Transcript Advice on Academic Promotion Process Levels D and E

Advice on Academic Promotion Process
Levels D and E
This presentation is available at
http://www.hr.unimelb.edu.au/academic-promotions
The structure of the session
1. Eligibility
2. Decision Making
3. Key Dates
4. Work Focus Categories
5. The 4 criteria and weightings
6. Performance Against Opportunity
7. The Head’s report
8. Referees
9. The Application
10.Open Discussion
hr.unimelb.edu.au/academic-promotions
Promotion Policy
The essential documents:
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Academic Promotions Policy (MPF1221)
Academic Promotion Procedure (MPF1130)
Academic Promotions Criteria Guidelines
Appendix A – Examples of Engagement Objectives
Guidelines on consideration of Performance against
opportunity
Schedules A – D of the Categories of Employment
Procedure (MPF1154)
HR73 Academic Promotions Application Summary
hr.unimelb.edu.au/academic-promotions
Eligibility
Applicants must have participated in the Performance Development
Framework and in the last PDF (which should be dated no more than
12 months prior to the date of application for promotion) have been
rated as at least “good”
Continuing staff must have been employed in their current position or
level at the University for at least two semesters and be confirmed in
that position (can be dealt with sequentially).
Fixed term staff must be confirmed and would normally have been
employed in their current position or level for three years.
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Decision Making
Level D – Promotion to Associate Professor –
Associate Professorial Faculty Promotions Panel
Promotion to Reader – Provost on advice of Senior
Appointments and Promotions Committee
Level E – Recommendation - Professorial Promotions Panel
Promotion to Professor – Provost on Advice of Senior
Appointments and Promotions Committee
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Key Dates: Level D
9 December 2013
Briefing of applicants
21 March 2014
Call for applications
2 May 2014
Applicants advise HoD they will apply
9 May 2014
HoD advises applicant of names of senior colleagues to be consulted
16 May 2014
Applicant confirms selection/requests up to two additional
colleagues added
23 May 2014
Complete application to HoD to prepare report
20 June 2014
Application and report returned to applicant
27 June 2014
Closing date for applications to HR
21-25 July 2014
Requests to referees
12 September 2014
Referee reports returned
6-17 October 2014
Meetings of Faculty Panels
18 November, 2014
SAPC – consideration of cases for Reader
1 January 2015
Promotion effective
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Key Dates Level E
9 December 2013
Briefing Session for applicants
9 December 2013
Call for applications
14 February 2014
Applicants advise HOD they will apply
21 February 2014
HoD advises applicant of names of senior colleagues to be consulted
28 February 2014
Applicant confirms selection/requests up to two additional colleagues added
4 April 2014
Complete application to HOD to prepare report
2 May 2014
Application and report returned to applicant
9 May 2014
Closing date for applications to Human Resources
2-5 June 2014
Request to referees
18 August 2014
Referee reports back to Human Resources
1-12 September 2014
Faculty Promotions Panel
7 October 2014
SAPC
14 October 2013
21 October 2013
1 January 2015
Date of effect of promotions
hr.unimelb.edu.au/academic-promotions
The four criteria
1. Contribution to Teaching and Learning
2. Research and Research Training (advancement of the
discipline)
3. Engagement (interaction between the University and
the wider society)
4. Leadership and Service (in activities of the discipline,
the University or the broader community).
hr.unimelb.edu.au/academic-promotions
Work Focus Categories
Teaching and Research
Positions which are involved principally or wholly with teaching and associated activities and original research with the
primary aim of publishing and disseminating new knowledge from the work undertaken in the position.
Research Focussed
Positions which are principally focussed upon original research with the primary aim of publishing and disseminating
new knowledge
Teaching Specialist
Positions which are principally focussed upon teaching and associated activities; lecturing, group or individual tutoring,
preparing of teaching materials, educational design educational leadership, supervision of students, marking and
preparation for such activities; and clinical or professional practice where appropriate.
Academic Specialist
Positions which are appropriately classified as academic but which are not expected directly to undertake teaching or
research activities. This will include staff involved in community engagement, academic policy development, research
service and leadership and senior management roles such as the Vice-Chancellor and Deputy Vice-Chancellor.
If you are applying for promotion under the Teaching or Academic Specialist categories, you
must attach a copy of your current Position Description to your application
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Promotion to Level D
Promotion to Level D
Demonstrated ‘exceptional distinction’ in the criteria nominated,
normally recognised in an international arena.
In addition for promotion to Associate Professor and
Reader
Demonstrated a sustained and distinguished international research
profile
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Promotion to Level E
Promotion to Level E
You must demonstrate eminence as a scholar of international standing.
Leadership is an expectation of a Professor and applicants must
address this as part of their argued case.
Refer to the University ‘Expectations of a Professor’ and you must
include specific plans for your continued contribution for at least the
next three (3) years.
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Weightings
Weightings specify the importance applicants wish to assign to
particular contributions in their argued case.
Academic staff members may make contributions in all four criteria and
applications will respect the following parameters (Percentages may be
varied in accordance with academic specialisation or work focus).
Teaching and Learning & Research and Research Training
- each rated at least 25% and in aggregate will not exceed
80%; and
Engagement & Leadership and Service
- in aggregate, will be a minimum of 20% and a maximum of
50%
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Weightings
Staff in the Teaching Specialist, Research and Research Training
Focussed and Academic work focus categories
- need to satisfy the requirement for 50-80% in the aggregate of
the Teaching and Learning and Research and Research
Training criteria, but do not need to meet the requirement for a
minimum of 25% in each category.
Any case based on Engagement and/or Leadership and
Service must demonstrate a link to teaching, research and/or
scholarship.
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Performance Against Opportunity
Staff are invited to disclose relevant circumstances…
e.g. Family responsibilities, carer duties, health
conditions or disability, fractional appointments, career
interruptions, and other relevant personal circumstances
….and outline their impact on career trajectory and
performance, for consideration by panels
In an evaluative framework in which overall quality and
impact of achievements is given more weight than the
quantity, rate, breadth or consistency of achievements.
Note: Information relative to Performance Against Opportunity is to be
included in the HR73 Application Summary Form.
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The Head’s Report
HoD is required to consult with senior colleagues including two
(2) additional colleagues nominated by applicant.
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Deemed to hold higher rank
No guide on number to be consulted by HoD
Include details of why they have chosen to consult with those colleagues.
Consultation Process for Preparation of Report
The Head may consult with the professors about the report in a number of ways
including:
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A formal meeting of the colleagues to be consulted; or
A draft report can be prepared and distributed to the colleagues for comment
and a formal meeting arranged: or
The Head can ask for comments from colleagues before drafting the report and
then meet to discuss the final report.
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The Head’s Report continued
Advice to the Panel, for example ….
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Quality of teaching/Departmental expectations
Status of Journals/Discipline standards
Certify accuracy of application
The report should provide advice on the applicant’s performance in
relation to the nominated criteria and whether the required standard
has been achieved.
The report must include a clear recommendation for promotion or non
promotion.
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Response to Head’s Report
You have an opportunity to formally respond to the HoD’s report.
You can take this opportunity to:
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Clarify issues raised by the Head
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Clarify your argued cased based on the weightings
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Referees
► Applicants nominate 3 referees and the Promotions Panel Chair
nominates 3 referees.
► The applicant can comment on the choice of referee but this will not
necessarily preclude the report being obtained.
► You should not nominate referees with whom you have
published or had a collaboration within the past 5 years and/or
with whom you have a personal relationship
► You should ensure the referees you nominate are available to provide
the reference
► You should not contact the referees nominated by the Panel
Chair
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Presentation of Application
There is no standard format for your Report (Part C) and your CV (with
the exception of the list of publications).
There is a required sequence
Part A - HR73 Application Summary Sheet
Part B - Head of Department report and applicant’s response
Part C - Application Referee Nomination Form
Part D - Report from applicant including an argued case for
promotion based on the criteria
Part E - Your CV, including publications. Please note Applicants need
to list their top five publications (Information on this is included
in Advice to Applicants).
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Presentation of Application
Page Restriction
Level D – strict limit of 20 pages (Part D Report and Part E CV
combined).
Note report includes argued case for promotion based on criteria.
Level E – strict limit of 30 pages (Part D Report and Part E CV combined).
Note report includes argued case for promotion based on criteria
and the three (3) year plan.
Curriculum Vitae
CV should include publications. Please note applicants need to list their top
five publications (Refer Advice to Applicants)
Note:
A4, 11pt font and numbered pages.
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Presentation of Application
Curriculum Vitae
CV should include publications. Please note applicants need to list
their top five publications (Refer Advice to Applicants)
Note:
A4, 11pt font and numbered pages.
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Academic Promotions Summary 2003-2013
ACADEMIC PROMOTIONS SUMMARY REPORT 2003-2013
B-C
Year
Total
C-D
Successful
%
Total
D-E
Successful
%
Total
Successful
%
2003
47
35
74%
52
41
78%
31
15
48%
2004
31
30
96%
41
36
87%
27
16
59%
2005
43
40
93%
44
35
79%
26
12
46%
2006
37
30
81%
32
26
81%
34
18
53%
2007
43
35
80%
40
28
70%
44
17
38%
2008
85
65
76%
75
57
76%
49
35
71%
2009
56
47
84%
54
39
72%
47
26
55%
2010
63
56
87%
62
53
85%
32
23
72%
2011
64
59
92%
67
44
66%
45
32
71%
2012
59
50
85%
56
41
73%
52
29
56%
2013
72
65
90%
52
32
62%
58
34
59%
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Questions
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