Transcript Training: SPP 11 & 12 - Region 10 Education Service Center

SPP 11:
TIMELY EVALUATION
Training: Data Collection 2011-12
SPP 11 Data Collection 2011-12
TEA | Division of Federal and State Education Policy
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Table of Contents: SPP 11
• State Performance Plan Overview ……………….
• SPP Indicator 11 Overview …………………………
• Access the SPP 11-12 Online Application…………..
• Saving and Certifying Data…………………………
• Requesting a Return of Data………………………
• Certifying when there is no Data to Submit………
• Reports………………………………………………
• Data Integrity……………………………………….
• Resources……………………………………………
SPP 11 Data Collection 2011-12
slides 3-6
slides 7-18
slides 19-37
slides 38-44
slides 45-48
slides 49-57
slides 58-75
slides 76-85
slides 86-87
TEA | Division of Federal and State Education Policy
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State Performance Plan
overview
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State Performance Plan
Process
State, ESCs and
LEAs use data
to improve
programs for
children with
disabilities
Law requires
Texas to collect
data on 20
indicators
SPP Indicator 11:
Timely Initial
Evaluation
Data Collection
Process:
Improving
Program
Effectiveness
Compliance
percentage is
calculated and
reported
Districts adhere
to the timeline
for initial
evaluations
Data is entered
in online data
collection
application
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Federal Requirements: Data Collection
When the IDEA was reauthorized in 2004, the law
was amended to require that each State develop a
State Performance Plan (SPP).
• The SPP helps the State evaluate its efforts in implementing the
requirements and purposes of the IDEA.
• The SPP includes baseline data, measurable and rigorous
targets, and improvement activities for 20 SPP indicators such
as meeting evaluation timelines for early childhood transition
(SPP 12) and early childhood outcomes (SPP 7). The SPP can be
found at http://www.tea.state.tx.us/index2.aspx?id=2147497591
• Data is used for LEA determinations. SPP targets are publicly
reported and accessible online.
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SPP: Improving Education
By Publicly Reporting the SPP
Targets:
•Schools make informed, data driven
decisions in order to impact program
effectiveness.
•Children and youth experience effective
programs and services that ensure
positive outcomes.
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SPP Indicator 11:
Timely Initial Evaluation
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Evaluation Timelines:
State and Federal Regulations
Sixty day timeline
• Once consent is signed, school districts and charter schools have 60
calendar days in which to complete the initial evaluation. TEC §29.004,
34 CFR §300.301
Thirty day timeline
• In Texas, completion of the Full Individual Evaluation (FIE) begins a
second timeline. From the completion of the report, the school
district or charter school must convene an Admission, Review, or
Dismissal (ARD) meeting within 30 calendar days. The ARD committee
determines eligibility, the Individual Education Program (IEP), and
placement for the student at this meeting. 34 CFR §300.323, 19 TAC
§89.1050 (d)
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Indicator 11: Timely Initial Evaluation
SPP Indicator 11 :
•The percentage of children with
parental consent to evaluate,
who were evaluated and
eligibility determined within 90
days (state established timeline)
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Evaluation Timeline and Data Collection
The 90 days used to collect data for
SPP 11 is for data collection purposes
only.
• Districts and Charters must complete the
initial evaluation within 60 calendar days and
hold the ARD within 30 calendar days
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Indicator 11: Timely Initial Evaluation
Compliance Target:
•100% of children with parental consent
to evaluate, who were evaluated and
eligibility determined with in 90 days
(State established timeline)
•This is a compliance target set by the
Office of Special Education Programs
(OSEP)
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Reporting Accurate Data:
Understanding SPP 11
Who is included in the SPP 11 data collection:
•Report all eligibility determinations completed
between July 1, 2011 and June 30, 2012.
•Report children who are transitioning from Part C to
Part B under both SPP 11 (Timely Evaluations) and SPP
12 (Early Childhood Transition).
•Include children referred to the district before age 3,
but not served in Part C (ECI).
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Reporting Accurate Data:
Understanding SPP 11
Who is not included SPP 11 data collection:
• Do not report students for whom the evaluation
process was interrupted and the district was unable
to complete the evaluation process
• For example:
• Student moves out of state
• Parent withdraws consent
• Parent repeatedly refused or failed to produce
child therefore leaving the process incomplete
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Submitting Data to TEA
The State developed a web-based State Performance Plan
Indicator 11 Application (SPP 11) to collect data on meeting
the transition timeline. Data is calculated for each district/
charter’s program and the state totals are publicly reported
in the Annual Performance Report (APR) and TEA website
The SPP 11 Application can be accessed through the Texas
Education Agency Security Environment (TEASE). In order
for school personnel to access the application, TEASE roles
must be obtained for the appropriate staff (See TEASE PPT
for further information)
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Submitting Data to TEA
TEASE roles allow staff personnel to enter,
save, submit and certify data. Every district
and charter must have one Certifier
identified
For Security purposes, there can only be
one Certifier per district for the SPP 11
online data collection application
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Revoking User Roles
If the person established as the Certifier has left that
position or the district, that role will need to be revoked by
the Superintendent before a new Certifier can have access.
The Superintendent must log into TEASE and access
User Administration+ to revoke the role.
More information including a self guided training
presentation can be found at:
http://ritter.tea.state.tx.us/webappaccess/AppRef.htm
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Timeline for Submitting to TEA
For 2011-12 school year:
•Application will open July 1, 2012.
•Application will close on August 31, 2012.
•The application will only allow data from the
current fiscal year to be entered.
•Date when the eligibility is determined must
be between July 1, 2011 – June 30, 2012.
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Before Using the Application
Did you read the
help file?
Did you read the
FAQ?
Did you receive
training from the
ESC?
Is your TEASE
account set up
correctly?
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SPP Indicator 11:
Accessing the Online Data
Collection Application
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SPP 11 Roles
District Certifier - Save and edit data & certify district
data for single districts or SSA.
Data Entry Agent Multiple Districts - Save and edit
data for all member districts of the SSA.
Data Entry Agent Single District - Save and edit data
for one district.
ESC Viewer: Can view regional data. Can access-Child
Find Status , Reports, and FAQ
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Once TEASE approval for SPP 11 & 12
has been received the user may access
SPP 11 & 12 through the TEASE portal at
https://seguin.tea.state.tx.us/apps/log
on.asp
TEASE
The user’s role of District Certifier,
Data Entry Agent- multiple district or
Data Entry Agent - single district will
determine the level of access to the
online application.
Click link for SPP 11 and 12
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SPP 11 and 12 Home Page
Click
SPP 11 Tab
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SPP 11: Child Find (Timely Evaluation)
Screen
Click SPP 11
tab and
choose Child
Find.
Select district
and current
year. Click Go.
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SPP 11: Child Find
(Timely Evaluation) Screen
Verify that the
district information
and school year on
the page is correct.
Scroll down page to
continue.
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View of SPP 11 Screen
Section one
Section Two:
Student
determined
not eligible
Section Two:
Student
determined
eligible
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Data Collection: Section One
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Who is reported in SPP 11-a
Who is reported in row a:
• Report all eligibility determinations completed
between July 1, 2011 to June 30, 2012
• Report children who are transitioning from
Part C to Part B under both SPP 11 (Timely
evaluations) and SPP 12 (Early Childhood
Transition)
• Include children referred to the district before
age 3, but not served in Part C (ECI)
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Who is NOT reported in SPP 11-a
Who is not included in row a:
• Do not report students for whom the evaluation
process was interrupted and the district was
unable to complete the evaluation process.
• Examples:
•Student moves out of state
•Parent withdraws consent
• Parent repeatedly refused or failed to produce child
therefore leaving the process incomplete.
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Who is reported in SPP 11-a:
Exception to Timeline
Parent caused Delay:
• Report any students for whom the evaluation
process was delayed (and later completed)
because the parent of the child repeatedly failed
or refused to produce the child for
evaluation.§300.302(d)(1)
• The district should count this student in a. and in
compliance in row b or c (subset of a.)
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Who is reported in SPP 11-a:
Exceptions to Timeline
Student moves prior to eligibility
determination:
•Report any students that enrolls into district B after the
timeline has begun but prior to eligibility determination
by district A. The receiving district B must be making
sufficient progress to ensure a prompt completion of the
evaluation and the district and the parent must agree to
a specific time when the evaluation will be
completed.§300.301(d)(2)(e)
•The District holding the ARDC meeting should count this
student in row a and in compliance in rows b or c (subset
of a).
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Section One: Parent consent was received; ARDC held
within 90 calendar days
a. Enter the total number of students ages 3-21 for whom signed, written consent
to evaluate was received and eligibility process was completed.
Enter only students in subset b and c for whom the eligibility process was
completed within 90 calendar days (subset of a).
•b. Enter total number of students not determined eligible (subset of a).
•c. Enter the total number of students determined eligible (subset of a).
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Section One: Compliance Calculation
The district percentage is automatically
populated by the data collection application.
Data can not be entered or edited in this field.
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Data Collection: Section Two
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Section Two-d:Not eligible,
Not held within 90 calendar days
Section Two: Enter students for whom the eligibility process
was not completed within 90 calendar days (subset of a).
d. Enter the number of students that were determined not
eligible .
•d.1. Enter the number of students whose ARDC was held between 91-120
calendar days.
•d.2. Enter the number of students whose ARDC was held between 120 +
calendar days.
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Section Two-d: Reasons for delay
d.3. Indicate all possible reasons for delays.
IMPORTANT!!! All reasons for delay are for data collection
purposes only. The reasons do not serve as an explanation
for compliance or noncompliance.
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Section Two-e: Eligible,
Not held within 90 calendar days
e. Enter the number of students that were determined
eligible .
• e.1. Enter the number of students whose ARDC was held between 91120 calendar days.
• e.2. Enter the number of students whose ARDC was held 120 +
calendar days.
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Section Two-e: Reasons for delay
e.3. Indicate all possible reasons for delays.
IMPORTANT!!! All reasons for delay are for data collection
purposes only. The reasons do not serve as an explanation
for compliance or noncompliance.
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SPP 11 :
Saving or Certifying
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Saving Data
Data Entry Agent View
To save, click the save button. If the data is saved
correctly, the message, Data successfully saved and
ready to be certified will be displayed.
To reset and clear the application, click the Reset button.
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Certifying Data
District Certifier View
Once data is ready to be certified, the LEA Certifier will
check the assurance statement and click Save. The
message Data successfully saved and certified will
display when saved.
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Certified Status
Once the data has
been certified, the
status at the top of
the page will
indicate Certified
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Status:
Certified, Complete, Returned
Check Status Page
•Certified: District Certifier has
certified data, district is finished. No
other action is required.
•Complete: Data Entry Agent has
entered data, but it has not been
certified. Certifying of data is
required.
•Incomplete: Data has been entered
and saved but is incomplete.
Certifying of data is required
•Inactive: No data has been entered.
•Returned: Data has been returned.
Certifying of data is required.
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Search Feature: Status Page
Search feature has been added to Status page.
The ESC Viewer may search by District ID,
District Name, or Status.
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Certifying Data
When you click the Certify button, you are
assuring the State that you are submitting
valid and reliable data.
I understand and agree that submission of this
information constitutes certification that this data
are accurate and meets the reporting requirements
outlined by the Texas Education Agency
Division of IDEA Coordination.
CERTIFY
NOTE: After the closing date of August 31,
TEA can not return data and there is no
“appeals process”. Once your data has been
submitted for SPP 11, 12 or 13, it is final.
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SPP 11 :
Request Return
Enhancement 2012
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Request TEA Return Steps:
Once the district has
Certified, the District
Certifier can request TEA to
return data by:
•Accessing the Child Find
screen, selecting the
appropriate School Year and
District.
•Clicking Go.
•Clicking the Request TEA
Return button.
•An e-mail will be generated to
TEA that the district is
requesting a return.
•Once TEA returns the data, the
status will change to TEA
Returned.
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Request TEA Return Steps:
Once the data is returned, the District Certifier will see the status
TEA Returned.
With the status of TEA Returned a district may add, delete and/or correct SPP 11 data.
When the district has completed all corrections, deletions and/or additions to their SPP 11 data, the
District Certifier must Certify the data again.
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Certified Status: SPP 11
Check District
Status
•Once the data has
been certified, the
status at the top of
the page will
indicate Certified.
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SPP 11:
Certifying when there is no Data to Submit
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How to Certify SPP 11 when there is no data to
report
Log in to TEASE
Click link for
SPP 11 and 12
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How to Certify SPP 11 when there is no data to
report
Select SPP 11
Click on Child
Find from drop
down.
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How to Certify SPP 11 when there is no data to
report
Choose
correct date
and district
from drop
down and
click Go
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Enter a zero in row a, b, and c
District percentage will calculate 100.0
Row a
Row b
Row c
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Enter a zero in row d
All other fields will populate zeros
Row d
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Enter a zero in row e
All other fields will populate zeros
Row e
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How to Certify SPP 11 when there is no data to
report
Finally:
• Click Save
• Check the assurance box
• Click Certify
1st save
SPP 11 Data Collection 2011-12
last Certify
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How to Certify SPP 11 when there is no data to
report
Once the data has been
certified, the status at
the top of the page will
indicate Certified
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SPP 11:
Reports
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Accessing Reports: SPP 11
Select SPP 11 tab on
Home page.
Select Reports from
gray box.
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Confidential Information
The Confidential Information
screen will appear once per day.
Key points to remember:
 The information being accessed is
confidential.
 Follow proper procedures when
accessing or distributing confidential
reports.
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Filter Options
Select filtering
options.
Filtering
options
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Report Features: Overview
Page Navigation-
1
Allows user to scroll
through pages
1
Sorting Options-
2
alphabetically or
numerically by using
column hyperlinks
3
Printing options-
4
Header-Report
type, level, &
year
4
3
2
Export to PDF or
Excel Printing
Footer-
5
Date, additional
info, &
confidentiality
message
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PDF: Printing and Saving
• Click print icon,
choose PDF format
from drop down.
SPP 11 Data Collection 2011-12
 PDF Format: Save, print,
or scroll through multiple
pages.
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Excel Spreadsheet: Printing and Saving
• Click print icon,
choose Excel format
from drop down.
SPP 11 Data Collection 2011-12
 Excel Format: Save,
change format, and
organize data to meet
specific needs.
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SPP 11
OVERVIEW OF REPORT TYPES
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User Roles: Not all users can view all report levels. View
is based on the user’s role in the application.
ESC Viewer
• ESC viewer has access to the districts and campuses that are
within the ESC’s region.
District Certifier
• Certifier has access to their district, and campus reports. They
also have access to statewide totals and some regional data.
Data Entry Agent
• Data Entry Agent has access to their assigned campus reports.
They also have access to statewide totals and some regional
data.
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SPP 11- Reports Types
Timely Initial Evaluation
Timely Initial Evaluation/ Reasons for
Delay
Timely Initial Evaluation/Reasons for
Delay: Other
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ESC VIEWER
SPP 11 Reports Types and Level
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ESC Viewer: SPP 11
Report Type
Timely Initial Evaluation: Displays
the student counts, compliance
percentage and status for a
particular year
• Regional Report by District:
View own region only
• District Report: View districts in
region only
• Statewide Report: View
regional total (Spring 2011)
• View statewide total when
application closes
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ESC Viewer: SPP 11
Report Type
Timely Initial Evaluation/ Reasons
for Delay: Displays reasons for a
delay in a particular school year
• Regional Report by District:
View own region only
• District Report: View districts in
region only
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ESC Viewer: SPP 11
Report Type
Timely Initial Evaluation/Reasons for
Delay- Other: Displays the textual
descriptions for the "Other" reason
for delay
•Regional Report by District:
View own region only
•District Report: View
districts in region only
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DISTRICT CERTIFIER
AND
DATA ENTRY
SPP 11 Reports Types and Level
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District Certifier
and Data Entry : SPP 11
Report Type
Timely Initial Evaluation: Displays the
student counts, compliance percentage
and status for a particular school year.
•District Report: View own
district(s)only
•Statewide Report: View
regional total
•View statewide total when
application closes
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District Certifier
and Data Entry : SPP 11
Report Type
Timely Initial Evaluation/
Reasons for Delay: Displays
each reason for a delay in
particular school year
•District Report: View
own district(s) only
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District Certifier
and Data Entry: SPP 11
Report Type
Timely Initial Evaluation/Reasons for
Delay- Other: Displays the textual
descriptions for the "Other" reason
for delay
•District Report: View own
district (s) only
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SPP 11
Data Integrity
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Why is data integrity
important?
States and LEAs are required to provide valid and
reliable data that reflect the measurement for each
SPP indicator.
This requirement is a factor in the state and local
determination processes.
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How does the State ensure
data integrity for SPP Indicators?
PEIMS data are subjected to edit checks and
validation (SPP Indicators 1, 2, 4, 5, 6, 9, 10)
AYP Data are processed and validated
(SPP Indicator 3)
Currently, the State is focusing on ensuring data
integrity for SPP Indicators 7, 11, 12, 13, and 14
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How can you ensure
data integrity for SPP
Indicators?
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Data Integrity Checklist for SPP
Indicator 11
• Did you follow the data collection requirements
outlined in the instructions?
• Did you review the previous year’s submission to
determine whether or not the current year’s
submission data were consistent? If not, do you
have an explanation.
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Data Integrity Checklist for SPP
Indicator 11
Indicator 11 Example:
In 2010-11, District A submitted that 350 students
were evaluated. In 2011-12, District A is about to
report that 250 students were evaluated. The
difference between the two years was 100 students.
This type of analysis of the data provides an
opportunity for the district to check if it is under
reporting data in 2011-12.
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Data Integrity Checklist for SPP
Indicator 11
• Did you check your math?
• If you are reporting noncompliance, are you aware
of the issues resulting in the noncompliance and
they are not the result of not following directions.
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Data Integrity: Certification
When you click the CERTIFY button, you are
assuring the State that you are submitting
valid and reliable data.
I understand and agree that submission of this
information constitutes certification that this data
are accurate and meets the reporting requirements
outlined by the Texas Education Agency
Division of IDEA Coordination.
CERTIFY
There is no appeals process once your data
has been submitted for SPP 11, 12, or 13.
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Data Integrity: Consequences
Data certified and submitted by districts through the TEASE applications for
Indicators 11, 12, and 13 are considered final and the district’s performance
on the compliance indicators will be used by the Agency in the annual
Determinations analysis.
District’s performance on the compliance indicators will be reflected in the
district public reporting on SPP Indicators in the spring.
Any issues related to the submission of inaccurate data or the non
submission of data will be addressed by the Division of Program Monitoring
and Intervention.
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Data Integrity: Tech Assistance
Data Integrity Checklists for SPP Indicators
can be found on the TEA Website at:
http://www.tea.state.tx.us/index2.aspx?id=2147497590
When in doubt…
•read the instructions again
•consult the FAQ on the web
•contact your ESC
…prior to certifying your data!
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For More Information:
The TEASE Applications Reference:
http://www.tea.state.tx.us/index2.aspx?id=2684
For TEASE account troubleshooting:
[email protected]
Request New TEASE User Account:
https://sequin.tea.state.tx.us/appsng/um/apply.aspx
Logon Page:
https://seguin.tea.state.tx.us/apps/logon.asp
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Contact your Regional Education Service
Center for additional information.
http://www.tea.state.tx.us/index2.aspx?id=2147497535
SPP 11 Data Collection 2011-12
TEA | Division of Federal and State Education Policy
87