Transcript Document

TRAINING OF COUNTING
PERSONNEL
ASSEMBLY GENERAL ELECTION2011
WEST BENGAL
PERSONNEL REQUIRED
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Counting Supervisors
Counting Assistants
Additional Counting Staff
Strong Room Personnel
Postal Ballot Counting Personnel
Personnel to carry EVM from Strong Room to
Counting Hall
Personnel to liaison in between Strong Room &
Counting Hall
Electronic Tabulation Personnel
Manual Tabulation Personnel
Data Management Personnel
Sealing Personnel
Storing Personnel
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NATURE OF DEPLOYMENT
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Deployment of Counting Supervisors,
Counting Assistants and Additional
Counting Staff will be randomized.
Actual assignment of Assembly
Constituency, Counting Hall and Counting
Table will be disclosed at 6.00 am on
Counting day.
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COUNTING ARRANGEMENT
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Strong Room- All strong rooms should be
just adjacent to the respective Counting.
Tabulation- In each hall, round wise
separate tabulation, both by Computer &
manual (in Form-20) will be done. After
each round, the ARO in charge of hall will
verify both the manual & computerized
figures, sign it & send it to the Observer.
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DUTY OF COUNTING SUPERVISOR
& COUNTING ASSISTANT
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After receiving EVM from Strong Room, check and
ensure that you have received that particular EVM
of Polling Station which is supposed to be counted
at your table.
You will also be handed over sealed Form-17C (the
Ballot Paper Account) & Presiding Officer’s Diary
You will be given one sheet before counting with
following description.
AC No. Hall
No.
Table
No.
Round
No.
Part
No.
Part
Name
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SALIENT POINTS:
Collect your Identity Card in
advance.
 Don’t forget to display it.
 Date of Counting: …………….
 Counting: From 08.00 AM.
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Procedure at the Counting
Place
Counting Day: Morning
Reporting: Not Later than 07.15 AM.
 First Report to the Reception
Centre.
 Then Report to the ARO in Charge of
Hall.
 Take your seat by 07.30 AM.
 Report to ARO if your partner is
absent.
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Other Preliminaries
Attendance of Supervisor-Assist.
Shortfall: Report to Manning Cell.
Sealing Arrangement:
Tally Sheet: Round wise, ward wise,
P.Stn wise allotted CU.
PA System.
Oath: Secrecy of Voting.
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Postal Ballot Counting
To start before actual counting.
 Checking Voting mark.
 Segregation of valid ballot &
rejected ballot.
 Counting of valid ballot & rejected
ballot.
 Result to be recorded in Form-22
 Sealing
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EVM – Counting
Open the SEALS of the RESULT Section
Open the Result
Section Outer Door
DO NOT OPEN
THE INNER
DOOR!!
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EVM - Counting
Open the bottom compartment of the
Control Unit and Switch ON Power
Close the bottom compartment
If the Power Pack is weak there may not
be any display OR display shows
-------Needs change of Power Pack
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EVM – Counting – Piercing of Paper seal
Pierce the
Green Paper
seal over
RESULT
Button to
reach
RESULT
button.
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EVM – Counting – Display of RESULT
Press
Result
and note down the RESULT
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Noting Candidate wise votes
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After pressing RESULT button candidate wise votes
will be shown by EVM as per order of Part-II of FORM17C.
Note down candidate wise votes in Part-II of FORM17C.
Calculate total of all candidates.
If any discrepancy is shown in between result as
shown in TOTAL and point 5 of Part-I, take assistance
of Presiding Officer’s diary.
Sign (Counting Supervisor) in full
Take signatures of all counting agents present at your
table.
Hand over to the tabulator present at ARO’s table.
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PART-II OF FORM-17C, HOW IT LOOKS
Sl. No.
Name of Candidate
No. of Votes recorded
1.
Hari Das
2.
3.
Suman Ganguly
Asima Mitra
4.
5.
Idris Ali Molla
Jagan Lal
6.
TOTAL
Manilal Pandit
Whether the total no. of votes shown above tallies with the total no. of votes
shown against item 5 of Part-I or any discrepancy noticed between the two totals
Date-
Place-
Signature of the Counting Supervisor
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Full Signature
NOTING CANDIDATE WISE VOTES
BY ADDITIONAL COUNTING STAFF
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After pressing RESULT button candidate wise votes will
be shown by EVM as per order of Part-II of FORM-17C.
Additional Counting staff will separately note down
candidate wise vote in the following format.
S/He will hand over the report directly to the
OBSERVER.
One Additional Counting staff (from reserve poll) will be
engaged for collection & handing over reports.
One Additional Counting Supervisor & one Assistant
(from reserve poll) will be engaged to help OBSERVER
for random scrutiny of result along with EVM as written
in Part-II of FORM-17C and report submitted by Addl.
Counting Staff.
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NOTING CANDIDATE WISE VOTES
BY ADDITIONAL COUNTING STAFF
PROFORMA FOR RECORDING VOTES BY ADDITIONAL
COUNTING STAFF
No. & Name of A.C.Round No.Table No.C.U. No.Sl. No. Name of Candidate (PreNo. of votes
printed)
recorded
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Signature of Addl. Counting Staff (with full name)
EVM – AFTER THE RESULT
After the
counting is over
“Switch OFF”
the Control Unit
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TABULATION AT ARO’S TABLE
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After counting of result in each EVM in
each round, the Counting Assistant will
hand over signed FORM-17C & Presiding
Officer Diary to the ARO present in the
Hall.
After satisfaction of result, the ARO will
sign the Part-II of FORM-17C and hand
over copy to tabulation personnel.
Electronic Compilation in Computer &
manual compilation in FORM-20 will be
done simultaneously.
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TABULATION AT ARO’S TABLE
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After satisfaction of result shown by tabulation in
each round (both in Computer & manual), the
ARO in charge of Hall will sign FORM-20 of that
hall.
He also sign computer print out of each round
after satisfaction that both the results are shown
equal.
Then he will file up all Form-17C, all Presiding
Officer’s diary, keep in his table & hand over to
sealing team.
Send one copy of print out quickly to RO’s
chamber.
Send copy Form-20 & Print Out to the Observer.
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Papers to be sent to OBSERVER by ARO
of Hall-I after each Round
 FORM-20 of each Hall in each round duly
signed by ARO in charge of Hall.
 Computer print out of each hall in each
round duly signed by ARO in charge of Hall.
 All Form-17C of each Hall in each round
duly signed by Counting Agents, Counting
Supervisor & ARO in charge of Hall.
 All Presiding Officer’s diary of each hall in
each round.
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Data uploading & AC/PC wise
compilation
After signature of OBSERVER the AC wise round
wise result will come to Data Management Cell.
The cell will upload result in ECI website.
Compile AC wise round wise result in FORM-20A.
Prepare another non-statutory reports viz. round
wise trend etc.
Prepare FORM- 21C(declaration of result),
21E(return of election) & 22(certificate of election)
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Sealing
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After each round Form-17C & PrO’s diary to be
collected from Hall. Separate packing & sealing of Hall
wise round wise Form-17C & PrO’s diary to be done
After each round of counting CU to be collected from
Counting hall.
Remove the battery from the candidate set section of
the CU by removing seal and close Candidate set
section.
Attach address tag with proper description in the
candidate section & seal it.
Attach address tag with proper description in the result
section & seal it.
Keep the CU in proper box and attach address tag with
proper description.
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Where to attach address tag & seal-1
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Where to attach address tag & seal-2
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Where to attach address tag -3
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Duty of Personnel
 Counting Supervisors (1) Counting of Candidate wise vote
from EVM in each round
 (2) Verification of votes found in EVM
and figure noted in point 5 of Part-I of
FORM-17C
 (3) Filling up candidate wise votes
secured in Part-II of FORM-17C
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Duty of Personnel
(4) Taking signatures of
counting agents present in
that particular table
(5) Handing over result to
the ARO in charge of hall.
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Duty of Personnel
Counting Assistants- To assist
Counting Supervisor for
 (1)Counting of Candidate wise vote
from EVM in each round
 (2) Verification of votes found in EVM
and figure noted in point 5 of Part-I of
FORM-17C
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Duty of Personnel
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(3) Filling up candidate wise votes
secured in Part-II of FORM-17C
(4) Taking signatures of counting
agents present in that particular table
(5) Handing over result to the ARO in
charge of hall.
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Duty of Personnel
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Additional Counting Staff(1) Keeping close vigil upon the counting
conducted by Counting Supervisor &
Assistant
(2) Checking candidate wise results
shown by EVM.
(3) Filling up Format where candidate
wise votes will be reflected
(4) Handing over Format to the Observer.
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Duty of Personnel
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Strong Room Personnel(1) To release round wise, hall wise, table
wise CU
(2) Handing over CU to personnel engaged
for carrying
(3) To keep close liaison with ARO in
charge with hall & supply CU as per
requirement
(4) Handing over all BU to Storing
Personnel after counting is over.
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Duty of Personnel
Postal Ballot Counting Personnel (1) To start PB counting sharp at 8.00
am.
 (2) Separation of accepted, rejected
and candidate wise PB & keeping in
separate box.
 (3) Counting of Candidate wise votes.
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Duty of Personnel
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(4) Noting in Form-20A
(5) Handing over Form-20A to ARO in
charge of PB
(6) Packing of counted PB in separate
packets & sealing.
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Duty of Personnel
Personnel to carry EVM from Strong
Room to Counting Hall (1) To carry CU from Strong Room to
Counting hall as per demand of ARO.
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Duty of Personnel
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Personnel to liaison in between Strong
Room & Counting Hall(1) To place demand to the Officer in
charge, Strong Room as per direction
of ARO
(2) To keep liaison in between ARO &
Officer in charge Strong Room with
the help of personnel engaged for
carrying.
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Duty of Personnel
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Electronic Tabulation Personnel(1) To tabulate round wise polling station
wise candidate wise votes in computer
(2) Verification with manual data
(3) Taking round wise print out & hand
over to ARO of Hall.
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Duty of Personnel
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Manual Tabulation Personnel(1) To tabulate round wise polling
station wise candidate wise votes in
Form-20
(2) Verify with results shown by
computer.
(3) Handing over round wise Form-20
to ARO in charge of hall.
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Duty of Personnel
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Data Management Personnel(1) After receipt of Computer print out &
Form-20 of Hall-I of each AC, upload
result in ECI website
(2) Prepare Form-20A for each AC
(3) Prepare Form-20A of PC
(4) Prepare other datasheet as directed
by ECI
(5) Prepare Form-21C, 21E & 22.
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Duty of Personnel
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Sealing Personnel(1) Switching off CU
(2) Release of battery from CU
(3) Affixing 3 address tag in each CU
out of which 2 will be sealed
(4) Storing into truck
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Duty of Personnel
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Storing Personnel(1) After counting is over arrange
sealed CU in trunk
(2) Arrange BU in trunk, collecting
from Strong Room
(3) Loading truck
(4) Storing into permanent Strong
Room.
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