Transcript Dang Thi Thuy, TABMIS Project Manager, Vietnam

OVERVIEW
TREASURY AND BUDGET MANAGEMENT
INFORMATION SYSTEM (TABMIS)
PRESENTATION AT AIST INTERNATIONAL SEMINAR
14TH OCTOBER 2008
October 2008
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MINISTRY OF FINANCE OF VIETNAM
TABMIS IMPLEMENTATION UNIT
OVERVIEW OF TABMIS
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TABMIS Project is the biggest component with
longest implementation time of WB funded Public
Financial Management Reform Project (PFMRP).
Turnkey project, two – stage bid
Targets:
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October 2008
Modernizing State Budget management: planning,
implementation, reporting and enhancement of budget
accountability of Ministry of Finance;
Improving transparency of public financial management;
Ensuring financial security in the national development and
international
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MINISTRY OF FINANCE OF VIETNAM
TABMIS IMPLEMENTATION UNIT
OVERVIEW OF TABMIS (Cont.)
 TABMIS
is designed and built based on: the
Treasury Reference Model (TRM) of WB
and IMF; International Public Sector
Accounting Standards (IPSAS)
 Using Oracle Financials for public sector
with centralised architecture.
October 2008
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MINISTRY OF FINANCE OF VIETNAM
TABMIS IMPLEMENTATION UNIT
OVERVIEW OF TABMIS (Cont.)
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TABMIS will have interfaces with legacy systems:
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Treasury Accounting system (KTKB)
Tax collection management system
Debt management system
Bank payment systems
MOF common code list database
TABMIS will be deployed to over 1,500 sites of the whole
treasury system, have connections to financial agencies of all
levels and major line ministries.
Started in mid-2006, the Project has completed the
design/build phase. It is now in the integration phase, then pilot
implementation by late 2008 expectedly and roll-out after that.
October 2008
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MINISTRY OF FINANCE OF VIETNAM
TABMIS IMPLEMENTATION UNIT
KEY FUNTIONALITIES OF TABMIS
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General Ledger (GL): recording and
accounting receipts and spendings as per the
unified COA structure.
Budget Allocation (BA): managing budget
allocation
and
adjustment
processes,
processing balances, making carry-forward
balances, opening next fiscal year ...
October 2008
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MINISTRY OF FINANCE OF VIETNAM
TABMIS IMPLEMENTATION UNIT
KEY FUNTIONALITIES OF TABMIS (Cont.)
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Accounts Receivables (AR): recording budget
collections from tax collection management system,
spliting to different levels of budget, keeping track
and managing revenue from grants and borrowings
from debt management system.
Purchasing (Purchase Order): managing purchasing
contracts and reserving fund for contracts by
performing commitment of recurrent and
capital expenditure for the SU
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Accounts Payables (AP): managing payments of
spending units
October 2008
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MINISTRY OF FINANCE OF VIETNAM
TABMIS IMPLEMENTATION UNIT
KEY FUNTIONALITIES OF TABMIS (Cont.)
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Cash Management (CM): making cash
forecasting, managing fund at the Centre,
recording bank interests/charges and making
reconcilation of payments.
Financial
Reporting:
generating
preformatted reports (which are customised as per
MOF’s requirements); generating reports from
the system data warehouse.
October 2008
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MINISTRY OF FINANCE OF VIETNAM
TABMIS IMPLEMENTATION UNIT
PROJECT MANAGEMENT STRUCTURE
TABMIS Project Management Committee
PFMRP
PMU/TIU
IBM PMO
Technical Workstream
Coordination
Committe (WCC)
Business
Processes
WCC
Training &
Change
Management
WCC
Testing
WCC
Implementation
WCC
Ad-hoc Task Forces
October 2008
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MINISTRY OF FINANCE OF VIETNAM
TABMIS IMPLEMENTATION UNIT
PROJECT HUMAN RESOURCES
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Main Contractor (IBM Singapore), Subcontractor (Oracle), local sub-contractor (FPT)
TIU (MOF):
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Staff from various deparments from MOF and State
Treasury (majority)
In areas: business process, IT, Human resources,
Training, Management.....
Maximum: 80 members
MOF Vice Minister – Project Steering
Committee Chaiman.
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MINISTRY OF FINANCE OF VIETNAM
TABMIS IMPLEMENTATION UNIT
5 CRITICAL FACTORS
 Continued support and commitment from MOF
Senior Management and other key Stakeholders
 Develop and implement standard processes that
can be rolled out efficiently and provide
consistency to user
 Build and maintain a dedicated team at all levels to
deliver the project goals
 Facilitate and optimise transfer of knowledge and
skills from supplier to the MOF core and extended
team members
 Ensure users are engaged, trained and committed
to supporting the new system and solutions
October 2008
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MINISTRY OF FINANCE OF VIETNAM
TABMIS IMPLEMENTATION UNIT
QUESTIONS AND ANSWERS
October 2008
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MINISTRY OF FINANCE OF VIETNAM
TABMIS IMPLEMENTATION UNIT
THANK YOU !
October 2008
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MINISTRY OF FINANCE OF VIETNAM
TABMIS IMPLEMENTATION UNIT