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Evaluation of Structural
Instruments in POLAND
Stanislaw Bienias
National Evaluation Unit
Department of Structural Policy Coordination
Ministry of Regional Development
Bucharest, 18 February 2009
Institutional system in Poland
Institutional system
How dose it look in Poland?
Institutional system in Poland
Structure of evaluation system
National
Evaluation
Unit
Evaluation Unit in
Infrastructure and
Environment OP
IP Evaluation
Unit
Evaluation Unit in
Human Capital
OP
IP Evaluation
Unit
Evaluation Unit in
Innovation
Economy OP
IP Evaluation
Unit
Evaluation Unit in
Development of
Eastern Poland
OP
IP Evaluation
Unit
IP 2
Evaluation
Unit
IP 2
Evaluation
Unit
Evaluation Unit in
Technical
Assistance OP
Evaluation Unit in
each of 16
Regional OP
24
Evaluation
Units on OP
level
29
Evaluation
Units on IP
level
2
Evaluation Units
on IP 2 level
Institutional system in Poland
Resources for evaluation
People dealing with
evaluation
People dealing with
evaluation
2004
2006
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7 people
30 people
153 people
Year evaluation
Year evaluation budget
Year evaluation budget
budget 2004
2006
2008
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500 000 euro
6 250 000 euro
$
100 000 euro
People dealing with evaluation
2008
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Institutional system in Poland
Accomplished on-going evaluation
researches
90
80
70
60
50
40
30
20
10
86
15
4
0
Accomplished evaluation researches
2004
2006
2008
Institutional system in Poland
Position of evaluation in the system?
2004
Evaluation
as a
control
instrument
2006
Evaluation
as a
legal
obligation
2008
Evaluation
as a management and
accountability
information source
Coordination&Networking
Coordination&Networking
Crucial in decentralized system!
Evaluation is not a single research it’s a
process
Coordination&Networking
Coordination&networking instruments
• Thematic steering groups (allows for cooperation with
monitoring, control and programming units)
• Steering Committee (involvement of decision makers)
• Evaluation report data base (all evaluation findings in one
place)
• Evaluation website (main source of information)
• Annual OP evaluation plans (complementarity of work)
• Annual OP evaluation reports (to know what we achieved)
• Annual report on evaluation process (recommendations for
the process of evaluation)
• Monthly presentation of evaluation findings (sharing the
knowledge on evaluation findings)
• Close cooperation with monitoring (indicators, IT System)
Steering
Committee
for
Evaluation of
the NSRF
DEPARTMENT OF STRUCTURAL
POLICY COORDINATION (NEU)
DKS Units
Evaluation
Unit
Steering Group
1: Impact of the
NSRF on socioeconomic
development
Steering Group
2:
Development
and
modernisation
of infrastructure
Steering Group
3:
Innovativeness
of the economy
Steering Group
4:
Human
resources
development
Steering Group
5:
Regional and
territorial
development
Steering Group
6:
Public
administration
capacity building
and the
implementation of
the “good
governance”
principle”
Capacity building
Capacity building
Administration&Market
The way to ensure quality
Capacity building
ADMINISTRATION
• Internal trainings
• Workshops
• Postgraduate studies
• Publications
• Annual conference
• Cooperation with academies*
• Cooperation with other Member States
• Internal evaluations
*”There is nothing as practical as a good theory” – Grzegorz Gorzelak
Capacity building
MARKET
• Low/realistic tenders selection criteria
• Involve people from universities (as
consultants or evaluators)
• Clear massage: what you expect from the
evaluation (assessment greed)
Lessons learned
INSTITUTIONAL SYSTEM
Decentralization allows evaluation to be closer to
the real problems and answer more relevant and
precise evaluation questions.
Partnership is needed – the most relevant
evaluation questions are not usually asked by
people from evaluation units!
There is no universal patent for evaluation system!
Lessons learned
COORDINATION
Coordination is essential: plan, gather and explore
information from the whole evaluation process.
Treat evaluation as a part of knowledge
management system.
Without good monitoring evaluation gives weak
evidence.
Evaluation is to deliver essential information to the
proper person in the right moment!
Institutional system in Poland
CAPACITY BUILDING
Without capacity in administration there is no good
quality evaluation findings.
You need to develop the capacity not only for
evaluation but also for managing the
development policy.
In evaluation “learning by doing” strategy works!
Build your own evaluation market. It is cheaper
and in longer perspective you develop your own
national capacity for policy making!
Challanges for evaluation
• Crucial role in delivering the evidence on the
efficiency and effectiveness of cohesion policy
(2013+ debate)
• Better use of evaluation results in programme
management
• Improvement of methodology (impact
evaluation/ theoretical base)
• Improvement of the monitoring system
• Building the capacity for evaluation in national
policies
Evaluation is not the end in itself. Evaluation must
foster the implementation of the strategy!
Thank you for your attention!
[email protected]
Ministry of Regional Development
ul. Wspólna 2/4
www.mrr.gov.pl
www.ewaluacja.gov.pl