Office 365 Exchange Online Email Migration

Adri Sanchez-Magdall & Mikal Herman UW Bothell IT

What's Happening?

 Your UW Bothell email is moving to UW Exchange Online (Part of Office 365)

What's Happening?

 You will begin using your UW email instead of your UWB email  [email protected]

 uwb.edu email will forward to uw.edu for the next couple years

Timeline

 Two IT test groups have moved already  Early adopters moved mid - late November  Rest of campus will move early - mid December

What's going to be different?

 Your Email address – [email protected]

 Global Address Book - UW directory  The UWB Outlook Directory will be gone  The way you access email through the web.

 https://outlook.com/uw.edu

 Viewing public folders

Features that move with you when your email migrates?

 Email from your UWB inbox  Folders  Contacts  Calendar items  Tasks  The use of Outlook  Email signatures  Quick parts templates  Archived emails

What cannot migrate automatically but can easily be added again?

        Email folder rules Delegate access Calendar color coding RSS feeds Resource mailboxes Shared calendars Notes Email from other inboxes such as UW Deskmail and Gmail

Homework before Migration

  Make a note of the following resources you’d like to reconnect to after the migration:  Resource mailboxes  Shared calendars  Delegates  Rules  Notes  RSS Feeds  Calendar color coding  Remove “/” from any folder names Be sure to save this information somewhere you can easily find again!

Homework before Migration

 Update your UW directory listing in ESS  Makes you easier to find in the expansive UW directory  UWB IT has provided you instructions on our project site  Changing your NetID is possible AFTER your email migrates

On Migration Day

    Continue to login to your computer with your UWB credentials Visit: www.uwb.edu/office365 for migration day instructions.

Stop sending email from your UWB email account Once your account has been migrated, Outlook will tell you something is wrong. You could see this message on a PC :  This is normal. Just click “ok” and Outlook will automatically close.

On Migration Day

 Create a new Outlook profile for your UW email account on each PC computer you use (desktops, laptops) before reopening Outlook  Creating a new profile is different than adding an account. Be sure to create a new profile and not add an account.



When using a Mac, you will be "adding an account" as profiles do not exist for Mac.

On Migration Day

 After you’ve created your new profile (or account for Macs), you can open Outlook.  It will prompt you to login again.

 Use your FULL @uw.edu email address and password  You will see all your email from your UWB inbox and all new, incoming mail

On Migration Day

 Reconfigure Outlook with  shared calendars  resource mailboxes  delegates  color coding  folder rules  RSS feeds  Notes  Updating your email address in your email signatures

On Migration Day

 Configure UW email accounts on mobile devices (Phones, Tablets)  You may then delete your UWB accounts from mobile devices.

Questions?

 To find additional information, such as step-by-step instructions or a copy of this presentation, visit: http://www.uwb.edu/office365 

Click the golden button!