Transcript LIMS - New Mexico Department of Information Technology

LIMS
(Land Information Management System)
PCC Change Request For Certification –Planning
Phase
01/22/2014
Presenting: Kami Gupta
Martin Davis
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Agency Mission
Agency Mission
• Generate optimum revenues and exercise sound financial
management for the benefit of the beneficiaries while helping
to create jobs for New Mexicans and maintaining and
enhancing the health of State Trust Lands.
• The SLO is a leader in the development of renewable energy
resources.
• The SLO is recognized as the nation’s model for state land
management balance with sustainable economic growth.
• Manage our natural and cultural resources for the long-term
benefit of our future generations.
The SLO manages 13 million subsurface and 8 million surface
acres held in Trust for the beneficiaries of New Mexico.
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Business Problem
• Oil and Natural Gas Administration and Revenue Database
(ONGARD) was initially developed 20 years ago by the TriAgencies to manage sub-surface resources such as oil & gas.
• The State Land Office uses ONGARD to manage both
subsurface and surface land.
• ONGARD cannot fully accommodate surface leasing due to
limitations in the data model and system design.
• Land grid information is incomplete and based on a nominal
40 acres.
• Split estates ownership and beneficiaries cannot be handled
• Critical surface land management functions are absent.
• Land is currently represented in text-based format rather than
GIS.
• User interface is cumbersome and inefficient.
• Changes in ONGARD are costly and risky.
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Example User Interface Component
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LIMS Scope
• Migrate current surface and minerals land
management, leasing and related financial
functionality to a multi-tier web environment
• Integrate with ESRI GIS and IBM FileNet Enterprise
Content Management System
• Provide Bi-directional interfaces with ONGARD for
shared data
• Replace 100-year old Agency paper Tract Books
with the Digital Tract Book component of LIMS
• Perform back-file conversion of Agency Tract Books
• 244,800 pages representing 32,500 active leases and 80,850
subdivisions
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Accomplishments
•
•
FY11-13
o “Buy vs. Build” analysis
o State Trust Land ownership verified
o Three initiatives completed for data collection, data cleansing, and scanning
and indexing of documents for ownership, conveyance and ROW
o Developed, documented and prioritized requirements
o Designed preliminary LIMS enterprise data model
o Prepared LIMS RFP and obtained approvals
FY14
o IV&V Vendor engaged for Initial Assessment and Report
o IV&V Vendor Services contract for Implementation Phase in progress
o Reinstated Executive Steering Committee meetings
o Issued LIMS RFP August 2013
o Intent to Award – November 2013
o Completed RFP Evaluation Committee Report – December 2013
o RFP Contract Award – January 2014
o Project Kick-off – March 2014
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Preliminary Schedule
11/6/2014 - 11/3/2015
Segment 4
8/5/2014 - 7/16/2015
Segment 3
6/3/2014 - 3/30/2015
Segment 2
2/3/2014 - 3/18/2014
Complete Project
Planning Phase
4/14
3/26/2014 - 12/1/2014
Segment 1
7/14
10/14
11/15 - 1/16
Project Closing Phase
1/15
4/15
1/1/2014
PCC Certification
Implementation Phase
Environments
LIMS Contract Award And TARC
Installation
3/14
and Initiation
1/14
Begin Backfile Conversion
1/15
7/15
10/15
1/16
1/31/2016
PCC Certification
Closing Phase
12/15
6/14
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Iterative Phased
Approach
Segment 1
Segment 2
•Land Grid
•Beneficiary
•Land Ownership
•Lessee (STID)
•Land Description to GIS
Feature Conversion
•Digital Tract Book
Segment 3
Segment 4
•ROW Permits and Billing
•Commercial Leasing and
Billing
•Agricultural/Grazing
Leasing and Billing
•Minerals Leasing and
Billing
•Other Financial
Components
•Workflow
•Notification
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Iterative Phased
Approach
M14
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J
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D
J15
F
M
A
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J
J
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N
D
J16
F
M
A
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J
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Project Management
Planning and Kick-Off
Segment 1
Gap Analysis
Configuration and Testing
Data Conversion
Acceptance Testing
Training and Deployment
Segment 2
Gap Analysis
Configuration and Testing
Data Conversion
Acceptance Testing
Training and Deployment
Segment 3
Gap Analysis
Configuration and Testing
Data Conversion
Acceptance Testing
Training and Deployment
Segment 4
Gap Analysis
Configuration and Testing
Data Conversion
Acceptance Testing
Training and Deployment
Warranty
Warranty for 12 Months
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Appropriation History
Appropriations
As of FY14
(1)
State Land Office Land
Maintenance Fund
$ 4,000.0
FY15
Reauthorization
Request to
extend through
FY 15
(2)
1,668.0*
FY15
Reauthorization
Request to
extend through
FY 16
(3)
2,332.0
FY15
Current
Request
(4)
RFP Contract
Award in
Progress
RFP Contract
Award in
Progress
Total
Total
(1) + (4)
RFP
Contract
Award in
Progress
RFP
Contract
Award in
Progress
$ 4,000.0
Funding source: SLO Land Maintenance Fund (offsets General Fund)
Future recurring costs will be funded through agency base budget
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Certification
Change Request
Amount Requested this Certification to Complete Planning
Phase
$ 115,143
Amount Previously Certified for Initiation and Planning Phase
$ 642,800
Remaining Appropriation not Certified
$ 3,242,057
Total Appropriated Amount (include any new funds)
$ 4,000,000
MAJOR DELIVERABLE SCHEDULE
Major Project Deliverable
Budget
Due Date
Project Phase
Deliverable 1 - Detailed Project Plan
RFP Award in
Progress
2/18/2014
Planning
Deliverable 2 – Project Kick-off
RFP Award in
Progress
3/18/2014
Planning
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Summary
• LIMS will provide:
o Needed functionality for surface and minerals land
management and leasing unobtainable in ONGARD
o Intuitive and content-rich GIS integration
o Improved data integrity and increased staff efficiency
resulting in more timely and improved services
o Conversion of critical paper records into electronic format
o Land management services and data for other State
agencies including TRD and EMNRD/OCD.
o A foundation for adding on-line constituent services in the
future as needed
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Conclusion
Approval of the change request for additional funds
will facilitate the successful completion of the LIMS
Project Planning Phase and position the project to
move into the Implementation Phase.
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