Transcript dtSearch Desktop/Network Training -

dtSearch
Desktop Training &
Quick Start Guide
The information in this guide has been
produced by RCC Consulting and may not
be copied without the express consent of
RCC Consulting. RCC Consulting is a
Canadian distributor of dtSearch and not
the developer.
This material has been produced as a guide
to assist you in getting started quickly in the
use of dtSearch. It is not meant to be a
complete training guide and many more
features can be found in the dtSearch
manual.
From the dtSearch Index menu select Index Manager
Then select Create Index. Type in a name for your index
that describes its contents and click on ok. Click yes to
“Would you like to add documents to the index now?”
It is highly
recommended
that the location
of the index
reside on the
same drive as the
data.
You are now given a choice to index a folder, a file, a
website or an Outlook e-mail box.
DtSearch also
supports other e-mail
programs such as
Eudora, Outlook
Express and mbox
formats.
Each document within
a zip file will be
indexed separately.
After making your selection click on Start Indexing.
If you have selected a
large amount of data
this could take a while.
dtSearch can index
approximately 20 to 50
MB per minute. When
dtSearch is finished you
can click on Create
Index to create another
index for indexing.
In this example there are three
When indexing a web site layers under the page (Income
dtSearch will request the Tax Act) to be indexed.
crawl depth. This is the
number of layers under
the page you are
specifying.
The spider finds pages by
following links from other
pages, so any pages that
you want to index with the
spider must be linked to
your site.
Now that you have created your indexes you’re ready
to do some serious searching. Click on Search in the
Search menu.
Your indexes are shown on
the right hand side. Click
on one or more indexes
and type in the word to be
searched. As you type the
search term the list of
words near that word will
scroll in the left hand side
with the number of hits to
the left.
The search results can be sorted by relevance, by
date or by the hit count.
The default is by
hits, so that the
most relevant
documents with
the most number
of hits will show at
the top of the
results page.
Click on Search and the first document is
retrieved with the hit highlighted.
Jump down or up
to the next hit.
Clicking on these
boxes and
Edit/Copy File...
will copy the file
to a folder of
your choosing.
Click here to launch
the document.
Additional Search Features
A stemming search will find
grammatical variations on a
word. A search for applied
would also find applying,
applies, and apply.
Phonic searching looks for a
word that sounds like the
word you are searching for
and begins with the same
letter. For example, a
phonic search for Smith will
also find Smithe and Smythe.
Synonym searching finds synonyms of a word that you
include in a search request. For example, a search for
fast would also find quick or quickly.
Other types of
synonym searching
use related words
from WordNet (see
help file) or a User
Synonym list.
Fuzzy search is a unique kind of search.
Fuzzy searching will
find a word even if it
is misspelled. For
example, a fuzzy
search for apple will
find appple.
You can adjust the
level of fuzziness from
1 to 10. See the help
menu for more on
fuzzy searching.
Boolean Searches
Use connectors such as
and and or to indicate the
relationship between
words or phrases in your
search request.
Enter a list of words or
phrases to find. Use
quotation marks around
phrases, put + in front of
any word or phrase that is
required, and - in front of
a word or phrase to
exclude it.
A search within a field in the document can also be
performed. In this example a search is being done on
the subject line only in the e-mail.
More Search Features
This screen enables
sort within date range,
file sizes and file filters
for matched and
unmatched names.
The number of returns
is also set here.
An unindexed search
is an ad hoc search
over data that you do
not wish to index.
Search History
The search
history not only
gives a history of
terms searched
but allows the
user to quickly
open a previous
search request.
Other Features
Selecting Search and
Search Report will allow
you to generate a Word
report with all of the text in
the documents you have in
your current search. This
is a very handy feature
when presenting search
results and creating a
report with all of the text.
More Features
dtSearch provides the
ability to search on a
list of words entered in
another file such as
Word, WordPerfect or
Excel. Select the file
with the list of words
and then the folder to
search. This search
can be an indexed or
unindexed search.
Advanced Indexes
dtSearch will search
text in any language.
Options to index text
as Case-sensitive or
Accent-sensitive is
available by selecting
the Create Index
(Advanced).
Indexing Options
Select Options
and then
Preferences to
bring up a screen
with Indexing
Options, Search
Options and
Document Display
Options.
Letters and Words Options
This section contains
the default alphabet
and noise word list.
Noise words are words
such as “and”, “the”,
etc. which you would
almost never search on.
These can be edited by
the user, for example for
languages other than
English.
Exclude Files Option
Default exclude files
include graphic, sound
and movie files. To index
the properties of
graphics and movie files
adjust this list.
Spider Options
If you are indexing
websites that are
protected by
password you would
use this screen to tell
the spider the websites
with user names and
passwords so that it
can access the data.
Search Options
If you don’t like
the default fonts,
use the search
results screen
section to change
the results that
dtSearch displays.
Search Results Options
Use the search
results screen to
change the way the
results are
displayed.
User Thesaurus Options
Are there certain
terms that are
unique in your
organization or
industry? dtSearch
gives you the ability
to to use your own
thesaurus in
addition to the
standard thesaurus.
Fonts and Colors
This dialogue box
changes the way
that dtSearch
highlights the hits.
Choose a different
color or underline
the word(s) as
desired.
External Viewer Options
dtSearch comes with
Adobe Acrobat’s free
viewer. If you wish to
use another product
with a viewer this can
be added in this screen.
Scheduling Updates
From the Index Manager Screen
click on Schedule Updates
Select indexes to
update. You can
select individual
indexes or all. Give
your task a name.
Check the Clear Index box only if you want to
rebuild the index.
Select Schedule to update the index(es)
Once it is scheduled
the task will run at the
pre-determined time
as long as the
computer is running.
Running dtSearch on a network.
To use dtSearch on a
network simply click on
Recognize Index and
find an index that has
been created on a
shared network drive.
This makes all indexes
available to users in an
organization and allows
updates to be scheduled
by one person.
Library Manager
A library is simply a
collection of indexes. Use
Library manager to
deploy a number of
indexes to users on a
network.
Windows 2000, 2003 and
XP users can also use
Windows Installer to
deploy dtSearch to users
on a network.
See the dtSearch help section
for more information.
Other dtSearch Products
dtSearch Web with Spider — quickly publish a wide variety of file types to a
Web site; Spider adds third-party Web sites to a site’s searchable database.
(Includes wizard-based setup; optional ASP.NET and other code.)
dtSearch Publish — quickly publish (using a built-in wizard) a searchable
database to CD/DVD or mirror a Web site on CD/DVD.
dtSearch Text Retrieval Engine for Win & .NET — add dtSearch search
features and built-in file format support to your application; supports SQL,
Delphi, Java, C++, C++.NET, C#, VB.NET, ASP.NET & more.
dtSearch Text Retrieval Engine for Linux — add dtSearch search features
and built-in file format support to your Linux application; for Java and C++
programmers.
For case studies log on to
www.dtsearch.com/casestudies.html
Purchase dtSearch
Thank you for viewing this dtSearch Quick Start
guide. If you have any questions or comments on the
material in this guide please e-mail:
[email protected]
If you have recently downloaded the evaluation
version of the dtSearch desktop and wish to purchase
your own copy you may do this using our secure online order page at:
https://www.rcc-cga.com/ssl/orderform.asp
Or call 1-800-864-0227