Challenges and opportunities of Alma for the Alexandria
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Transcript Challenges and opportunities of Alma for the Alexandria
Generalsekretariat VBS
Kommunikation VBS
Challenges & Opportunities
of Alma for the
Alexandria Library Network
Rachel Birri Blezon
IGeLU, Oxford, 15/09/2014
Overview
1. Library Am Guisanplatz (BiG) and Alexandria Library
Network
2. Project «BiG Portal»
3. 10 months after Go Live…Challenges & Opportunities
4. Questions
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Library Am Guisanplatz (BiG)
Founded in 1848 as Federal Military Library (FML)
27.10.2007: new name «Library Am Guisanplatz»
Since 2009: Leading library of the Alexandria Network
Collections:
Centre of excellence for specialised military literature
Civilian fields : history, politics, environment, law, civil
protection, finances and economics etc.
573‘000 books, 5‘960 journals, articles, EOD
Users:
Federal Administration + Army
Public library
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Bern:
• Bibliothek am Guisanplatz BiG
• EBG
• BAG
• BAR
• SECO
• Swisstopo
• IGE
• NDB
• SWTR
• FAO
Zurich:
• MILAK
• Pro Senectute
Winterthur:
• Sammlung Oskar Reinhart
Emmen LU:
• RUAG Aerospace
Seewen SO:
• Museum für
Musikautomaten
Grenchen SO:
• BWO
Ligornetto TI:
Neuenburg:
• Museo Vela
• BFS
Pully VD:
• CHPM
Genf:
• ZAS
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Alexandria Library Network
20 libraries (incl. BiG)
Internal govermental libraries
Libraries outside the Swiss Federal Administration
Some public libraries
Collections of the Network (incl. BiG)
833‘000 books, 16‘046 journals, articles
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BiG Portal - Background
Strategic IT planning (SIP BiG) in 2011
Review the IT of the BiG
Many (>20) MS Access databases
Complex administration of the old software Virtua
«junior partner» of the Swiss National Library
20 libraries different IT services involved
e.g. install new releases
Little autonomy of action
Goal-oriented approach, focus on implementation
Step into the future
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BiG Portal - Goals
Integral system, 1 database:
Metadata (catalog etc.)
Digital objects (e-books, scans etc.)
E-resources (access, management etc.)
Central management of user data
Core process (acquisition, fulfillment etc.)
No server/client architecture
Access via browser
no local installation
Solution for BiG, Alexandria Network and other interested
administrative units of the government
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BiG Portal – Solution Alma/Primo
Choice: Alma + Primo
Unified Resource Management
Workflow oriented management
Management of digital objects
For the future: e-resources
…and all the possibilities
Contracts signed end of 2012
EAP DACH (Germany, Austria, Switzerland)
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BiG Portal – Lifecycle of the project
Initiation, preparation: January – June 2013
No access to Sandbox
Little interaction with ExLibris
Visit of an Alma Expert in Bern
Visit of the Library of the Free University of Bolzano
Data cleaning
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BiG Portal – Lifecycle of the project
Implementation + migration: June – November 2013
Kick off Access to Sandbox
A lot of interaction with ExLibris
Forms, Forms, Forms…
WebEx, WebEx, WebEx…
Project calls, Functional Workshop,…
27.11.2013: Go Live
Postmigration: Today!
Some major issues to be solved
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10 months after Go Live - Challenges
Before/during implementation
Training concept of ExLibris
Solution for serials routing: BiGSeRo
Language (English)
Problems for staff
Concequences for customers (Primo, Letters…)
In German since September Release!
Today
Management of digital objects
GND (thesaurus) + local authorities
Browser related problems
Interoperability Alma <-> Primo
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10 months after Go Live - Challenges
Internal challenges
Change Management
Rethink the workflows
Monthly releases
Participation of the different services / functional experts
Some problems are «house made»
Communication
Project team, BiG, Alexandria Network
EAP DACH
Started in October 2013
Language related problems BiG is «alone»
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10 months after Go Live - Opportunities
A lot of possibilities!
Rethink internal workflows, configure existing functionalities
Fulfillment: personal delivery, email-policy, lending policy
Work orders
Automate workflows: acquisition, indexing
«Start from zero»
Serials management + routing
Cataloguing
E-resources
Analytics
Primo: new catalogue / discovery tool, new possibilities
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Lessons learned
It’s all in the mind!
Include the IT from the beginning
Priorities, keep a cool head
Rethink internal workflows, adapt to Alma
User-adapted, but honest communication
Training concept of ExLibris suboptimal
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Questions?
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Contact
Rachel Birri Blezon, BSc.
Deputy Chief of the Alexandria Library Network Coordination,
Systems Librarian
Federal Department of Defence, Civil Protection and Sport (DDPS)
General Secretariat DDPS
Library Am Guisanplatz BiG
Papiermühlestrasse 21A; 3003 Bern, Switzerland
+41 58 463 45 83 (phone)
+41 58 464 50 93 (fax)
Mailto:[email protected]
www.guisanplatz.ch (Homepage)
www.alexandria.ch (Library catalog)
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