Transcript Compensation PowerPoint

SUMMER SESSION:
COMPENSATION
VERSION 2: 5/30/2014
UC DAVIS SUMMER SESSIONS
Mechanisms for Summer Compensation
Provost’s January 2014 Decisions re Summer Sessions in
the Budget Model
Deans have delegated authority for approving summer
compensation, adhering to academic personnel policy and
monitoring limits of summer compensation. This authority
previously resided with the Summer Sessions office.
The UC Davis ladder salary cap for summer is a prudent
guideline but not a rule or policy. Deans have the authority
to determine appropriate compensation within the
constraints of UC policies. (The Summer Sessions salary cap
guideline remains $10,400.)
UC DAVIS SUMMER SESSIONS
Mechanisms for Summer Compensation
Provost’s January 2014 Decisions re Summer Sessions in
the Budget Model (Continued)
All summer session compensation should adhere to the current
Summer Sessions formula (2.75 percent per unit taught) to the
extent appropriate; this formula is a guideline and not a rule or
policy. Limitations on compensation during the off-duty summer
period are outlined in APM660, UCD 660, and APM 661.
Lecturers must be paid according to Article 23 –Summer Sessions of
the IX contract and compensation for those in Teaching Assistants
and Associates In titles must follow the compensation formula as
bargained in Article 24 –Summer Session of the BX contract. All
other requirements for recruitment and selection for summer
sessions positions for these appointees must follow the article of
the contract.
UC DAVIS SUMMER SESSIONS
Mechanisms for Summer Compensation
Direct Compensation (Instructors)
• Nine-month Annual Salary (X) # of Units (X) 2.75% = Total
compensation per course
• For fiscal year faculty, the nine-month equivalent is 84% of the 11month salary
• Direct compensation will be adjusted to reflect merit and
salary table increases effective July 1. However, time
worked in June will be based on the salary effective before
July 1
UC DAVIS SUMMER SESSIONS
Mechanisms for Summer Compensation
Direct Compensation (Continued)
• All compensation for the summer period must comply
with the limits for additional compensation as outlined in
APM 660, which is 3/9ths for academic year appointments
and 1/11th for fiscal year appointments
Research Accounts
• Per Office of the President (OP) guidance, UC Davis
Academic Affairs encourages compensating instructors
with salary instead of deposits to research accounts.
UC DAVIS SUMMER SESSIONS
Employee Titles and
Appointment
Processes
UC DAVIS SUMMER SESSIONS
Employee Titles
Fiscal Year Faculty
• Faculty having fiscal year appointments (including any
fiscal-year Lecturers with SOE) are to be paid via direct
compensation or course substitution
• Please note that all fiscal year faculty must relinquish
vacation days equal to one day for every six contact or
podium hours with students if choosing the additional
compensation option.
UC DAVIS SUMMER SESSIONS
Employee Titles
Retired Faculty
• Retired faculty may be recalled provided that
they have been separated from the University for
at least thirty days
• In practice, this means that they cannot teach Summer
Session 1 the same year that they retire in June.
• All recalls must be pre-approved by the Vice ProvostAcademic Affairs prior to the recall service.
• All recalls for summer session teaching must be within the
43% monthly limit for total recall salary
UC DAVIS SUMMER SESSIONS
Employee Titles
Recalled Instructors
•
•
Before recall is submitted, calculate total compensation for ALL courses
being taught by recalled instructor
Once current annual salary for recalled instructor is obtained, use the
following formula to determine the max monthly allotted amount:
• Annual Retirement Salary/9 (X) 43%
• Example: if annual is $103,000…
• $103,000/9 (X) .043 = $4,921 maximum monthly amount
• If this person is teaching one 4-unit course…
• $103,000 (X) 4 (X) .0275 = $11,330
• This amount divided by two = $5,665, which is higher than
$4,921 max monthly amount. If divided by three = $3,777,
which is lower than $4,921
UC DAVIS SUMMER SESSIONS
Employee Titles
Recalled Instructors (Continued)
• Therefore: appoint in PPS at three (3) full months beginning in July
or August (depending on session)
• Once this amount is determined:
• Submit recall request to Academic Affairs through the Dean’s
office via the Forms On-Line system.
http://academicaffairs.ucdavis.edu/tools/forms-online/index.cfm
• Once recall is approved, contact instructor to complete UBEN
1039
• Once form is completed, send to central Payroll and enter
appointment into PPS
UC DAVIS SUMMER SESSIONS
Employee Titles
Non-Senate Lecturers (Article 23)
(Unit 18, Covered by Collective Bargaining)
• Lecturers who taught during the regular academic
quarters will receive direct compensation and shall be
appointed as Lecturer in Summer Session, title code 1550
Summer-only Instructors
• Must be appointed as Lecturer in Summer Session (1550)
• Compensation to be based on instructor salary ONLY
• Compensation should be based on department standards
during the academic year
• Initial lecturers should be placed at the initial step of the Unit 18 pay
scale
UC DAVIS SUMMER SESSIONS
Employee Titles
International Visiting Scholars
• Generally, Summer Sessions appoints visiting scholars
from foreign universities to the Visiting Professor title
code (1108)
• All visiting scholars should be advised in writing to
complete the online GLACIER form
UC DAVIS SUMMER SESSIONS
Employee Titles
Postdoctoral Scholars
• Postdoctoral scholars must be appointed in the Lecturer in
Summer Sessions title (1550) for purposes of summer teaching
• The home department of the postdoc must reduce their time on
their grant to 50 percent per course for the period of the
Lecturer appointment, unless their appointment as a
Postdoctoral Scholar is already 50% or less.
• Total employment percent cannot exceed 100%.
UC DAVIS SUMMER SESSIONS
Employee Titles
Student Titles
• All student titles (Associate Instructors, Teaching
Assistants, Readers) are covered under a collective
bargaining contract
• More information can be found at:
http://ucnet.universityofcalifornia.edu/labor/bargaining-units/bx/index.html
UC DAVIS SUMMER SESSIONS
Employee Titles
Associate Instructor (Associate In)
• UC Davis graduate students who are instructors of record
and have not received their PhDs are to use this title
• The salary rates for Associates In are based upon the
minimum annual 1/9th salary rate in Table 20 of the UC
Academic Salary Scales, unless the person already has an
appointment at a higher level
• In these rare cases, the higher salary is used.
• Associate In appointments require permission from the
Committee on Courses of Instruction (COCI) to teach
upper division courses (numbered “100” or higher)
UC DAVIS SUMMER SESSIONS
Employee Titles
Teaching Assistants (TA)
• TA and other student appointments made on a percent FTE are
calculated by using the academic hourly rate times the number
of hours in the appointment. For example; a 50% appointment
would be 120 hours in a six week session (x) the current hourly
rate of $26.75/hr (per Article 24)
UC DAVIS SUMMER SESSIONS
Employee Titles
Teaching Assistants
• 240 hours total in 6-week session (40 hours per week (x)
6 = 240)
• Hourly rate = $26.75 using annual salary of $35,310
Rates
• 25% (60 hours) = $1,605
• 50% (120 hours) = $3,210
• 75% (180 hours) = $4,815
• 100% (240 hours) = $6,420
*Cannot work more than 100% or more than 50% if current enrolled full-time per session
UC DAVIS SUMMER SESSIONS
Employee Titles
Readers
• Students who are hired as readers are compensated on an
hourly basis and are covered under a collective bargaining
agreement*
• Readers are generally assigned when enrollment for a
course reaches 30 students
• Beginning in summer 2014, course enrollment
minimums for reader eligibility will be set by the
departments
UC DAVIS SUMMER SESSIONS
Employee Titles
Readers
• Undergraduate Reader (2851)
• Hourly Rate = $12.82
• Graduate Reader (2850)
• Hourly Rate = $13.49
Generally, when enrollment reaches 30* students, a reader is
assigned using the following formula:
# of Enrolled Students (X) 2 (X) hourly Rate = Total compensation
per course**
UC DAVIS SUMMER SESSIONS
Course Procedures
UC DAVIS SUMMER SESSIONS
Course Cancellation Procedures
Minimum Enrollment
• As of summer 2014 course minimum enrollments are set
by the departments
• While course cancelations may occur at any time, the
cancelation date referenced in the letter of appointment is
typically AFTER the drop for non-payment date as some
classes experience significant reductions on this date
• SS 1: June 18th
• SS 2: July 28th
UC DAVIS SUMMER SESSIONS
Call for Instructional
Data Entry
UC DAVIS SUMMER SESSIONS
Call for Entries
General Overview:
• Mid-April: Call for entries into Summer Sessions’ Web
Based Business Application
• Mid-April through Early-June: Entry/compensation review &
approval, generation & issuance of appointment letters
• May-July: Appointment processing into PPS
UC DAVIS SUMMER SESSIONS
Call for Entries
Entry Process
• Input entries using Summer Sessions WBBA
• Must log-in as an administrative user via Summer Sessions website and enter
entry once employee and CRN is obtained
• Done at input, approver, or deans level
• Must be completed by department/dean’s office
• Review entries + propose compensation
• Done at deans level or by Summer Sessions staff
• Once nomination is proposed, appointment letter is generated and ready for
departmental approval
• Approval of compensation and appointment letter
• Must be done at department or deans level
• Letters are then electronically routed to employee for signature**