Transcript Slide 1

26-FEB-2010
ABP – ACEC Design Consultants
Project Controls Requirement
ABP Council Executive Director– Anne Collins

Project Controls is a requirement in the ABP Bond Bill.
SECTION 17.
“The council shall establish and implement project controls to ensure that
projects carried out under this act shall be done in the most efficient
possible manner.
The council shall create an internal project controls function to oversee all
such work ...
In addition, the financing of and expenditures under the program shall be
subject to a joint public oversight hearing conducted by the joint committee
on transportation and the joint committee on bonding, capital expenditures
and state assets not less than two times per year.”
ABP – ACEC Design Consultants
Project Controls Requirement

In Dec-08, the ABP Oversight Council filed an 77 page report detailing
the Controls “to ensure that adequate tracking and reporting of
program progress, cost and schedules.”

MassDOT is required to update the report and resubmit it to the
Legislature, showing what has been done, by the end of 2010.
ABP – ACEC Design Consultants
Project Controls – Introduction
 The ABP legislation requires 90 percent ‘on-time and on-budget.’
 The data and reports generated through the controls will:
o guide critical program management decisions aimed at delivering
projects on-time and on-budget
o provide the public & oversight with a clear view of the work
performed
o monitor the Commonwealth’s return on investment
 “The introduction of Project Controls will be the legacy of the ABP.”
ABP – ACEC Design Consultants
Project Controls – Designer Accountability

Design Consultant Accountability, for Cost & Schedule implications – for
all aspects that are within the control of the Designer.

Additional Scope & Budget to perform project controls functions.

Consequences of non-compliance

o
slows payment processing
o
possible denial of Design contract Time extension
o
adverse Consultant Performance Rating (new rating evaluation to
include a score for Cost & Schedule performance).
Note:
 MassDOT – Highway will not direct a “Redesign at the Designer’s
Cost” – for Bid Variances (like other State Agencies have done).

MassDOT – Highway is fully aware that not all design phase delays
are caused by the Design Consultant.
ABP – ACEC Design Consultants
Project Controls Update
ABP Project Controls Manager – Robert Gearheart
The term ‘Project Controls ‘ includes many facets
(and is often misunderstood to be limited to a small universe of project management):
 Supporting Oversight

Program Budget Control (e.g. all costs --- overheads, design,
construction, etc.)

Reporting (collect, review, monitor, report)

Performance Measurement

Cost Estimating

Construction Planning / sequencing

Project Cost Control

Project Schedule Control

Risk Management

Claims Avoidance

Recovery Options

Change Management

Construction Schedule Training
ABP – ACEC Design Consultants
Project Controls Structure
Cost
Budget
Training
Special
Services
Schedule
(Design &
Construction)
ABP – ACEC Design Consultants
Project Controls Update

ABP has a Project Controls Unit (PCU), that is managed by MassDOT, and
supports the Oversight Council Executive Director.

This PCU utilizes a consultant, as an extension of staff, to fulfill many of
the roles of the Project Controls requirements and repo.

MassDOT hired an additional entity to perform Independent
Construction Estimates during the design phase.

The long term plan is to transition all of these current roles to be staffed
fully by State employees.
ABP – ACEC Design Consultants
Project Controls – Design Phase
Design Contracts – Amended to enhance Design Phase
Management and Construction Planning of selected projects

In summary these enhancements are designed to:
1.
2.
3.
4.
5.
6.
7.
8.
Increase transparency of the design steps /stages.
Increase accountability, of all parties involved during design
stages.
Improve contract documents and the planning of construction.
Assist in avoiding major claims/changes during construction.
Improve program budget management.
Improve information for critical decision making.
Improve information to support oversight.
Assist with resolution of issues/changes during construction.
ABP – ACEC Design Engineers
Project Controls – Design Phase Enhancements

Overview:
1.
Monthly Design Schedule Updates
2.
More detailed Progress Narratives
3.
More robust construction costs estimates (for the lump sum
bridge items)
4.
More detailed/researched construction plan - developing a
Contract Time Determination Schedule (CTD)
ABP – ACEC Design Engineers
Core Design Management Enhancements

The Special Provisions require enhanced project controls for
Consultants performing services on projects with estimated
construction costs of at least $2 million
ABP – ACEC Design Engineers
Core Construction Planning Enhancements
The Special Provisions require enhanced construction
planning controls for Consultants performing services on
projects meeting the following criteria:
 has an estimated construction cost of at least $20 million;
 has an estimated construction cost of at least $6 million and is
complex (e.g., includes complex traffic sequencing, construction
over a waterway, utility relocation, right of way issues, or railroad
coordination), as determined by MassDOT;
 includes an accelerated bridge construction technique and has a
construction cost of at least $2 million; or
 does not fall within the above three categories, but will be required
as determined by MassDOT at the time of contract/task negotiation.
ABP – ACEC Design Engineers
Core Construction Planning Enhancements
 has an estimated construction cost of at least $20 million;
 has an estimated construction cost of at least $6 million and is
complex (e.g., includes complex traffic sequencing, construction
over a waterway, utility relocation, right of way issues, or railroad
coordination), as determined by MassDOT;
 includes an accelerated bridge construction technique and has a
construction cost of at least $2 million; or
 does not fall within the above three categories, but will be required
as determined by MassDOT at the time of contract/task negotiation.
ABP – ACEC Design Consultants
Design Phase Management – Outline Topics
ABP Director of Program Development – Thomas
Donald
 PRC Payment Commodity Changes
 Invoicing Enhancements
 Progress Narrative Enhancements
ABP – ACEC Design Consultants
PRC Payment Commodity Document Changes
ABP – ACEC Design Consultants
PRC Payment Commodity Document Changes
ABP – ACEC Design Consultants
Enhancements to Estimate of Fee
Project Number
City Name 1, 2, 3 ……….. n
Bridge ID 1, 2, 3 ………..n
ABP – ACEC Design Consultants
Narrative Enhancements
ABP – ACEC Design Consultants
Narrative Enhancements
Added assignment # and
description. Assignment
description will be the
Project name as defined in
the subject of the NTP Letter
ABP – ACEC Design Consultants
ABP – ACEC Design Consultants
Project Controls – Enhancements to Progress
Report
ABP – ACEC Design Consultants
Design Phase – Design Schedule Enhancements
ABP Project Controls Manager – Robert Gearheart
Project Design Schedule Submissions (PDS) (existing requirement).
 PDS will now be a Monthly Submission using MS Project.
 The existing Design Schedule ‘template’ (MS Project) will be modified to
match schedule activities with the designer tasks.
 An Initial Cost/Resource Loaded PDS will be required - to assist in
Program forecasting (for only those ABP Designs that are at the 25% stage or
earlier)
ABP – ACEC Design Consultants
Monthly PDS Submission
ABP – ACEC Design Consultants
Cost Loaded PDS - Using Existing Hour Tabulation Worksheet
SECTION 400
75% HIGHWAY DESIGN SUBMISSION
401
402
403
404
405
406
407
408
409
410
411
412
413
414
417
418
421
422
423
424
Response to 25% Comments
Field Reconnaissance
Meetings, Liaison and Coordination
Utility Coordination
Final Horizontal Design Geometrics
Final Vertical Design Geometrics
Pavement Design
Typical Cross Sections
Plot Cross Section
Plot Proposed Layout and Easements
Construction Plans
Grading & Tie Plans
Drainage and Water Supply Details
Preliminary Traffic Signs
Pavement Markings and Plan Preparation
Traffic Management
Erosion Control Plans
Miscellaneous Contract Plans
Quantity & Cost Estimate
Special Provisions
425
Constructability and Quality Control (QC) Review
426
Submission Check List
PIC
PM
SE
Eng
6
5
5
20
15
5
15
20
15
5
5
10
5
40
25
20
10
20
40
10
20
10
ET
TOTAL
10
5
25
5
10
56
10
10
20
50
50
45
65
80
25
80
45
70
40
65
85
40
70
21
10
10
22
10
5
15
1
10
20
31
10
60
70
1000
1
2
SUBTOTAL
290
30
15
10
30
35
10
30
10
5
5
30
30
5
10
270
AE
20
30
30
35
10
10
10
45
25
15
15
25
30
300
ABP – ACEC Design Consultants
Cost Loaded Design Projection
HOURLY RATE SUMMARY
DIRECT HOURLY RATE ($) (Design)
DIRECT HOURLY RATE ($) (Construction)
PIC
PM
SE
Eng
AE
ET
$51.00
$51.00
$46.75
$37.18
$35.66
$27.04
$51.00
$51.00
$46.75
$37.18
$35.66
$27.04
HOURLY RATE ($) (Design)
$145.40
$145.40
$133.28
$106.00
$101.66
$77.09
HOURLY RATE ($) (Construction)
$145.40
$145.40
$133.28
$106.00
$101.66
$77.09
WORK HOUR AND FEE SUMMARY
TASK DESCRIPTION
100 PROJECT DEVELOPMENT ENGINEERING
150 ENVIRONMENTAL
200 FUNCTIONAL DESIGN REPORT
220 DESIGN EXCEPTION REPORT
300 25% HIGHWAY SUBMISSION
350 DESIGN PUBLIC HEARING
400
75% HIGHWAY SUBMITTAL
450 100% HIGHWAY SUBMITTAL
500 RIGHT OF WAY
600 GEOTECHNICAL REPORT
700 PROJECT DEVELOPMENT/STRUCTURAL
710 SKETCH PLANS
750 FINAL BRIDGE DESIGN
800 PS&E SUBMITTAL
900 CONSTRUCTION ENGINEERING
TOTAL WORK-HOURS
PIC
0
3
0
0
12
3
PM
0
40
11
0
29
5
SE
0
35
15
0
138
7
Eng
0
49
0
0
100
0
AE
0
0
0
0
175
0
ET
0
25
7
0
100
0
Task Hours
0
152
33
0
554
15
10
60
290
270
300
70
1000
10
15
5
0
8
15
15
0
30
160
45
0
25
35
15
0
47
95
7
0
60
180
50
0
100
220
0
0
141
250
100
0
15
24
16
0
68
26
25
0
25
100
3
0
5
35
25
0
227
614
76
0
307
541
230
0
96
455
924
1230
649
395
Task Fee
$
$
$
$
$
$
$
113,342.95
$
$
$
$
$
$
$
3749
TOTAL FEE $
18,037.84
4,138.17
60,453.33
2,096.12
$
26,131.78
71,573.81
10,060.63
35,038.87
63,100.57
26,094.29
-
430,068.36
ABP – ACEC Design Consultants
Cost Loaded PDS - Enter into MS Project
ABP – ACEC Design Consultants
Cost Loaded PDS
Cost to show in the Schedule with timescale
ABP – ACEC Design Consultants
Cost Loaded Design Projection
Generate Overall Spending Projection
604509 – Hampton Main Street Bridge Replacement
Cost
Cumulative Cost
120000
500000
450000
100000
400000
350000
Cost
300000
60000
250000
200000
40000
150000
100000
20000
50000
0
0
Q1
Q2
Q3
2009
Q4
Q1
Q2
Q3
2010
Q4
Cumulative Cost
80000
ABP – ACEC Design Consultants
Enhanced Construction Planning
 Independent Estimates – Quantity and Pricing verification
 Bottom’s Up Estimating for select contracts – “lump sum” elements
 Basis of Estimate Narrative
 Improved Utility Relocation Identification and Coordination
ABP – ACEC Design Consultants
Enhanced Construction Planning
 Construction Contract Time Determination Schedules (CCTD’s)