Transcript ACS PowerPoint Template

American Chemical Society
Program and Abstract
Creation System (PACS)
Overview
Richard A. Love, PhD
American Chemical Society
Division of Membership and Scientific Advancement
Member Communities
Ph: 202-872-6280
Cell: 202-437-8723
[email protected]
PACS Manages Workflows
PACS is the primary resource for managing the national
meeting technical program
Authors:
Abstract submissions
Organizers:
Review, acceptance/rejection of submitted abstracts
Arranging accepted abstracts into sessions
Program Chairs:
Submission of the Call for Papers (symposia)
Scheduling of the sessions
Submitting the preliminary and final programs
Admin Staff:
Review technical program to determine location and room
assignments
Export the preliminary and final programs, separates, CDROM, and preprints
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PACS Manages Timelines
Anaheim 2011 National Meeting Timeline
Activity
Date
Anaheim Call for Papers completed in PACS
7/12/2010
Division, Secretariat and Committee deadline dates (see below) due
7/12/2010
Call for Papers published in C&EN
8/23/2010
PACS opens for author abstract submission
8/23/2010
PACS closes to Authors (recommended)
10/18/2010
PACS closes to Symposium Organizers (recommended)
11/1/2010
Room requests due to ACS Meetings
11/10/2010
Preliminary program due from program chairs
11/15/2010
Final technical program due from program chairs (PACS closes to PC)
11/29/2010
Preliminary program publishes in C&EN*
1/24/2011
Final technical program publishes in C&EN*
2/28/2011
Anaheim meeting begins
3/27/2011
* Dates subject to change according to C&EN publication deadlines
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PACS Manages Access
Access to PACS is through the ACS ID
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Abstract submitters
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Symposium Organizers
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Program Chairs
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Admin Staff
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FORMS
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Rosters
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ACS ID required to access PACS consistent with
the allowed access control privileges
ACS ID required to access other ACS services
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National Meeting Timeline
Activity
Time
Memo to program chairs to enter Call for Papers
0
Call for Papers entered in PACS & Deadline dates sent to ACS
0.5
Call for Papers published in C&EN; Abstract submission opens
1.25
PACS closes to Authors (recommended)
1.5
PACS closes to Symposium Organizers (recommended)
0.5
Preliminary program due from program chairs; Room requests due
0.5
Final technical program due from program chairs (PACS closes to PC)
0.5
Preliminary program publishes in C&EN*
1.25
Final technical program publishes in C&EN*
1
Meeting begins
1
8 months
Why does it take so long to produce a national meeting?
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National Meeting Timeline
Memo to Program Chairs on Call for Papers
(2 weeks)
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Communicates with committees and constituents to finalize program
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Communicates with organizers to confirm invited and contributed
symposia
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Enters technical program into PACS
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Dates set by division (within limits)
– Abstract submission closes
– Symposium organizer access closes
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Dates set by ACS
– Abstract submission opens
– Preliminary program due
– Final program due
Send the Call for Papers and Deadline Dates to ACS
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National Meeting Timeline
Call for Papers and Deadline Dates Received
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(5 weeks)
PACS Staff
– Clarifies programming with program chairs
– Configures PACS for abstract submission
– Produces the CFP for publication
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Logistics Staff
– Drafts technical program locations and rooms
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C&EN Staff
– Produces the Call for Paper issue
Abstract Submission Opens
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National Meeting Timeline
PACS Opens for Abstract Submission
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[Close date set by the division/committee]
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Program Chairs
(6 weeks)
– Grant access to organizers (ACS ID needed)
– Train organizers on reviewing sessions
– Add late symposia
– Monitor activity of incoming abstracts
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Organizers
– Learn how to review and schedule abstracts in PACS
– Monitor activity of incoming abstracts
– Clarify invitation with the invited speakers
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PACS staff
– Communicates with Program Chairs and Organizers to resolve issues
Abstract Submission Closes
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National Meeting Timeline
PACS Closes to Authors
•
(2 weeks)
Organizers/Program Chairs
– Review/accept/reject abstracts
– Create new sessions as needed
– Arrange papers in sessions
– Assign order and times for presentations
– Enter estimated seating (attendance)
– Enter session moderators
– Enter late abstracts
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Program Chairs
– Review symposia
PACS Closes to Symposium Organizers
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National Meeting Timeline
PACS Closes to Symposium Organizers
•
(2 weeks)
Program Chairs
– Schedule unassigned abstracts
– Move to other symposia or divisions
– Penultimate review of symposia
– Arrange sessions consistent with Even Programming Rules
Submit Preliminary Program and Room Requests
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National Meeting Timeline
Submit Preliminary Program and Room Requests
(2 weeks)
• ACS Staff Even Programming Call with M&E
– ACS Logistics Staff assesses technical program room requests
• Drafts division locations within space available
– M&E assesses compliance with Even Programming Rule
– ACS PACS Staff assesses complete/incomplete programs
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Program Chairs
– Work with ACS PACS Staff to bring programs into EPR compliance and
finalize sessions
Submit Final Program
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National Meeting Timeline
Activity
Time
Memo to program chairs to enter Call for Papers
0
Call for Papers entered in PACS & Deadline dates sent to ACS
0.5
Call for Papers published in C&EN; Abstract submission opens
1.25
PACS closes to Authors (recommended)
1.5
PACS closes to Symposium Organizers (recommended)
0.5
Preliminary program due from program chairs; Room requests due
0.5
Program Chairs submit final program
0.5
4.75 months
Preliminary program publishes in C&EN*
1.25
Final technical program publishes in C&EN*
1
Meeting begins
1
8 months
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National Meeting Timeline
Submit Final Program  Meeting
• PACS Staff
(3.25 months)
– Export, composition & production of the preliminary, final, on-site program book,
CAS export, separates, CD-ROM
– Acceptance and scheduling notices
• Meetings Staff
– Finalizes locations and rooms
– Processes AV, banquet orders, and room requests
– Vendors
• Hotels, convention center, audio visual, registration
– “The Other Meetings”
• Governance, Expo
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C&EN Staff
– Preliminary and Final Program issues
– Division ads
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Support for Program Chairs
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PACS Resource Page: www.acs.org/pacs_resources
PACS Support: [email protected]
David Thomas ([email protected])
Farai Tsokodayi ([email protected])
PACS Training at P2C2 (Saturday)
PACS User Guides and Webinars on the “Get Involved, Stay Involved” web
site
Events & Activities pages on the ACS Meetings web site
ACS Network Discussion Forums on the ACS National Meeting and Technical
Program
Program Chair’s Procedure Manual:
www.acs.org > Membership & Networks > Technical Divisions >
Officer Information > Operations > Program Chairs’ Procedure Manual
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