Transcript Budgeting for New FAPMs - Army OneSource Home Page

Vision – What is your picture?
(I like these quotes. Don’t ask me who said them
but it wasn’t me!)
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“When there is no vision, the people die.”
Vision controls our perception and perception
controls the direction of our lives. Perception
controls our reality. It transforms the ordinary
into the extraordinary.
Where are the possibilities? “The future
belongs to those who see possibilities before
they become obvious.”
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Needs assessment – Who is your audience
and What do they need?
Evaluation of staff – Who are your staff,
What do they do well, and do you have
enough and with the skills that you need?
Essential (Required) programs – What do
you have to do? For others to measure you
a success?
Discretionary Programs – Designed with
your installation audience and needs in
mind.
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Develop a detailed spreadsheet by APC and
EOR and track your funding throughout the
year.
Track your execution rate – end state is a
100% execution rate.
FAP Office of the Secretary of Defense (OSD)
funds are fenced dollars that are authorized
to only be used in the FAP.
The APC (Accounting Processing Code) is a local
code used by your budget analyst to capture
costs by category.
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Prevention – PREK
Direct Services – PREN
Administration – PREP
Evaluation – PRES
Training – PREU
The APC is part of the accounting classification
code found on travel orders, contracts, MIPRs,
and other payment documents.
EOR – Element of Resource – are the numbers
used to denote kinds of resources purchased
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1100 – Personnel (government)
2100 – Travel
2400 – Printing
2500 – Contracts
 Respite Child Care
2600 – Supplies
3100 – Equipment
The FAP monthly report requires you to input
spending amounts by category (APC) and by
EOR.
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Your budget analyst is the one who
officially tracks the FAP dollars as they
come to you. They are your bank and you
write the checks.
You should request that your budget
analyst send you a monthly status of funds
for FAP by APC.
MIPR – Military Inter-departmental
Purchase Request, DD448
Method used by DoD agencies to transfer
funds to another agency
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MIPR Acceptance – DD448-2
Outside agency acceptance of MIPR
Budget analyst must have this document to
obligate funds.
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Commitment – Request has been made
and funding has been ear-marked to pay
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Obligation – Request has been paid
Until there is an obligation, the money in
your budget has not been released and the
purchase has not been made.
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FAP is incrementally funded by quarter.
FAP funding does not come soon enough at
the beginning of the year and never in time
to see you through 1st, 2nd, or 3rd quarters.
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Do you have a Memorandum of Agreement
between the Garrison and the MEDDAC reference
FAP support?
The funding split between treatment and
prevention should be a consolidated decision
between the FAPM and the Chief, SWS and based on
the needs of the community.
The consolidated budget should be completed and
signed by the Garrison Commander and the
MEDDAC Commander prior to the beginning of the
new fiscal year.
It should be reviewed at the FAC in first quarter.
Status of FAP funds should be addressed at every
quarterly FAC.
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Most regions require a spending plan that
identifies required funding for each quarter.
Project your funding requirements based on
the special needs of your community for the
coming year.
Your Budget Call and Phasing Plan should
not be based on what you received last
year.
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Review contract or special events requirements
by Quarter and request funding in more or less
amounts based on those requirements.
Be able to clearly justify your funding request.
Here is where you will use your detailed
spreadsheet of current costs to project an
estimate of need for next fiscal year.
You should be completing your consolidated
budget and the budget call and phasing plan
together because they should mirror each
other.
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In groups of 3 – Decide who is the FAPM,
who is the C, SWS, and who is the ACSD
◦ Establish the vision, review community
demographics and identify community needs for
the coming year.
◦ Develop a consolidated budget with FAP treatment.
(Remember this is a joint effort with the C, SWS.)
◦ Develop a Budget Call and Phasing Plan. (Remember
that it is important that the ACSD understands your
funding needs by quarter since ACS will have to
sustain FAP until FAP funds come down.)
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What was easy about the process?
What was hard about the process?
What is one thing you will take away today to
make your budget development process
easier in the next year?