Transcript Project Execution and Close-out
Project Management for Public Health Professionals
February 2011 David Sabapathy , MD, MBA, PEng Department of Community Health Sciences 3 rd floor TRW building Faculty of Medicine University of Calgary Calgary, Alberta Canada T2N 4Z6 [email protected]
Section 4 Project Execution and Close-Out
Learning Objective Acquire
practical skills
to develop a
Project Management Plan
to
effectively and efficiently
achieve a health objective
Initiation
Definition
Planning
Execution
Close-Out
Course Map Initiation Definition Planning Execution Close-out
1. Idea 2. Authority
3. Project Charter 4. Design
5. Schedule 6. Resource Plan
Project Management Plan Initiation
Definition
Planning
Execution
Close-Out 7. Project Outcomes 8. Evaluatio n
Project Execution and Close-out Outside the scope of this course Good references provided at the end of this section If you’ve gotten this far you’re headed for success Execution Implementation, monitoring and control of the project plan Close-out Evaluation of project challenges and successes
Initiation
Definition
Planning
Execution
Close-Out
Specific Learning Objectives 1.
Understand the project life cycle stages of Project Execution and Close-out
Initiation
Definition
Planning
Execution
Close-Out
Topics Project Life Cycle: Stages 4,5 – Project Execution and Close-out Execution principles Evaluation framework
Initiation
Definition
Planning
Execution
Close-Out
Learning Method
In-Class Case Study Initiation
Definition
Planning
Execution
Close-Out Activity Modules x 3 Project Management Plan
Execution
Initiation
Definition
Planning
Execution
Close-Out
Project Execution Time to put the Project Management Plan into action!
Role of Project Manager:
Communicate with Stakeholders
Outcomes Measure Progress Time Resources Corrective Action Assess Risk
Initiation
Definition
Planning
Execution
Close-Out
Organizational Risk vs. Project Risk What if it doesn’t work?
Project management = Risk management Two types of risk Organizational risk - The world outside the project Project risk - Everything we have been trying to manage Can have a successful project that fails!
Initiation
Definition
Planning
Execution
Close-Out
Project Management = Risk Management Project Management is actually a process of
Risk Management
with respect to the
Triple Constraint Initiation
Definition
Planning
Execution
Close-Out
Five Rules for a Successful Project
Stakeholder agreement on goals of project Management support Effective communication among stakeholders Plan with clear schedule and responsibilities Initiation
Definition
Planning
Execution
Close-Out Controlled scope
A Project is Deemed Successful If… Outcomes Achieved Accepted by Stakeholders (Expectations) On Time Within Resources
Initiation
Definition
Planning
Execution
Close-Out
Close-out
Initiation
Definition
Planning
Execution
Close-Out
Evaluation Why? Many reasons to review the project Confidence in project management approach Celebrate successes Learn from challenges Closure and sense of completion Document for auditing and future reference Team building – – Project team Stakeholder …
Initiation
Definition
Planning
Execution
Close-Out
Evaluation Project evaluation has four steps Acceptance of Deliverables Assessment of Project Management Evaluation of Original Concept Review of Stakeholder Relationships
Initiation
Definition
Planning
Execution
Close-Out
End of Section 4 Project Execution and Close-out
Triple Constraint
Scope Resources Time Team
News from Project Sponsor Announcement for each project team Describe in your presentation how you will compensate
Learning Objective Acquire
practical skills
to develop a
Project Management Plan
to
effectively and efficiently
achieve a health objective
Key Lessons – Intro to Project Management
1. Innovation
is important in Public Health
2.
Innovation starts with an
Idea 3. Project Management achieves that Idea
A project is a
time-limited
method to complete a series of activities leading to a
specific outcome
given a
fixed timescale and resources Two unique characteristics
of projects:
1. Defined start and end
(i.e. temporary, one-time)
2.
Creates a
unique product or service
Key Lessons – Intro to Project Management The Project Life Cycle is a
process for managing projects from Idea to Outcome
The Project Management Plan is a
final product
of the Initiation, Definition and Planning stages and is
used as a roadmap for Project Execution
Key Lessons – Project Definition The project charter serves
two purposes: 1. Organizes our thoughts
(e.g. project overview)
2. Formal approval from Sponsor
to begin In the Project Charter
don’t over-commit
to project deliverables. Project Deliverables will be
defined later during the Project Design.
Projects must
protect against ‘Scope Creep’.
All scope changes must be
carefully evaluated and approved by all Project Stakeholders
in accordance with the
Triple Constraint.
Key Lessons – Project Definition One of the most common reasons for Public Health projects to fail is poor attention to the
Project Design
The Preliminary Design produces a
list of the Project Deliverables
If the project’s time and resources
cannot be reasonably apportioned
across the WBS,
repeat the Preliminary Design
and develop a
new list of Project Deliverables
Key Lessons – Project Planning Work Packages are the only tasks in the project that will be completed (not summary tasks).
Only sequence Work Packages
and
do not let Resource Constraints
affect sequencing.
Work Packages are the only tasks in the project that will be completed (not summary tasks).
Only sequence Work Packages
and
do not let Resource Constraints
affect sequencing.
Two elements are required to create a Gantt Chart:
Work Package Sequence & Work Package Duration
Key Lessons – Project Planning The Critical Path is the
sequence of tasks that must be completed on schedule
if the project is to be on schedule.
Any delay in a task along the Critical Path
will result in a project delay.
Attention must always be paid
to the Critical Path.
A Human Resource Plan is a
useful communication tool
that identifies
when people are scheduled
to work on a project task.
Project estimation (scope, time, resources)
improves as the project life cycle unfolds
.
Improved estimation
requires additional cost.
Key Lessons – Evaluation & Close-Out Project Management is actually a process of
Risk Management
with respect to the
Triple Constraint
Thank You
End of Course
David Sabapathy , MD, MBA, PEng Department of Community Health Sciences 3 rd floor TRW building Faculty of Medicine University of Calgary Calgary, Alberta Canada T2N 4Z6 [email protected]
References 1.
Campbell, C.A. “The One-Page Project Manager: Communicate and Manage Any Project with a Single Sheet of Paper”, John Wiley & Sons, Inc., 2007.
2.
Dwyer, J., Stanton, P., Thiessen, V. “Project Management in Health and Community Services: Getting good ideas to work”, Routledge, 2004.
3.
Kyle, M. “Making it Happen: A Non-Technical Guide to Project Management”, John Wiley & Sons Canada, Ltd., 1998.
4.
Schwalbe, K. “Introduction to Project Management”, Thomson - Course Technology, 2006.
5.
Verzuh, E. “The Fast Forward MBA in Project Management”, 3rd Edition, John Wiley & Sons, Inc., 2008.
6.
“Project Management Breakthroughs”, Learning Guide, Priority Management International, 2003.
Project Management for Public Health Professionals
February 2011 David Sabapathy , MD, MBA, PEng Department of Community Health Sciences 3 rd floor TRW building Faculty of Medicine University of Calgary Calgary, Alberta Canada T2N 4Z6 [email protected]