ups, so you must disable your browser’s
pop-up blocker in order to view pop-up windows or complete tasks.
How do I disable my pop-up blocker?
It’s
really very easy. Simple instructions for disabling
your pop-up blocker are provided for users of
Internet Explorer and Mozilla Firefox …
• Open your browser and type the URL
https://www.e-value.net. Login.
• Go to the Tools dropdown on the
Internet Explorer toolbar.
• Select Pop-up Blocker, then
Turn Off Pop-up Blocker.
https://www.e-value.net
… or …
To allow pop-ups just for E*Value,
select Pop-up Blocker Settings, type
the E*Value URL, then click Add.
• Open your browser and type the URL
https://www.e-value.net. Login.
• Go to Tools on the Mozilla Firefox
toolbar, and select Options.
• A new window will open. Select the
Content tab, then uncheck Block pop-up
windows. Click OK.
https://www.e-value.net
… or …
To allow pop-ups just for E*Value,
check Block pop-up windows, select
Exceptions (a new window will open),
type the E*Value URL, and click Allow.
• Go to the Functionality Menu in the far left
column of your E*Value Home Page.
• Click USER MENU to display a list of menu
items (things you can do in E*Value). The list
reflects roles assigned to each user, so your list
may look different from the one at left.
• Click MyFolio, then View MyFolio to open
your portfolio.
When you open MyFolio, you’ll see a home page that displays a welcome message, basic
instructions for use, and the folder list. Click on a folder name to open it.
MyFolio welcome
message and basic
instructions for use.
Note: This image was
cropped.
Folder list
Click My Presentations to open the folder. The folder window will display
basic instructions for use followed by a grid that you will use to enter data.
Grid
Note: Directions for adding, editing, and deleting data applies to all folders and grids in MyFolio.
Your ability to enter data into MyFolio is controlled by icons.
You must be in edit mode to make the icons viewable.
• Click the Folder Tools tab in the upper
right corner of the folder window. A short drop-down list will appear.
• Select the EDIT MYFOLIO icon (looks like a pencil).
• E*Value will refresh, and the editing icons will appear …
The editing icons are now visible on the far right side of the grid.
A diagonal edit mode watermark is also visible in the background.
editing
icons
There are 3 icons that control basic user actions: adding a new row, editing grid row data, and
deleting a grid row. Mouse over an icon to see what it does.
Add a new row
to the grid
Update grid
row data
Delete this
grid row
Note: There are other icons, too, but you won’t need them to enter data into MyFolio. If an icon is ‘grayed out’ on your screen, it means that the
action associated with that icon (eg, deleting an entire grid) has been locked to prevent users from making accidental changes.
Go to the end of the data row, and click the Update Grid Row Data icon (looks like a pencil).
Update grid
row data
Clicking the Update Grid Row Data icon opens an
editing window. This is where you enter & update data.
The My Presentations editing window displays all the data fields
available to you.
• Title of Presentation and Sponsor are both ‘short-text’ fields that
you can use to type or edit text. The Comments field is an ‘essay’
field that also accepts text, but it provides more editing options.
• Date of Presentation is where you can select a date using a date
picker (or you can just type a date).
• Type of Presentation and My Role allow you to choose
from a drop down list. Click the down arrow to reveal
the choices.
• Supporting D0cument is where you can upload (attach) a Word
document, PPT presentation, or scanned document (.pdf).
• Image is where you can upload (attach) a .jpg or .gif file.
In this example, data has been entered already. The user can make changes by simply editing text,
choosing a new date, uploading a document or image, or selecting a different drop down choice.
Go to the end of the grid’s title row, and click the Add a New Row to the Grid icon
(looks like a green arrow).
Add a new row
to the grid
Clicking the Add a New Row to the Grid
icon opens the editing window, but this
time you have a blank slate. Enter text,
select a date, upload docs, and so on.
When you’re finished, click Save Grid
Row. E*Value will refresh, and the new
row will appear.
Note: When you add a new row, E*Value
automatically places it in the Last
position. You can move the new row to
the First position (or anywhere in
between) by selecting one of the choices
from the Row Placement drop-down.
Go to the end of the data row, and click the Delete this Grid Row icon (looks like a red arrow).
E*Value will refresh, and the row will disappear.
Delete this grid
row
Note: You cannot delete the only row in a grid. If the only row in a grid contains data and you want to delete it,
simply add a new (blank) row, then delete the row containing the data.
When you’ve finished adding or editing a
grid row, go to the bottom of the editing
window and click Save Grid Row.
E*Value will refresh, and the changes you
made will appear.
If you decide not to save your work, click
Go Back/Cancel.
Each grid in E*Value contains
fields where you enter data.
Different field types are
designed to handle different
data formats.
Let’s take a closer look …
Place your cursor in the field window, and type as usual. You can customize your text by using
the editing options available in MS Word. The example below shows text entered into the
Comments field.
You can also copy &
paste text from
another document.
When you’re finished,
click Save Grid Row.
E*Value will refresh,
and your text entry
will appear in the data
row.
Short-text fields are also used to enter or edit text, but editing options (like font size & color) are not available.
A short-text field looks like a white bar …
Some fields allow the user to upload documents, presentation files (eg, PPT), and
scanned documents (eg, .pdf). In the Supporting Document field, click the edit icon (looks like a
pencil). A pop-up window will appear.
Document name will appear here
Click Browse to search for a document in your
computer. Select the document & click Open.
Click Upload D0cument.
The document’s filepath/name will appear in the
Upload New File bar.
When you’re finished, click Save Grid Row. E*Value
will refresh, and a link to your document will appear in
the data row.
Go to the row containing the document you want to delete, and click the Edit Grid Row Data icon.
The editing window will open, and a link to the document will appear.
Click the Delete this Document icon (looks like a red
circle with a minus sign
).
When you’re finished, click Save Grid Row. E*Value
will refresh, and the document will disappear.
If you want to replace a document you’ve uploaded,
you can delete the original (as above) and upload a
new document … OR simply overwrite the original.
Click the Upload Document icon (looks like a pencil),
browse to find the new document, and click Upload
Document. A pop-up will alert you that the new
document will overwrite the old one. Click OK, then
click Save Grid Row. E*Value will refresh, and the
new document will replace the old one.
Some fields allow you to upload images (eg, .jpg & .gif files).
In the Image field, click the edit icon (looks like a pencil). A pop-up window will appear.
Click Browse to search for an image in your
computer. Select the image & click Open.
Click Upload Image (or Cancel).
Image name will appear here
The image’s filepath/name will appear in the
Select Image bar.
When you’re finished, click Save Grid Row. E*Value
will refresh, and the image will appear in the data
row.
Go to the row containing the image you want to delete, and click the Edit Grid Row Data icon. The
editing window will open, and the image will appear.
Click the Delete Image icon (looks like a red circle with
a minus sign
).
image
When you’re finished, click Save Grid Row. E*Value
will refresh, and the image will disappear.
Some fields allow you to select a date using a date picker (or mini-calendar).
In the Date of Presentation field, click the calendar icon. A pop-up window will appear.
• Use the back & forward arrows (<< or >>)
to select the month and year. Pick a day
from the mini-calendar. E*Value will
refresh, and the date you selected will
appear in the data row.
• You can also type the date in the white bar
that appears adjacent to the calendar icon.
You must use the mm/dd/yyyy format.
Clicking PREVIEW MYFOLIO allows you to see what a grid will look like when you’re finished. The
data you entered will display on the screen, but the edit icons and the edit mode watermark will not.
• Click the Folder Tools tab in the upper right corner
of the folder window. A short drop-down list will appear.
• Select the PREVIEW MYFOLIO icon (looks like a magnifying glass).
Click EDIT MYFOLIO to return to edit mode.
Downloading means copying E*Value’s virtual folders to a
destination (or storage location) on your computer, flash
drive, or other storage media.
You may download your portfolio at any time.
The download process zips (compresses) your virtual folders.
You must unzip (uncompress) them to make the folders
viewable.
• Go to the Functionality Menu, open MYFOLIO TOOLS, and click
Download MyFolio. Follow the directions for the browser you’re
using.
• E*Value provides download directions for Internet Explorer, Mozilla
Firefox, and Google Chrome.
When you click Download MyFolio, a pop-up window appears. Wait while E*Value downloads your
portfolio. …
After the download is prepared, a new pop-up window appears. Scroll down to read the directions for
Internet Explorer, then Click here to save your portfolio.
• Naming your portfolio. When your portfolio is downloaded, a unique name is
automatically assigned to the file. This file name appears as a string of letters and
numbers. Suggest you re-name the file to something meaningful to you.
Extract All Files
• Unzipping your files. To unzip your files, doubleclick the file name to open it, then
select Extract All Files. A pop-up window will appear; select Extract. This action will
unzip your files so they appear like they do in E*Value.
When you click Download MyFolio, a pop-up window appears. Wait while E*Value downloads
your portfolio. …
After the download is prepared, a new pop-up window appears. Scroll down to read the directions for
Mozilla Firefox, then Click here to save your portfolio.
A new pop-up window will open.
Click Save File, then click OK. Your
MyFolio folders will be saved to
a temporary storage location on
your computer.
A file name will be assigned
automatically. The temporary file
name appears as a string of letters
and numbers.
Unzipping your files. Doubleclick
the file name to open it, then click
Extract All Files. A pop-up window
will open so you can select a new
storage location and re-name the
file. Click Extract. This action will
unzip the file so the folders appear
like they do in E*Value.
Build your portfolio by adding rows of data
• Each grid row contains data about a single event or activity.
Example: If you gave 6 presentations there should be 6 rows
of data in the My Presentations folder (1 row for each).
• Add a new row to describe each separate event or activity.
• Edit a row to reflect changes.
About documents & images
• Documents uploaded to MyFolio should only be edited at the
primary source (ie, your hard drive).
• Only 1 doc or image can be uploaded to a single field (ie, you
can’t upload multiple docs or images into one field).
The My Credentials folder contains information from your Bio Data profile in E*Value.
Open the folder, and review it for accuracy. If everything’s OK, you’re finished.
If it isn’t, you can edit some of the information yourself.*
To update your Bio Data, go to the bottom of your E*Value Home Page, and click
the Edit icon. A pop-up window will appear. Enter your changes, and click Update.
* You can also call your E*Value
Administrator to update the
information for you.
Click the Show/Hide tab
to collapse (hide) the
Functionality Menu.
That will allow MyFolio
to fill the entire screen.
Click the tab again to
restore (show) the
Functionality Menu.
Click RETURN TO E*VALUE,
then click LOG OUT at the
bottom of the Functionality
Menu (on your Home Page).
I can’t open MyFolio … now what?
• Make sure that your pop-up blocker is off.
• Scroll to the bottom of your E*Value Home
Page to find a list of roles assigned to you.
If you don’t see MyFolio Owner on the list,
contact your E*Value Administrator.
People Resources … at LSUHSC
•
If you have questions about your account or if you need help to complete a task, contact:
Toni Cascio
E*Value Administrator
(504) 568-4401 or [email protected]
Richard Smith E*Value Co-Administrator (504) 568-4162 or [email protected]
•
If you have technical questions about network access or hardware issues, contact:
Richard Smith Info Technology Analyst
(504) 568-4162 or [email protected]
Tutorials … your best online option
•
https://www.e-value.net … go to the User Help section on the main window of your
Home Page (it’s not part of the Functionality Menu), then select one of tutorial links under
Tutorials for Users (created by your E*Value Administrator)
Online Resources … from Advanced Informatics
•
https://www.e-value.net … from your Home Page, click HOME on the Functionality Menu,
then click HELP for a list of online options (online manual & flash tutorials created by
Advanced Informatics)