Transcript Web Time Entry PowerPoint Presentation

Processing Web-Time Entry for
Employees
Human Resources
Index
Beginning the Process
Type A: Entering Time for an Exempt Employee
Type B: Entering Time for a Non-Exempt (Hourly)
Employee
Type C: Approving Time for an Active Employee –
Individual Approve
Type C: Approving Time for Active Employees – Mass
Approval
Index
Copying Hours
Restarting a Time Entry Sheet
Returning a Time Transaction
Adding Comments before Submitting
Checking Leave Balances
Index
Designating a Proxy
Tips & Reminders (Time Sheet Submitters)
Tips & Reminders (Approvers)
Time Sheet Status Definitions
Index
Beginning the Process
Index
Sign into Banweb (https://www.banweb.mtu.edu/
Index
Click ‘Employee Services’.
Index
Click ‘Time Sheet’.
Index
Select the correct Pay Period and click ‘Time Sheet’.
Index
Type A: Entering Time for an
Exempt Employee
Index
Click ‘Enter Hours’ for the day that are you reporting.
Index
In the ‘Hours’ entry
box, enter the hours
for that day and select
‘Save’. Repeat until
finished and access
Week 2.
Index
Click the ‘Preview’ button.
Index
Select ‘Back’ once you have checked your hours.
Index
When finished, select ‘Submit for Approval’.
Index
Your time sheet has been submitted, verify this by
looking for the verification message.
Index
Type B: Entering Time for a NonExempt (Hourly) Employee
Index
For each day worked and for hours including sick and
vacation, click ‘Enter Hours’ for that particular day.
Index
In the ‘Hours’ entry
box, enter the hours
for that day and
select ‘Save.’. Repeat
until finished and
access Week 2.
Index
Enter hours for Week 2 if needed and click on the
‘Preview’ button.
Index
Select ‘Back’ once you have checked your hours.
Index
When finished, select ‘Submit for Approval’.
Index
Your time sheet has been submitted, verify this by
looking for the verification message.
Index
Type C: Approving Time for an
Active Employee – Individual
Approve
Index
Click on the ‘Employee Services’ box.
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Click on ‘Time Sheet.’
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Place a mark next to ‘Approve or Acknowledge Time’
and click ‘Select.’
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Choose the correct Pay Period and click ‘Select’.
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Click on the employee’s name that is requesting Time
Sheet approval.
Index
Place a checkmark in the Approve or FYI section and
click ‘Save’.
Index
Look for the verification message that says ‘Approved/Acknowledged’ and that the
Quest Status says ‘Approved’.
Index
Type C: Approving Time for Active
Employees – Mass Approval
Index
To mass approve, click on ‘Select All, Approve or FYI’.
Checkmarks will be placed for all employees; click ‘Save’.
Index
Copying Hours
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Enter Hours in the ‘Hours’ box. To copy hours to other
dates, click ‘Copy’.
Index
Place checkmarks in the needed dates and click ‘Copy.’
Look for the verification message and click on ‘Time
Sheet’ to be brought to the weekly time entry
selection.
Index
Index
Restarting a Time Entry Sheet
Index
Click on ‘Restart.’
Index
Verify that you want to restart the time entry process
and select ‘Submit.’
Index
You will be brought back to the main time entry screen
and may now enter correct hours.
Index
Returning a Time Transaction
Index
When you are finished entering time, click on ‘Submit
for Approval’.
Index
Your time sheet has been submitted; click on ‘Return
Time’.
Index
Your time sheet has been returned. Verify that you
have returned it by looking at the verification message.
You may now enter in your changes.
Index
Adding Comments before
Submitting
Index
Click on ‘Comments.’
Index
Type in any comment and click ‘Save’ followed by
‘Previous Menu’.
Index
Checking Leave Balances
Index
Click on the ‘Employee Services’ tab then select ‘Leave
Balances’.
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You can now view leave balances; click on ‘Home’ to be
brought to the main window.
Index
Designating a Proxy
Index
• A proxy is a person who can act as you to approve if you’re
not available.
• On the Selection Criteria page, click the Proxy Set Up link.
• From the Name dropdown box, select the person you want
designated as a proxy.
• Click the box under ‘Add’.
• Click the ‘Save’ button.
Index
Tips & Reminders (Time Sheet
Submitters)
Index
Time sheet policies and processes have not changed. They are
the same as they were with paper time sheets.
12:00 p.m. (noon) on the Monday after the Pay Period ends is
the normal deadline for submitting a time sheet for approval.
Early time sheets can be submitted at any time in the Pay Period.
Index
Time sheets show common earning types that apply to your job.
After your time sheet is approved by your supervisor, you cannot
make any changes. Contact your Approver about any changes to
an approved time sheet.
Leave Balances: Always check your balances! It’s easy to do at
the Employee Services option in Banweb.
Index
Tips & Reminders (Approvers)
Index
Be on the lookout for misapplications of Earning Codes, such as
Sick Leave instead of Vacation.
The deadline for approving time sheets is Monday at 5:00 p.m.
Remind employees to check Leave balances.
Index
Return for Correction should only be used when sufficient time
exists to meet the approval deadline.
Change Time Entry should be used to make corrections when
there is a time constraint.
Index
Time Sheet Status Definitions
Index
Time Sheet Status
Not Started
Error
In Progress
Pending
Return for Correction
Definition and Action
The time sheet has been approved by all in the routing queue and is ready to be applied.
Something is wrong with the employee’s record (contact payroll if necessary).
The time sheet is extracted/ready for entry, but not submitted for approval.
The time sheet has been submitted and is waiting for approval.
If submitted for approval and the approver disagrees with the time entered, the time sheet can be returned for correction,
altered, and submitted again for approval.
Approved
The time sheet is approved and ready for Payroll. Once a time sheet reaches this status, you can no longer adjust the time. To
make changes after this point, you will need to submit a paper timesheet to the Payroll department. You should contact Payroll
and notify them of the change.
Completed
Payroll has pulled the information and is in the paycheck process.