Transcript Lesson 1: PowerPoint Basics

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PowerPoint 2007©: The Power
of Presentations
How can Microsoft PowerPoint 2007
help you share information?
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Lesson 1: PowerPoint Basics
PowerPoint
presentations
help you to
share
information
by displaying
your message
visually.
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Lesson 1: PowerPoint Basics
View This Presentation to Answer
the Following Questions:
• How do I identify parts of the PowerPoint
screen?
• How do I work with the Ribbon, tabs, and
groups?
• How do I open and view a presentation?
• How do I insert and edit text on slides?
• How do I start and run a slide show?
• How do I print a presentation and handouts?
• What vocabulary words should I review?
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Lesson 1: PowerPoint Basics
As you plan your PowerPoint presentation,
ask yourself the following questions:
• Who is my
audience?
• How can I make
my presentation
interesting to my
audience?
• What will keep
their attention?
• What do they
already know, and
what do they need
to know?
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Lesson 1: PowerPoint Basics
The PowerPoint screen contains
Title bar
Quick Access
Toolbar
Start button
and status bar
Slide pane
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Lesson 1: PowerPoint Basics
The Ribbon is a panel that organizes
commands into tabs and groups.
Tabs
Groups
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Lesson 1: PowerPoint Basics
Each tab contains several related groups, and
groups contain closely related buttons.
Text commands are grouped under the Home tab.
Commands that affect the
appearance of text are
contained in the Font group.
Each group is organized
according to the functions
of the commands.
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Lesson 1: PowerPoint Basics
PowerPoint automatically opens presentations in Normal
View, which divides the screen into two sections.
The
Slides
and
Outline
tabs are
on the
left.
Outline tab
Slides tab
Slide pane is on the right
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Lesson 1: PowerPoint Basics
Instead of storing all of your presentations in one
place, you can store them in specific folders.
Organize your
presentations
by grouping
related
presentations
together in a
folder.
To create a new folder,
click the Office Button and
choose Save As to open
the Save As dialog box.
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Lesson 1: PowerPoint Basics
The Slides and Outline tabs show you
different ways to view your presentation.
The Slides tab shows you a
miniature version of each
slide in your presentation.
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Lesson 1: PowerPoint Basics
In the
Outline
tab, click
the slide
icon next to
each slide
to move
among
slides.
The Outline tab displays the content of your presentation in outline
form. You can use both panes to move around in your presentation.
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Lesson 1: PowerPoint Basics
Use the Slides tab to organize the slides in your presentation.
You can cut a slide
from one location
and paste it into
another location.
You can also drag a slide from one position and drop it in another.
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Lesson 1: PowerPoint Basics
Slide Sorter View
shows you small
images of all the
slides in your
presentation in
the slides pane.
You can use Slide Sorter View to add more slides
or change the order of slides in a presentation.
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Lesson 1: PowerPoint Basics
To move
from slide
to slide,
use the
scroll bar
on the
right
edge of
the
screen.
The Next Slide and Previous Slide buttons also help you move among slides.
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Lesson 1: PowerPoint Basics
Academic Skills Check
Why is it important to know
your audience when planning
a presentation?
Answers may include:
It is important to know your
audience when planning a
presentation because you want to
present them with information that
is interesting to them.
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Lesson 1: PowerPoint Basics
TechCheck
How can you view a miniature of
each slide in a presentation?
Answer:
Use the Slide tab to view a miniature
version of each slide in a presentation.
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Lesson 1: PowerPoint Basics
TechCheck
Which view can you use to change
the order of slides in a presentation?
Answer:
Use the Slide Sorter View to change
the order of slides in a presentation.
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Lesson 1: PowerPoint Basics
Presentations usually begin with a title slide.
The title slide displays the title and subtitle.
Title of slide
When you create a new title slide, it
contains a preset text box called a
placeholder for the title and subtitle.
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Lesson 1: PowerPoint Basics
When you
create a
new
content
slide, it
contains
text boxes
for the
title and
text.
Placeholder
Each text box contains placeholders to let you know where to add content.
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Lesson 1: PowerPoint Basics
The Mini toolbar contains many common commands
available in different groups on the Home tab.
When a
word is
selected
in a
slide, the
Mini
toolbar
appears.
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Lesson 1: PowerPoint Basics
You can set up a
slide show to run
automatically, or
you can manually
move from slide to
slide.
To run a slide show manually, use the Set Up Show dialog box.
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Lesson 1: PowerPoint Basics
You can choose to show only selected
slides instead of an entire presentation.
Use the Set Up Show
dialog box to identify
the slide numbers you
want to include in your
presentation.
Use Set Up Show to
hide specific slides in a
presentation or to loop
your presentation from
the last slide back to
the first.
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Lesson 1: PowerPoint Basics
You can print
any number of
slides—from a
single slide to
the entire
presentation.
Select the slides you want to print in
the Print dialog box.
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Lesson 1: PowerPoint Basics
Instead of
printing
slides, you
can print
handouts,
which have
one or more
slides on
each page
and space to
take notes.
Handouts allow your audience to follow your presentation,
and they provide a record of the items discussed.
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Lesson 1: PowerPoint Basics
TechCheck
How do you add text to a slide?
Answer:
Add text to a slide by clicking in one
of the placeholder text boxes and
keying text.
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Lesson 1: PowerPoint Basics
TechCheck
How do you run a slide show
manually?
Answer:
To run a slide show manually, use
the Set Up Show dialog box.
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Lesson 1: PowerPoint Basics
TechCheck
How do you print handouts to a
presentation?
Answer:
To print handouts for a presentation,
use the Print dialog box.
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Lesson 1: PowerPoint Basics
Academic Skills Check
Why are handouts useful in a
presentation?
Answer:
Handouts are useful in a
presentation because they allow the
audience to follow the presentation,
and they provide a record of the
items discussed.
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Lesson 1: PowerPoint Basics
Vocabulary Review
presentation
A PowerPoint file. A presentation
can contain text, pictures, charts,
links to other pages, and other
objects.
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Lesson 1: PowerPoint Basics
Vocabulary Review
title bar
The bar at the top of the screen
that displays the name of the
current window.
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Lesson 1: PowerPoint Basics
Vocabulary Review
Quick Access Toolbar
A toolbar that allows users to
quickly find common commands.
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Lesson 1: PowerPoint Basics
Vocabulary Review
status bar
The bar at the bottom of the screen
that displays information such as
the current page or slide
number and the total number of
pages or slides in the document.
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Lesson 1: PowerPoint Basics
Vocabulary Review
ScreenTip
A description that appears when
you point to a button.
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Lesson 1: PowerPoint Basics
Vocabulary Review
Ribbon
A panel in Microsoft Office that
organizes buttons into commands.
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Lesson 1: PowerPoint Basics
Vocabulary Review
folder
An item that helps the user
organize files.
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Lesson 1: PowerPoint Basics
Vocabulary Review
placeholder
Preset text boxes.