Transcript UAConnect - University of Arizona

UAConnect
by the UAConnect NetManagers Sub-Committee
history
WHO CARES, IT’S A DONE DEAL (for real this time),
DEAL WITH IT
important dates
May 4 - new employees and DSVs will be going onto the
on-premises Exchange systemMay 19-20 - “E-mail
vacation” - plan alternative communications if need be
May 21 - All users on on-premises Exchange system
what migrates?
Existing mailbox data
o
BPOS: email, tasks, contacts, calendar items
o
Legacy: email
what doesn’t?
•Secondary
•Local
Archives and Folders
•Calendar
•Room
Sharing Permissions
Accounts
•Personal
Distribution Lists
•Signatures
•Client
Accounts in Outlook
and Rules (client-dependent)
caches
what doesn’t?
•Personal
•Mail
Contacts and Address Books
forwards
•Data
for legacy departmental accounts
•Category
colors
•Windows
Supported
E-mail
Clients
• Outlook 2007 and 2010
•Macintosh
•
Outlook 2011
•
Mac Mail, iCal
•Other
•
IMAP/POP
•
Outlook Web App
•Mobile
Devices
Supported IM Clients
•Lync
(Windows and OS X)
•Pidgin
with SIPE plug-in (Linux)
•Web
Client
•Web
Scheduler
pre-migration
•Generate
users list (touch base with your Business
Manager)
•
Organize similar to example spreadsheet
•
Identify users who are not going to be present
•Prioritize
your units
•
Administrative units first
•
Calendar users
•
Geographical location
pre-migration
•Encourage
end users to complete pre-migration steps,
particularly documenting Calendar Sharing Permissions
•Encourage
end users to document Room accounts and
Department Shared Accounts
•Get
OU Administration rights prior to migration, they will
allow departmental IT to set rights
•Remind
users to remove accounts from mobile devices
on Friday at 5pm
pre-migration
•Print
out Room Calendars on Friday before 5pm
•Upgrade
client machines to e-mail clients from the
Supported Clients List, e.g. Outlook 2010 for PC,
Outlook 2011 or Mac Mail for Mac (determine if
upgrading the entire suite is appropriate)
•Remind
users to have all devices present at
appointment time
•BlackBerry
BES users should request BES access prior
to migration to ensure it will be available to them on
Monday
post migration
•Load
your USB flash drive with the following:
•
BPOSRemovalTool.exe
•
Lync installers (32-bit Windows, 64-bit Windows, OS
X)
•
Malware removal tools (rkill.exe, MalwareBytes,
ComboFix)
•
Client configuration documentation
post migration
•Prioritize
Mobile Devices
•
Can be handled while BPOS Removal Tool is running
•
Special website for iOS devices (check that old
account is removed) - <URL>
•
Configure laptops as Outlook Anywhere instead of
MAPI
•Print
out directions for home if needed - <URL>
end user demonstration
schedule
Tues, May 8
11am-11:50am
Wed, May 9
11am-11:50am
Thur, May 10 11:30am-12:20pm
Tucson Room,
SUMC
Santa Rita Room,
SUMC
Kiewit Room,
AZCC2951
Kiewit Room,
AZCC2951
Mon, May 14
9am-9:50am
Tues, May 15
10am-10:50am
Kiva Room, SUMC
Wed, May 16
12pm-12:50pm
Kiva Room, SUMC
Tucson Room,
Open Forum Schedule
Mon, May 7
1pm-2pm
Fri, May 11
10:30am-11:30am
Wed, May 16
1pm-3pm
Santa Rita Room,
SUMC
Kiewit Room,
AZCC2951
Agave Room,
SUMC
Additional Resources
UITS website: Pre-migration checklist, OWA quick
reference guide, post-migration client configuration, user
client training
24/7 IT Support Center dedicated UAConnect
team
-
Netdiscuss listserv
DEMO TIME