Transcript Slide 1

Planning for
Certification in 2014
Plan your project
In this presentation we present the tasks that must be
completed in order to achieve certification to a GFSI
recognized scheme in 2014.
•September Tasks
•October/November Tasks
•December Tasks
Use this presentation to guide you in planning your project.
Use our GFSI Project Plan spreadsheet to outline your tasks
and timetable.
SEPTEMBER
Tasks
1. Assign a Project
Leader
Assign your team leader
This person will be
responsible for overseeing
the implementation and
day to day running of the
food safety management
system.
SQF Practitioner
FSSC Food Safety Team
Leader
BRC HACCP Team
Leader
GFSI Recognized
Schemes
Schedule HACCP Training for the project leader if they have
not been trained. The standards state that the project leader:
•SQF:
“shall have completed a HACCP training course”
•FSSC:
“shall have the responsibility and authority to manage a food safety team”
•BRC:
“shall have an in-depth knowledge of HACCP”
3. Identify your
Management Team
This team will be responsible for:
Meeting the management responsibilities assigned in the
standard
Meeting during the implementation for planning, assigning
responsibilities and providing resources
Reviewing and approving new processes and procedures
as they are completed
Ensuring proper training of employees
4. Train the
Management Team
It is essential that the management team understands what is
required to achieve certification.
Achieving Certification in 2014 will mean running an
efficient, effective project. This can only be done if the team
has an understanding of the requirements.
Register each member of the management team for online
training courses. Complete the training in September.
• A. Introduction to the Standard (1 ½ Hour)
• B. Introduction to Prerequisite Program (1 ½ Hour)
*Choose the course that is specifically designed for your standard and industry at www.22000-Tools.com
5. Hold a Planning
Meeting (continued)
Agenda, continued:
5. Provide resources for the Gap Analysis:
• Register the Project Leader for – C. The Gap Analysis Checklists and
Tutorial
6. Identify resources for the process teams
• Purchase document templates and additional tools by registering your
project leader for - D. Templates and Implementation Tools Package
7. Schedule the next management team meeting, and include on the agenda:
• Choose a certification body
• Review Gap Analysis Findings
• Assign team members to process teams
• Schedule first meetings
• Prepare information for process teams.
6. Conduct the Gap
Analysis
The Project Leader and others assigned conduct the gap analysis and identify
tasks for the implementation project.
1. Complete the course “The Gap Analysis Checklist and Tutorial”
2. Conduct the audit
3. Complete the checklist and identify tasks that must be completed. Enter
these tasks on the implementation plans provided in “D. Templates and
Implementation Tools”
7. Hold the second
management team meeting
Hold the second management team meeting:
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•
•
•
•
Choose a certification body.
Review Gap Analysis Findings.
Assign team members to process teams.
Schedule the first meetings for each process team.
Prepare information for process teams: Provide each team with
1. The Implementation Plan for the process, with information from the
Gap Analysis
2. Procedure and forms templates
3. Information on the expected timeline
October and
November
Tasks
1. Hold Process Team
Meetings
According to your plan, hold process team meetings.
At the first meeting, the team leader will give an overview of the process, the
standard requirements and the goal of the team.
1. Train the team on the requirements.
2. Provide the information from the Gap Analysis.
3. Provide the document templates.
4. Explain the role of the team:
• Bring the process into compliance with the standard
• Document the new process
• Implement the new process, including training those responsible
for the process.
5. Define the timeline for the team. For example, the Document Control
team might meet each week from Oct 6 to Nov 3. During that time they
will finish their tasks.
2. Hold Management
Team Meetings
Hold weekly or biweekly management team meetings.
1. Finalize the agreement and schedule with the Certification Body.
2. Designate your Food Safety Team or HACCP Team
3. Provide training to Food Safety Team Members
•A. Introduction to the Standard
•B. Introduction to Prerequisite Program
4. Start Food Safety Team Meetings
•Review the HACCP Plan
•Approve HACCP Flow Charts and Prerequisite Programs
5. Prepare an Internal Audit Schedule with audits starting in November. Plan to
complete one cycle (audit the complete system – all processes) before the
certification audit. Identify and train your Internal Audit Team
•E. Internal Auditor Training
3. Hold Management
Team Meetings
Review and Approve new Processes and Procedures.
1. Review the procedures and forms from each process team as they are
completed. Submit back to the team for changes and revisions as needed.
2. Review the implementation task list to ensure that all tasks are completed
and the process is effectively implemented.
3. Identify any training that is needed for those responsible for the process.
4. Start Internal Audits
and GMP Inspections
By the middle of November you will want to start your Internal
Audits.
1. Use trained auditors independent of the area being audited.
2. For each nonconformance identified start a corrective action following your
new corrective action procedure.
3. If any area or process shows a high level of nonconformances, plan another
audit of the area.
4. Focus on the processes and compliance with the standard. Pay close
attention to records completion; are they complete, legible, retrievable?
5. If you are not yet conducting GMP Inspections to verify your prerequisite
programs you must begin these inspections. Do these frequently until you
have complete compliance with PRP Programs.
5. Start Food Safety
Team Meetings
Have the Food Safety Team or HACCP team begin regular
meetings to address requirements of the standard.
1. Review and approve the HACCP Flow Charts and Plan
2. Verify and approve Prerequisite Programs
3. Prepare a meeting schedule and agenda for ongoing meetings
6. Start Management
Review Meetings
Hold one or two management review meetings before the
certification audit.
1.
2.
3.
4.
Hold a meeting at the end of November after internal audits have started.
Cover all the required inputs from the standard.
Identify any problem areas and assign actions.
Maintain records of management review and assigned responsibilities and
actions.
5. Hold a follow-up meeting before your certification audit. Make sure that
items assigned at previous management review are completed, or plans are
in place to address items.
6. Schedule training for employees as needed before the certification audit.
Include food safety related training. For example training on GMPs.
GMP Employee Training – online session available at www.22000-Tools.com
December
Tasks
Prepare for your audit
The Certification Audit:
1. Make sure everyone is aware of the upcoming audit and their role in the
audit.
2. Train all employees on the food safety policy and food safety awareness for
their position.
3. Review the condition of the facility, remove uncontrolled documentation,
make sure all areas are neat and clean.
4. Be organized, know where the required documentation is and have it easily
accessible for the audit.
5. The auditor will be out in the facility, talking with employees, observing
processes and evaluating records. Make sure the people and documentation
they need are accessible and available.
Prepare for your audit
The Certification Audit (continued):
1. When the auditor or auditors come for the certification audit, be organized,
and make people available as needed.
2. Remember that the auditors are there to verify compliance with the standard
requirements; make sure the evidence is available in the form of records and
informed personnel.
3. If there are findings, make sure you understand what response is required to
address the nonconformance.
4. Respond with a thorough corrective action plan within the timeframe given
by the auditor.
5. Prepare to share the good news that your organization is Certified to a GFSI
recognized standard!
Celebrate!
Congratulate your employees and
celebrate your certification!
www.22000-Tools.com
All of the programs mentioned in this presentation may
be purchased individually or as part of our Premium
Training and Implementation Package. Available for:
•FSSC 22000
•SQF
•BRC