Transcript Understanding Major and Annual Review
Understanding Major & Annual Review
September 2014
Donna Crighton, Cheryl Strong & Nikki Sowerby Research Section, QMD, Academic Registry
Session Objectives
By the end of this session, you will: • Have an overview of the Major/Annual Review processes • Know what sources of guidance are available for the Major/Annual Review processes and where to find them
Useful Contacts
•
Faculty/Department
– – Departmental Research Degree Coordinators (DRDC’s) Chair, Faculty Research Degree Committee (FRDC) •
Central
– Research Section, Academic Registry • • • • • Donna Crighton, Faculty Advisor (Research) Ext. 3288 Cheryl Strong, Faculty Advisor (Research) Ext. 3050
Academic Regulations
• Research Students are governed by the
Regulations for Higher Degrees by Research , Regulations for Professional Doctorates or Regulations for the Integrated Doctorate Programme
• Available at:
http://www.port.ac.uk/researchdegrees
Postgraduate Research Handbooks
• Initial point of reference for all Research Students and Supervisors (updated annually) • Guidance on the key processes and other circumstances that may arise • Available at:
www.port.ac.uk/researchdegrees
Reviewing Process
•
UK Quality Code for Higher Education (Part B – Assuring and Enhancing Academic Quality)
–
Chapter B11: Research Degrees
(The Quality Assurance Agency for Higher Education (QAA), June 2012)
http://www.qaa.ac.uk/
•
Indicator 13
– “Higher education providers put in place clearly defined mechanisms for monitoring and supporting research student progress, including formal and explicit reviews of progress at different stages. Research students, supervisors and other relevant staff are made aware of progress monitoring mechanisms, including the importance of keeping appropriate records of the outcomes of meetings and related activities .
”
Major Review Process
• “The purpose of the assessment procedure is to assess whether the student has the capability to complete satisfactorily, within the prescribed time limits, a PhD or MD thesis.” (Regulations for Higher Degrees by Research, 2013, Major Review, Section 6, 1.2.1)
Major Review
Full-Time PhD/MD – End of Year 1 Part-Time PhD/MD & Integrated Doc – End of Year 2 MPhil students may submit to upgrade (within these timescales)
Major Review
Major Review Submission Dates
February intake = 31 st January October intake = 30 th September Exceptional June intake = 31 st May
Major Review
Further information on the Major Review process is available in the University Postgraduate Research Student Handbook
Flowchart of the Major Review Process
Academic Registry send reminder to PGR Student and First Supervisor for Major Review to be submitted by ~DATE~ PGR Student completes Major Review document First Supervisor completes UPR10 & e-mails to Chair, FRD Committee for Faculty Assessor to be appointed
Flowchart of the Major Review Process (cont’d 2)
PGR Student submits document to Academic Registry [email protected]
UPR10 sent to Academic Registry by Chair, FRD Committee [email protected]
Report & UPR10 sent to Assessment Panel (FS & Two Assessors) by Academic Registry
Flowchart of the Major Review Process (cont’d 3)
First Supervisor arranges Major Review Meeting All Panel Members and PGR Student in attendance at the Major Review Meeting
Flowchart of the Major Review Process (cont’d 4)
Decisions at Major Review meeting Confirm Registration (PhD or MD) – upgrade to PhD if MPhil Student Application Insufficient: Final Review meeting required (see cont’d 5) Assessment Panel’s recommendation sent to Academic Registry who confirm decision in writing
Flowchart of the Major Review Process (cont’d 5)
Application Insufficient: Final Review meeting required Work required and submission date notified to PGR Student by Academic Registry After submission documents are sent to the panel, First Supervisor organises Final Review meeting date, time & venue
Flowchart of the Major Review Process (cont’d 6)
Final Review meeting decisions (confirmed in writing) Confirm Registration (PhD or MD) Upgrade MPhil to PhD Further Supporting Evidence is necessary Change PhD to MPhil Continue with MPhil registration Discontinue registration
Annual Review Process
• “ The purpose of the assessment procedure is to assess whether the student is actively engaged in the research programme and making satisfactory progress.” (Regulations for Higher Degrees by Research, 2013, Annual Review, Section 7, 1.2.1)
Annual Review
Unless, a Major Review is due Unless, the PGRS has interrupted their studies All PGRS for each year of registration
Annual Review
Unless, the PGRS has submitted for examination
Annual Review Submission Dates
February intake = 31 st January October intake = 30 th September Exceptional June intake = 31 st May
Annual Review
Further information on the Annual Review process is available in the University Postgraduate Research Student Handbook
Flowchart of the Annual Review Process
Academic Registry send reminder to PGR Student and First Supervisor for Annual Review to be submitted by ~DATE~ Academic Registry request list of Reviewers from FRDC’s PGR Student completes UPR8A and gathers additional evidence as required First Supervisor completes UPR8B FRDC’s supply list of Reviewers prior to deadline
Flowchart of the Annual Review Process
PGR Student submits documents to Academic Registry [email protected]
UPR8B sent to Academic Registry by First Supervisor [email protected]
UPR8A, UPR8B & required evidence sent to Review Panel by Academic Registry
Flowchart of the Annual Review Process
Annual Review Meeting arranged All Panel Members and PGRS in attendance at the Annual Review Meeting
Flowchart of the Annual Review Process
Decisions at Annual Review meeting Confirm Registration Confirm Registration, with recommendations Application Insufficient: Final Review meeting required Review Panel’s recommendation sent to Academic Registry who confirm decision in writing
Flowchart of the Annual Review Process
Application Insufficient: Final Review meeting required Work required and submission date notified to PGR Student by Academic Registry After submission documents are sent to the panel, First Supervisor organises Final Review meeting date, time & venue
Flowchart of the Annual Review Process
Final Review meeting decisions (confirmed in writing) Confirm Registration Further Supporting Evidence is necessary Change PhD to MPhil Discontinue registration