Transcript 2010-2011 FINANCE GOAL

Francis Howell
School District
2011-2016
Strategic Plan Update
June 18, 2015
Mission
Vision
•Preparing students today for
success tomorrow
•Every student will graduate
with college and career
readiness skills
2
Values
• Provide a consistent and comprehensive
education that fosters high levels of
academic achievement
• Operate a safe learning environment for
all students
• Recruit and retain a high quality staff
• Promote parent, community, student and
business involvement in support of the
school district
• Ensure fiscal responsibility
• Develop responsible citizens
• Operate as a professional learning
community
• Make appropriate use of technology
3
ACADEMICS
4
2014-2015 Achievement Goal
Earn 99.2% of MSIP 5 points and qualify to meet
Accredited with Distinction.
Goal Progress:
• Due to a change in APR calculation announced by
DESE in December 2014, this goal was adjusted to
95% of MSIP 5 points.
5
Achievement
Strategy
Progress
The District will hit the following targets on As of April 15, 2015, the district average
3.1 (curriculum use): Elementary - 6.0
was 6.3, with all elementary buildings being
average; All other levels - 5.0.
above 6.0.
50% of lessons (quarters 1-4) will include
all four research recommendations for
setting objectives and 25% of lessons
(quarters 2-4) will include objective plus
one QFIC (Quality, Fidelity, Intensity and
Consistency) instructional strategy from
the first component of the Instructional
Planning Framework, based on districtwide QFIC look-fors, measured by District
walkthroughs.
Quarter 3: 65 walkthroughs were
completed with a building administrator
and next steps/feedback were discussed
during the visit.
• 17% showed evidence of QFIC objective
plus one QFIC instructional strategy
• 26% showed evidence of QFIC objective
• 38% showed evidence of one QFIC
strategy (other than setting objectives)
Note: No quarter 4 walkthroughs were
completed due to Dr. Buckman’s leave.
6
Achievement
Strategy
Progress
78% of students in grades 3-8 will be at or
above grade level reading based on the
Gates.
77% of students in grades 3-8 are at or
above grade level reading based on the
Gates.
90% of students will report they set and
81.4% of students report they set and
monitor personal achievement goals based monitor personal achievement goals based
on student surveys in Spring 2015.
on student surveys in Spring 2015.
100% of schools will establish a systematic
process for implementing a pyramid of
interventions with data triggers and
research-based interventions.
100% of schools have identified a process.
Reading interventions at elementary level
have been evaluated by a District-wide
committee, and a recommendation for
research-based interventions will be
considered for a pilot in 2015-2016.
Middle schools have each identified a
leadership team to develop a systematic
response-to-intervention plan.
7
Achievement
Strategy
Progress
High schools will have 100% of eligible
students participate in ACT and
decrease building composite no more
than .5 points (measured in August
2015).
ACT scores will be reported in August 2015.
The number of students who report
they will take AP exam at the
beginning of semester 2 will increase
(baseline year compared to previous
year % actual tests taken).
The number of students who took an AP exam
increased to 874 in May 2015 (from 849 in May
2014).
Final AP data will be released in July 2015.
The number of unknown responses on
the 180-day follow up will decrease,
based on previous years’ YTD
unknowns at the end of quarter 2 and
3.
8
Achievement
Strategy
Progress
The number of students
who drop out will decrease
from 2013-2014.
YTD Drop-Out Summary
Aug - May
9-12 enrollment
% drops for year
2006-2007
138
6,163
2.24%
2007-2008
155
6,102
2.54%
2008-2009
116
5,891
1.97%
2009-2010
64
5,721
1.12%
2010-2011
61
5,620
1.09%
2011-2012
67
5,639
1.19%
2012-2013
46
5,469
0.84%
2013-2014
46
5,758
0.80%
2014-2015
34
5,462
0.62%
% drops reflects Year-To-Date on all years
9
Achievement
Strategy
Progress
Title I schools will meet 100% of SIP
checklist expectations.
SIP checklist expectations will be completed
in August 2015. Additional meetings have
been held with Title I principals. Educational
Support Counselors were added for
semester 2.
100% of students who hit identified ELA
and MA triggers at MS will have quarterly
intervention as determined by student
tracking.
100% of students who hit identified reading
targets have received Read 180 or System 44
interventions as determined by student
tracking. 100% of students hitting math
trigger were provided opportunity for math
intervention.
10
Achievement
Strategy
Progress
The super-subgroup will increase
achievement and decrease the gap in the
all population on quarterly assessments
when compared to the previous quarter.
While the super-subgroup has shown
growth from quarter to quarter, the gap
between the all population and the supersubgroup has not decreased.
By January 2016, the number of teachers
who report they use assessment data to
immediately change instruction will
increase by 3%.
In January 2015, the number of teachers
who report they use assessment data to
immediately change instruction was
measured at 89.5%, which will be used as a
baseline.
Science MPI will increase to 395 and
subgroup MPI will increase to 345.8.
Preliminary Science MPI has increased to
440.9 for all students and super subgroup
MPI has increased to 401.6.
Final data will be released by July 2015.
11
2014-2015 Attendance Goal
93.7% of students at 90% attendance
Goal Progress:
School Year
Through Semester 1
Through Semester 2
2009-2010
-
90.8%
2010-2011
-
92.4%
2011-2012
93.3%
93.0%
2012-2013
92.2%
92.8%
2013-2014
93.4%
93.1%
2014-2015
92.3%
93.2%
12
Attendance
Strategy
Progress
75% of buildings will decrease the
percentage of 10+ absences.
75% of buildings decreased the number of
students who are absent ten (10) or more
days.
100% of schools will include one of the
following in the attendance portion of
their school improvement plan: home
visits, attendance instruction, adult assets
(mentoring), goal setting.
100% of schools included one researchbased strategy per SIP checklist review.
100% of buildings not meeting
expectations will engage in a fidelity check
meeting.
70% of buildings met district expectations.
Additional follow-up scheduled with all
buildings not meeting expectations.
13
Proportional Attendance Rate
Percentage of Students at/above 90% Attendance
2014-2015 Behavior Goal
All schools will demonstrate a 3% decrease in ISS and a
5% decrease in OSS.
Goal Progress:
ISS and OSS Incidents – Year-to-Year Change
School Year
ISS
OSS
2010-2011 to 2011-2012
24.1% Decrease
6.9% Increase
2011-2012 to 2012-2013
20.9% Decrease
13.6% Decrease
2012-2013 to 2013-2014
9.7% Increase
9.3% Decrease
2013-2014 to 2014-2015
26.8% Decrease
32.1% Decrease
15
ISS and OSS Data
ISS and OSS Incidents - Percentage of Student Population
School Year
ISS
OSS
2010-2011
2,534 incidents, or 14.8%
1,180 incidents, or 6.9%
2011-2012
1,923 incidents, or 11.4%
1,099 incidents, or 6.5%
2012-2013
1,522 incidents, or 9.0%
949 incidents, or 5.6%
2013-2014
1,670 incidents, or 9.6%
1,037 incidents, or 5.9%
2014-2015
1,222 incidents, or 7.2%
704 incidents, or 4.1%
16
Behavior
Strategy
Progress
100% of schools will meet their behavior
smart goals.
91% of schools met their behavior smart
goals.
FHSD will perform at or below state
average on the drug and alcohol
components of the Missouri Student
Survey.
For 2014, FHSD performed below state
average in all categories.
The number of students who respond
negatively to the student survey question
regarding bullying will decrease by 3%
(elementary and high school). Middle
school will collect baseline data.
The number of students who respond
negatively to the student survey question
regarding bullying decreased by 1.02% in
elementary and decreased by 7.84% in high
school. Middle school baseline data was
collected (35.5% answered positively).
17
Behavior
Strategy
Progress
Each school will decrease the number of
students who have discipline infractions
(average of last two years) by 5% (top 3).
83.3% of schools decreased the number of
students with a discipline infraction in the
top 3 by 5%.
100% of secondary schools will establish a
SMART goal in the area of student
attachment.
100% of secondary schools set a SMART
goal, and 1 of 3 met these goals. Middle
schools averaged 45% participation for this
baseline year.
18
2014-2015 Climate Goal
100% of schools will be at 80% or showing improvement on all 5 questions of
the certified staff survey.
100% of schools will be at 25% parent participation rate for district parent
questions and have 4 of 5 questions with 90% or above strongly agree/agree
or demonstrating improvement on questions below 90%.
Goal Progress:
• 91.3% of schools were at or above 80% or showed improvement on all five
questions of the certified staff survey.
• 73.9% of schools were at or above 25% participation for the parent survey
and 95.7% were at or above 90% strongly agree/agree on 4 of 5 questions
or showed improvement on the questions below 90% for the parent survey.
19
District Staff Climate Survey
Spring 2014 to Spring 2015
Spring
2014
Spring
2015
Difference
Question 1: I take pride in working at my
school.
96.29%
98.04%
1.75%
Question 2: Our staff holds high expectations
for student learning.
96.14%
97.52%
1.38%
Question 3: There are open channels of
communication in our school.
81.81%
88.48%
6.67%
Question 4: There are opportunities for
shared decision making in our school.
83.74%
90.51%
6.77%
Question 5: Our school has clear direction on
how to improve student learning.
88.63%
91.14%
2.50%
Question
20
Climate
Strategy
Progress
100% of schools will implement an action
100% of schools have implemented an
plan based on a SMART staff climate goal
action plan based on a SMART staff climate
included in each school improvement plan. goal.
100% of schools will implement an action
plan based on a SMART parent climate
goal included in each school improvement
plan.
100% of schools have a SMART parent
climate goal and/or action plan included in
each school improvement plan.
100% of schools will implement an action
plan based on a SMART student climate
goal included in each school improvement
plan.
90% of schools have a SMART student
climate goal and/or action plan included in
each school improvement plan. Feedback
has been provided to schools not meeting
expectations.
21
January - June 2015 Priority Work
Draft CSIP strategies for
2015-2016
• Completed
Identify budget reductions
• Completed
Provide SIP training
• Completed
Complete Site Visit 2
• Completed
22
July - December 2015 Priority Work
Synthesize and analyze all 2014-2015 data
and adjust CSIP strategies
• August 2015
Review and adjust plans based on MSIP 5
adjustments from DESE
• August 2015 and ongoing
Evaluate preparation for state testing
including technology and test content
• August 2015
Review SIPs, complete Site Visit 1, and
provide feedback to all schools
• September 2015
Provide tiered support to schools based on
school accountability measures
• Ongoing throughout 2015-2016
school year
23
FINANCE
24
2014-2015 Finance Goal
Using input from stakeholders, the Finance
and Operations Committee will develop
strategies to help ensure a fund balance of
15% through the end of FY17 to meet cash
flow requirements and provide for student
learning needs consistent with the District’s
strategic plan.
Goal Progress:
• FY15 ending fund balance projected to be 17.7%
• FY16 ending fund balance projected to be 9.9%
25
Finance
Strategy
Progress
Seek input from stakeholders
Conducted a series of meetings with
Finance & Operations Committee to review
revenue and expenditure trends and
develop recommendation for BOE.
Completed community survey of
stakeholders and evaluated results.
Maintain 15% fund balance through the
end of FY17
Completed FY15 Forecast and developed
Preliminary FY16 budget.
Incorporated $8 million in personnel and
non-personnel reductions for FY16.
Assure adequate resources are available
for programs as measured through
feedback from principals during budget
review process
Completed budget meetings with principals
and addressed areas of concern.
Allocated funds to address those concerns,
as resources allowed.
26
Finance
Strategy
Progress
Review Key Performance Indicators (KPI)
benchmarking data from FY12 and FY13
Trained Managers and Directors on how to
access longitudinal data.
Incorporated discussion of benchmark
results in weekly staff meetings.
Added additional Key Performance
Indicators data as new survey is finalized.
Purchased and implemented more versatile
benchmarking tool.
Made determination mid-year to transition
to use of Forecast5 benchmarking tool.
28
January - June 2015 Priority Work
Develop FY16 budget by
June 30, 2015
• Conducted Budget Workshop - May 14, 2015
• Adopted Preliminary Budget – June 18, 2015
Prepare to place operating
levy on the ballot in 2015
• Completed community survey
• Conducted financial planning work sessions
with BOE
• Recommended approval of August 2015 ballot
initiative
Improve efficiency of District
financial software
• Completed transition to new operating system
• Transitioned additional users to electronic
time collection system
28
July - December 2015 Priority Work
Transition to
new fiscal year
• Complete all end-of-year processes
• Upload FY16 budget into financial software and
provide buildings with updated budget reports
Initiate FY15
External Audit
• Compile necessary data for on-site visits
• Prepare final report for presentation to BOE in
December 2015
Continue development of
benchmark data using
Forecast5
Prepare for ballot
initiative
• Train individuals on use of reports
• Analyze results to improve practices and
procedures
• Develop educational materials
• Present information to community members
and staff
29
HUMAN RESOURCES
30
2014-2015 Human Resource Goal
90% of building principals will respond “agree” or
“strongly agree” on a January 2015 survey and a June
2015 survey that the HR department provides an ample
supply of high-quality candidates.
Goal Progress:
June Survey Results
“Agree” or “Strongly Agree”
Responses
Administrator Positions
100%
Teacher Positions
100%
Paraprofessional Positions
89%
Administrative Assistant (Secretarial) Positions
84%
31
Human Resources
Strategy
Progress
Compile data and determine preliminary
staffing plan by December 18, 2014 that
aligns to finance, enrollment and academic
goals.
Compiled data based on the District’s
financial needs, the work done by the
Finance and Operations strategic
committee, and direction from the BOE.
Determined needs for 2015-2016 was a
staffing reduction of $4.2M.
Presented staffing plan to the BOE on
December 18, 2014 and approved by BOE
on January 22, 2015.
Reduce number of teacher no-fills to less
than an average of 2.2 per day Districtwide.
Reduced average number of teacher no-fills
per day to 2.37 as of April 30, 2015 from
2.97 at the end of semester 1.
Implemented several strategies to address
teacher no-fills, which have improved data.
32
Human Resources
Strategy
Progress
Beginning September 1, 2014, 40% of
principal, teacher, paraprofessional and
secretarial candidates interviewed will be
ranked as “Strongly Recommended” by
administrators; “Strongly Recommended”
means the candidate could be hired if
additional positions were available.
Developed a plan to collect survey results
by June 2015.
33
January - June 2015 Priority Work
Finalize teacher
evaluation process
• Reviewed 2014-2015 data and feedback
• Discussed any needed changes with site
administrators and FHEA throughout Spring 2015
Complete building
staffing
and hiring
• Presented staffing plan for approval at January 22 BOE
meeting
• Implemented approved plan
• Placed all employees awaiting assignment
• Completed hiring process for new 2015-2016 staff (in
progress)
34
July - December 2015 Priority Work
Finalize teacher evaluation
plan for 2016-2017
• Convene work group Fall 2015
Develop calendar for 20172018
• Develop draft calendar
• Review with community and staff
• Make recommendation in late Fall 2015
Negotiate with employee
groups
• Plan negotiations - current agreement
ends June 2015
• Determine negotiation starting date
Develop 2016-2017 staffing
plan
• Present to BOE in December 2015
35
COMMUNITY RELATIONS
36
2014-2015 Community Relations Goal
By June 30, 2015, develop a plan to seek input and
feedback from the various community stakeholders
regarding information needed for the development of
the 2017-2022 District strategic plan.
Goal Progress:
• Completed plan and reviewed by committee
on May 6, 2015
37
Community Relations
Strategy
Review sample strategic plans from
other districts and identify 3 districts
as resources for planning by
December 2014.
Progress
Reviewed sample strategic plans from
Kirkwood, Rockwood, Millard, North Kansas
City and Parkway.
By February 1, 2015, meet virtually
with the 3 identified districts to
understand the community input
process and tools.
Identified and scheduled Kirkwood, North
Kansas and Parkway to meet with the
committee at January 7, 2015 meeting.
Develop a written community input
timeline and plan by May 15, 2015.
Defined plan template and conducted
research for plan elements.
Developed plan and shared with committee
on May 6, 2015.
38
January - June 2015 Priority Work
Draft Strategic Plan Survey
questions for each area
• Work moved to Fall 2015
Develop timeline for 2015-2016
school year for community
input opportunities
• Completed
Hold final centennial event,
time capsule dedication
• Completed
Revise Parent Involvement
Director position and hire
position
• Completed
39
July - December 2015 Priority Work
Identify and implement strategies to
inform the community of District
initiatives and progress
Develop communication materials for tax
levy
Provide opportunities for community
input on district happenings
• August – December 2015
• July – August 2015
• September-November
2015
Develop ways to increase community
engagement based on Patron Insight
Survey results
40
GOVERNANCE
41
2014-2015 Governance Goal
Policy Strategic Committee
By June 30, 2015, policy/regulation sections 1000
(General Administration) will be reviewed and
approved by the Board of Education and all
recommended updates to policy will be completed.
Goal Progress:
• Completed Section 1000
• Addressed all updates from Missouri
Consultants for Education (policy service)
42
Governance
Strategy
Create a timeline for review and approval
by September 15, 2015.
Progress
Completed timeline for review and
approval.
Review and/or revise 100% of MCE updates Completed 100% of MCE updates received
by June 30, 2015.
to date.
43
January - June 2015 Priority Work
Begin review of policy section 2000
Update policies with recommendations
from MCE following legislative session
• By June 2015 –
approximately 25%
complete
• By June 2015
44
July - December 2015 Priority Work
Complete review of section 2000 and begin review
of 0000 and 7000
• August December 2015
Review and apply July MCE updates
• September 2015
45
TECHNOLOGY
46
2014-2015 Technology Goal
(not a BOE Strategic Committee)
By June 30, 2015, determine the long-range plan for a 1:1
initiative for Francis Howell students.
Goal Progress:
• Plan completed and reviewed by committee on
May 13, 2015
47
Technology
Strategy
Progress
Conduct a literature review of 1:1
Reviewed six 1:1 articles from various sources
initiatives with districts comparable to that included Tech Trends, ProjectRed, Tech and
FHSD by October 2014.
Learning, and The Journal.
Big Ideas:
• Focus on the learning not the device
• Provide professional development
• Proceed slowly (not all students at one time)
• Consider additional technical support
• Educate parents on the “Why”
• Implement a Learning Management System
• Recognize 1:1 takes time to do correctly and is
not easy
• Ensure adequate network infrastructure
• Determine long-term funding
48
Technology
Strategy
Progress
Confer with other District CIOs with
Held meeting on December 2, 2014 where
experience with 1:1 to provide lessons Pattonville, Wentzville, Lee’s Summit, Clear Creek
learned to committee by December
and Reeds Spring school district CIOs spoke.
2014.
Utilize the ISTE 1:1 Network PLC for
implementation strategies and
guidelines throughout the 2014-2015
school year.
Accessed the ISTE 1:1 Network for resources such
as: “Guide to Planning a successful 1:1
Technology Initiative”, 2011 Summary of Current
1:1 Research, Google Ed Community on 1:1.
Create communication tools for all
stakeholders regarding initiative by
December 2014.
Adjusted date to be completed June 2015. FHSD
will model after Chesterfield County Schools.
https://sites.google.com/a/ccpsnet.net/anytimeanywhere-learning
49
January - June 2015 Priority Work
Implement new cafeteria
Point Of Sale system
Implement online enrollment system
• On track - 2015-2016 school
year
• Implementation in progress to
be used for 2015-2016
Finalize data security and privacy
internal audit
• Completed
Perform network infrastructure upgrades
• Completed
Finalize Finance and HR System redundancy
• Completed
Explore Digital Learning Platform
• Completed – BOE approval
August 2015
50
July - December 2015 Priority Work
Upgrade VoIP phone system
Complete wireless in all elementary classrooms
Upgrade district servers
• July 2015
• July-December 2015
• July-August 2015
Limited implementation of digital learning platform
• July-December 2015
Investigate transitioning from Microsoft to Google
for students and teaching staff
• September-November
2015
Pilot team approach vs building assignments for
district technicians
• September-November
2015
51
FACILITIES
52
2014-2015 Facilities Goal
(not a BOE Strategic Committee)
90% of principals will respond “agree” or “strongly
agree” on a Fall 2014 survey question that the buildings
and grounds adequately met the learning needs of the
students.
Goal Progress:
• 100% of principals responded “agree” or “strongly
agree”
53
Facilities
Strategy
Progress
Be proactive in informing all schools, Made presentation to Finance and Operations
PTOs, and community members on
Committee.
the process of developing the list of
Posted updated completed projects list to
capital projects to be completed.
District website.
Met with building administrators to discuss
projects.
Survey building administrative teams Completed survey.
and facility support staff members
Met individually with each site administrator in
on building conditions by October
September and October 2014.
2014.
Review capital needs District-wide
and complete Facilities Committee
report by May 2015.
Completed committee work in January 2015.
Prioritize needs for large scope
capital improvements by May 2015.
Completed committee work in January 2015.
54
Facilities
Strategy
Progress
Review projected enrollments at
each building to determine
potential facilities impact due to
increases/decreases in enrollment.
Determined boundary adjustments needed for
2015-2016 school year at Fairmount and
Henderson.
Reviewed building utilization at each site.
Complete review of safety and
Reviewed safety procedures and updated SEOP
security procedures and equipment manual.
with administration by March 2015. Prepared School Safety Task Force update.
Provided monthly safety reminders for principals.
Provided update to BOE in June 2015.
Reviewed each building’s safety committee
minutes and concerns (ongoing).
Met monthly with all SROs (ongoing).
Conducted monthly meetings with District safety
committee (ongoing).
55
Local 1 Climate Survey Data
% Strongly
Agree/Agree
October 2014
% Strongly
Agree/Agree
March 2015
I feel good about my working conditions
94%
93%
I feel my job is personally rewarding
94%
90%
82%
71%
84%
78%
I feel I am recognized when I do a good job
92%
84%
I feel that employees outside of my job
classification treat me with respect
92%
88%
Question
I feel that the rules are enforced fairly and
consistently
I feel that there are open channels of
communication between our departments and
the schools
56
January - June 2015 Priority Work
Review overall safety and security of all facilities
by March 2015
• Completed
Finalize Facilities Committee recommendations
for capital projects
• Completed
Replace 8th grade hallway lockers at Bryan M.S.
• In Progress
Prepare bid documents and design of HVAC renovation
at Hollenbeck M.S. for Summer 2015
• Bid awarded; work to
begin this summer
Prepare bid documents and design of electrical upgrades
at Becky David, Fairmount, Castlio, Hollenbeck, and
Barnwell for Summer 2015
• Bid awarded; work to
begin this summer
Prepare bid work and design of baseball and band field
renovations phase 1 at FHN for Summer 2015
• Bid awarded; work to
begin this summer
57
July - December 2015 Priority Work
Facilities
Convene District Strategic Planning Facilities
Committee and develop a revised, prioritized list of
significant capital projects and ongoing capital
improvements
Evaluate District capacity to determine desirable
usage of each facility and to make necessary
boundary adjustments
• Hold committee meetings beginning in
September 2015
• Convene capacity review group
beginning in October 2015
Complete summer capital projects, including Phase I
field renovations at FHN, electrical upgrades districtwide and Hollenbeck HVAC renovation
• Completion by October 2015
Work with principals to develop action plans to
address goal of buildings meeting learning needs of
students
• Schedule meetings for Fall 2015
Hire and transition to new Director of Operations
and Facilities
• In progress
58
July - December 2015 Priority Work
Safety
Transition safety responsibilities to new
Project/Safety Manager
• In progress
Review District safety and security procedures and
update SEOP Manual as necessary
• In progress
Comply with SB75 Active Shooter Drill requirements
Review and implement recommendations of
School Safety Task Force
• Schedule of drills being
developed
• Ongoing throughout
2015-2016 school year
59
NEXT STEPS
60
Next Steps: July 2015 – January 2016
Meet with district strategic plan steering
committee to review 2014-2015 progress
Write 2015-2016 strategic goals
Approve 2015-2016 goals
Monitor plan progress and make adjustments
Report progress to BOE
• September 2015
• September – October
2015
• October 2016
• 2015-2016
• January 2016
61
FUTURE CHALLENGES
62
Looking Ahead
Teaching and Learning





Early learning for all
Changes to state standards and assessment
College and career readiness
Student access to technology
Budget restrictions
Staffing
 Challenges associated with reduced staffing
Finance
 Balancing revenue, expenditures and need to maintain quality
schools (programs, learning supports, staff)
Community Relations
 Communication system to keep community informed
Strategic Planning 2016-2022
 Timeline and Process
63