Transcript Creating Successful PowerPoint Presentations

Creating Successful
PowerPoint
Presentations
Created by
the Instructional Technology
Center
Module 1:
Introduction to
PowerPoint
Why PowerPoint?
• Focus attention
• Reinforce your message
• Incorporate multimedia
• Cost
• Use technology
Features
• A full range of word processing
features
• Prefabricated layouts
• Diverse multimedia capabilities
• Exciting animations
• Portability
• Online functionality
Menus
Slide
Task
Pane
Pane
Slide
Drawing Toolbar
Module 2: Getting
Started
DOs and DON’Ts
Can you determine what is wrong with the
following PowerPoint Slides?
DOs and DON’Ts
Can you determine what is wrong with the
following PowerPoint Slides?
DOs and DON’Ts
Can you determine what is wrong with the
following PowerPoint Slides?
DOs and DON’Ts
Can you determine what is wrong with the
following PowerPoint Slides?
Planning:
Laying the Foundation
Consider the Audience
•Who are they?
•What is their knowledge level on the topic?
Consider the Message
•What do you want to say?
•How do you want to say it?
•What role (if any) will graphics play in the presentation?
•What font will you use? Is it clean and readable?
*size 18 and above is ideal*
Planning:
Laying the Foundation
Consider the Content
•What topic(s) will you cover?
•How will you organize the content?
•What time constraints exist?
•Consider a theme to tie it all together.
Text
• Do not worry about choosing a fancy or unique
font.
• Choose a bold, highly visible font of size 18 or
greater.
• Be consistent!
Text
• Another consideration is serif vs. sans serif fonts.
• A common serif font is Times New Roman, and a
common sans serif font is Helvetica.
• Sans serif fonts are more difficult to read and tend
to be used most commonly in captions and titles.
• Note the differences below:
Bullet Points
• To create a numbered list or a list with bullet
points, simply highlight the desired text and click
either of these icons.
• Each time you press Enter or Return, you will get a
new number or bullet point.
• To edit the list settings, either go to “Format” then
“Bullets and Numbering” or right-click the list
and select “Bullets and Numbering” from the box
that appears.
Themes:
Tying It All Together
•Choosing a theme for all slides
makes a presentation more
cohesive as each slide flows into
the next.
•Choose a theme that supports the
content and does not detract from
it.
•Choosing the right color or
scheme is integral to creating a
unified, professional presentation.
Themes:
Tying It All Together
•Color contrasts can be used to
emphasize a point.
•Colors elicit emotions from the
viewer and convey a tone for the
presentation.
•Beware of certain colors and
combinations—they can evoke
responses from discomfort to
nausea in the audience.
Implementing a Theme
• The first step to creating a theme is to create a
“Master Slide” -- a single layout that can be
applied to the entire presentation for a more
unified look.
• This can be done simply by going to “Format”
then “Slide Design” or “Slide Layout.”
• Pick a design that suits your needs, or create your
own custom design and select the “Apply to All”
option.
Implementing a Theme
•A uniform background can also create a cohesive
design.
•Applying a background is as simple as rightclicking on the slide background and selecting
“Background” from the menu that appears.
•From that menu, you can select a color or image
that can be applied to as many slides as you like.
Module 3: Advanced
Functions
Adding Images
Images used in the PowerPoint should be very visible
of relatively high quality. If it looks bad on a
monitor, it will look even worse when blown up by a
projector.
VS.
Adding Images
•To add an image to a
slide, go to the “Insert”
menu and select “Picture.”
•From that menu, you can
add whatever graphical
content you choose.
Adding Images
•To edit an image, click it
and drag the small, circular
handles to adjust size or
rotation.
Adding Images
•For advanced editing
features, right-click on the
object and select “Format
Picture.”
•This feature can also be
accessed by double-clicking
the image.
Animation and Transitions
•To apply simple animations to
objects or text, go to “Slide Show”
and select “Custom Animation.”
•The “Custom Animation” menu
can also be accessed by rightclicking on the desired object.
•A “Custom Animation” menu
will appear on the side of the
workspace. Clicking the “Add
Effects” button will display a list
of available animation types.
Animation and Transitions
•Once the animation type is
selected, options effecting the
animation properties such as
speed and direction become
available.
Animation and Transitions
•The order of animation can be
altered through the Custom
Animation menu on the right
side of the workspace.
•Changing the order is a simple
as clicking and dragging the
animation to a new location.
Animation and Transitions
•To set the transitions between
slides, go to “Slide Show” and
“Slide Transition.”
•Choose a transition and apply it
to one slide or all slides.
Timing Transitions
•Transitions between slides can
occur automatically or on a
mouse click.
•This option is selectable from
this menu on the lower portion
of the right task pane.
•It only appears when choosing
transitions
Printing Handouts
• PowerPoint offers a useful feature which
allows the presenter to print a copy of the
presentation as a handout with one or
several slides on one page
• To do this, simple select “File” then “Print
Preview”
• From the drop-down menu, select the print
style. 4-6 per page is optimum
Finalizing and Polishing
Now that the pieces are in place, you must ensure
that the gears are turning properly by performing a
few simple procedures:
• Play the presentation several times,
looking for anything that does not seem to
be working.
• If possible, have an objective party view
it for a different opinion.
• Test everything! Remember: anything
that can go wrong, will.
Finalizing and Polishing
• If time is a factor, practice the presentation
with a timekeeping device. Leave a some
time between slides for breathing room.
• Know the machine it will be presented on.
A slower processor will slow down the
presentation. Account for this when timing.
• If possible, test the presentation on several
other computers.
Finalizing and Polishing
* Remember to save and backup
everything often!
Packaging the Presentation
• To package a presentation to a CD, click “File”
then “Package for CD…”
Packaging the Presentation
• Next, simply name the CD and click the “Copy to
CD” button on the lower part of the menu that
appears.
Packaging the Presentation
• Next, simply name the CD and click the “Copy to
CD” button on the lower part of the menu that
appears.
• OR…Simply drag and drop the PowerPoint file to
your CD, Floppy Disk, or other storage device.