Transcript Legislative Updates

Delivering support services of the highest quality and
best value to government agencies and the public.
Fleet Forum
• Updates – where we are in the
process
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Maintenance Repair and Vendors
Take Home Information
Vehicle Replacements
Dual Rear Passenger Vans
• Customer Service Summary
– Private Sector Lease Comparison
– Maintenance and Repair Cost
Comparison
• From our Governor
– Executive Order
– MOU between states
• Fleet Operations Vehicle
Service Center
• Risk Management’s
“Defensive Driving Test”
tracking procedures
• State Reports
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and best value to government agencies and the public.
Where is DFO in the Process?
Presented By: Scott Bingham, State Fleet Manager
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Maintenance and Repair Vendors
• Authorized Vendor Listing
– http://fleet.utah.gov/fleet/arivendors.php
• Searchable by City
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best value to government agencies and the public.
Maintenance and Repair Vendors
• Authorized Vendors
– Quality, efficient servicing
of vehicles
– Qualified vehicle repair
technicians
– Market comparable parts
and labor rates
• Non-Authorized Vendors
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Inefficient services
Not cost competitive
Up-selling
Selling services that do not
need to be completed
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best value to government agencies and the public.
Maintenance and Repair Vendors
• Non-Authorized Vendors
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Jiffy Lube
All American
Jerry Seiner
Rush Truck Center of SLC
MCO
Lloyd’s Tire
Family Tire
Firestone (if another
location is reasonably avail.)
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best value to government agencies and the public.
Take Home Authorization Process
• Annually 1,400 drivers
authorized for take-home
• January 1 effective dates
• Signatures from Driver,
Supervisor, Manager, and
Executive Director
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best value to government agencies and the public.
Take Home Authorization Process
• Motor Vehicle Review Committee
– New Drivers
• Signatures required from Driver, Supervisor, Manager, and Executive
Director
– Existing Drivers
• Signature from Executive Director on the entire Agency take home
operators
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best value to government agencies and the public.
Vehicle Replacements
• August mileage projections for a May
vehicle replacement
• Justification list sent to Agencies
• Class standards are built
• Vehicles ordered
• Begin arriving April and finish July
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and best value to government agencies and the public.
Dual Rear Wheel Van
Conversions
Presented By: Eric Gardner / [email protected] / 801-538-3827
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best value to government agencies and the public.
Update on Conversion Process
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29 of the 42 currently held vans are finished
With advanced notice, completion in one day
There is increased stability/ safety
Goal of completion in the next few weeks
Thanks to agencies that have cooperated thus far
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best value to government agencies and the public.
Questions?
Eric Gardner
801-538-3827 / [email protected]
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and best value to government agencies and the public.
Private Sector Lease Comparison
Presented By: Sam Lee
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best value to government agencies and the public.
How do DFO rates compare to the private sector?
Hincklease
ARI
Acme Auto Leasing LLC
Average savings per vehicle = $143
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best value to government agencies and the public.
Questions?
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and best value to government agencies and the public.
Maintenance & Repair Cost Comparison
Presented By: Sam Lee
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best value to government agencies and the public.
2011 Operating Costs (without fuel)
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2011 Operating Cost Breakdown
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2011 Operating Cost Trend
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Fleet Trends
2009
2010
2011
Industry
4.8
5.6
5.6
7.5
Average Vehicle Mileage
14,848
14,032
13,518
9,037
Average Miles Per Gallon
16.2
16.3
16.6
9.2
20.4%
20.9%
22.2%
31.0%
Average Vehicle Age
% of Units with Low Mileage
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best value to government agencies and the public.
Questions?
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and best value to government agencies and the public.
Governor Herbert’s Idle
Reduction Executive Order
Presented By: Sam Lee
What Does the Order Say?
Governor Herbert’s
May 31, 2012
Announcement
Directs drivers of state vehicles to turn off the vehicle’s engine whenever it is
expected to be stopped for longer than 30 seconds. However, the Executive
Order doesn’t apply:
(a) when the vehicle is stopped in traffic, such as a red light;
(b) when idling is necessary to promote the safety or well-being of vehicle
occupants or others;
(c) when idling is necessary to operate vehicle equipment, such as lift
equipment for people with disabilities or warning lights on Utah Highway Patrol
and Utah Department of Transportation vehicles;
(d) when idling is necessary to inspect or service the vehicle;
(e) when manufacturers recommend that an engine be permitted to idle for a
certain period prior to shut down;
(f) in emergency situations.
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Actions by DFO Since May 31st to Promote Idle Reduction?
• Indoor posters
and outdoor signs
• Email message to
all state drivers
• Telematics in state vehicles
• Idle reduction facts on the DFO web site
• Agency Idle Reduction Policy
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best value to government agencies and the public.
How you can help…
Continue to promote idle reduction within your agency
1. Do your part…set the example in your own agency
2. Promote the “Idle Free Month” sponsored by DEQ in
September 2012
3. Send an email to your drivers asking for their support of
the Executive Order
4. Recognize your employees when their miles per gallon
improve
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Questions?
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CNG Memorandum of Understanding,
signed by Governor Herbert
Presented By: Sam Lee
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Which states initiated the MOU?
We [Governor Fallin and Governor
Hickenlooper] are writing to solicit and
encourage your participation in a
Memorandum of Understanding (MOU)
that…attracts automobile manufacturers
in the United States to develop
functional and affordable natural gas
fleet vehicles that will also meet public
demand.
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Why an MOU?
The States recognize the benefits and unique attributes of clean burning
natural gas and understand the significant opportunity compressed natural
gas (CNG) presents to save State and taxpayer dollars by encouraging
an energy future that utilizes domestic energy resources to fuel our
nation’s transportation needs…
…the States will endeavor to provide a demand base sufficient to
support the design, manufacture, and sale of functional and affordable
OEM NGVs by automotive manufacturers in the United States.
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What is the next step?
• The request for proposal (RFP) issued by the State of
Oklahoma July 24, 2012 will close September 8, 2012
• Multiple award contacts are expected to be signed by
dealers in every participating state available in
October
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What does this mean for Model Year 2013?
• DFO will be asking leasing agencies to accept a CNG vehicle
in classes where they are available from manufacturers
• Classes include:
– Compact sedans
– Full-size cargo vans
– ¾ Ton extended cab
long bed trucks
Ram 2500 Heavy Duty CNG
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Questions?
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Fleet Operations Vehicle Services Center
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Repair Price Management (RPM) system
In-house maintenance/repair authorization process
Coordination directly with driver and vendor
Bids for maintenance and repair following State
Purchasing requirements
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best value to government agencies and the public.
Fleet Operations Vehicle Services Center
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Towing/Rental assistance
Parts and Labor negotiations prior to servicing of vehicles
Vendor Relations
Windshield process for off contract services
855-FLT-UTAH
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best value to government agencies and the public.
Defensive Driving Test
• Risk Management
– Required every two years
– Located at risk.utah.gov
• Tracked in the Fleet Tracking Program
SS#
– Entered by Agency Fleet Contact
– Entered monthly if EIN matches Operator ID
• Reports – fleet.utah.gov
– Operator Report – Y/N
– Driver Safety Course Information – All test
information
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best value to government agencies and the public.
Legislative Reports
• State Vehicle Report
– Nov. 1
NAME
ADMIN SERVICES DAILY POOL
Equip
#'s
1
ADMINISTRATIVE SERVICES
141
AGRICULTURE
121
ALCOHOLIC BEVERAGE CONTROL
17
ATTORNEY GENERAL
54
BE BOARD OF EDUCATION
NAME
Equip
#'s
GOVERNORS OFFICE OF ECON DEVEL
6
HEALTH
56
HERITAGE AND ARTS
20
HUMAN SERVICES
495
INFORMATION TECHNOLOGY
35
INSURANCE DEPARTMENT
12
43
LABOR COMMISSION
37
BE SCHOOL/DEAF & BLIND
62
NATIONAL GUARD
35
BOARD OF PARDONS
6
NATURAL RESOURCES
779
BR DIXIE COLLEGE
62
PUBLIC SAFETY
698
BR SALT LAKE COMMUNITY COLLEGE
134
STATE AUDITOR
3
BR SNOW COLLEGE
47
STATE TREASURER
1
BR SOUTHERN UTAH UNIVERSITY
132
TAX COMMISSION
70
BR UNIVERSITY OF UTAH
512
TRANSPORTATION
1864
TRUST LANDS ADMINISTRATION
19
725
UCAT BRIDGERLAND ATC
29
BR UTAH VALLEY UNIVERSITY
152
UCAT DAVIS ATC
7
BR WEBER STATE UNIVERSITY
145
UCAT MOUNTAINLAND ATC
11
UCAT OGDEN/WEBER ATC
15
UCAT SOUTHWEST ATC
16
UCAT UINTAH BASIN ATC
36
USTAR
1
VETERAN AFFAIRS
7
BR UTAH COLLEGE OF APPLIED TEC
BR UTAH STATE UNIVERSITY
COMMERCE
3
26
CORRECTIONS
407
COURTS ADMINISTRATION
145
ENVIRONMENTAL QUALITY
50
GOVERNORS OFFICE
8
WORKFORCE SERVICES
127
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Legislative Reports
• Cost Efficiency
– Nov. 1