Short Presentation Title - Chamberlain Marketing Group E

Transcript Short Presentation Title - Chamberlain Marketing Group E

Best Run Global Purchasing Training Documentation: Hubwoo (SRM) Merchandise Catalog Order Process

GPO Commodity Marketing April, 2013

Objectives:

At the end of this session, you will be able to:    find the SAP Merchandise Catalog order items and give-away articles create/complete a Shopping Cart  understand the approval process

Agenda

• •    3.

Merchandise Catalog in general and preconditions Order give-away articles on SAP cost center 2.1

2.2

2.3

2.4

2.5

Finding Hubwoo (formerly SRM) in Corporate Portal Finding the Global SAP Merchandise Catalog Ordering items and give-away articles Completion of the Shopping Cart Approval process Vouchers Special requests Orders for private use © 2013 SAP AG. All rights reserved.

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1. Global Merchandise Catalog in general and preconditions

   All required Merchandise items should be ordered by using the SAP Merchandise Catalog.

The order process is highly automated and the approval workflow is included after the creation of the Shopping Cart.

All items are branded with SAP logo in terms of Corporate Identity. Vendor (Brandon AB -> SC Communications/Chamberlain Marketing Group) is working in close alignment with global and local SAP Branding teams.

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2. Order give-away articles on SAP cost center

   Please check your local Code of Conduct concerning the allowed value of presents.

Defined vendor for the U.S. is SC Communication‘s with its sub vendor Chamberlain Marketing Group - Vendor ID 90734274. (For deliveries outside US territory please use Brandon AB with Vendor ID 90733510). More information about the U.S. vendor - you could find under http://www.sc-communication.com/en/ and http://www.cmgestore.com/corp/ If you have any special requirements that are not covered by the standard assortment that is in the Merchandise Catalog, the vendor could also fulfill custom orders (see point 4 – special requests). © 2013 SAP AG. All rights reserved.

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2.1 Finding Hubwoo (formerly SRM) in the Corporate Portal

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2.2 Finding the Global SAP Merchandise Catalog

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2.3 Ordering items and give-away articles (I)

Please make your choice here!

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2.3 Ordering items and give-away articles (II)

2. Click on the desired category.

1. You may edit/maintain your account/settings Internal 9

2.3 Ordering items and give-away articles (III)

Check stock Click on

Add to Cart

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2.3 Ordering items and give-away articles (IV)

If you have put all your items in the shopping cart click on

place order/modify cart

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2.3 Ordering items and give-away articles (V) Coupon

Voucher field is not activated in this this shop (only in the public shop).

Continue your shopping or click on

Checkout

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2.3 Ordering items and give-away articles (VI)

1. Click on the arrow to open the list of countries.

2. Select the country where the merchandise items should be shipped to by clicking on the country.

3. Click on

Next

This process step is needed for calculating the shipping costs. For deliveries to Walldorf the freight costs won’t be charged by vendor even though they appear in the Shopping Cart.

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2.3 Ordering items and give-away articles (VII)

1. Select the shipping method you want to use. 2. Click

Next

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2.4 Completion of the Shopping Cart (I)

Click on

Details

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2.4 Completion of the Shopping Cart (II)

Check data in

Account Assignment

If shipment goes not to your office address please add under

Delivery Address/Performance Location

the place of delivery.

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2.4 Completion of the Shopping Cart (III)

Add

Notes and Attachments

• • • Add

Vendor Text

for supplier if: You need delivery on a special delivery date You have any additional remark/request for the supplier.

• • • Add an

Internal Note

for Accounts Payable. Following • information are required for presents/vouchers: Recipient of presents/vouchers Reason or event of presents/vouchers If external recipient: company of recipient If internal recipient: legal entity of employee like SAP AG, SAP Germany.

Please be aware that this information has to be added for each line item.

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2.4 Completion of the Shopping Cart (IV)

1. Having checked/added all required information click on

Next.

2. Click on

Order

if you have completed your Shopping Cart.

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2.5 Approval Process

 When the process of Shopping Cart creation is finalized you will receive a Shopping Cart (SC) number and the cost center manager will get an email with the request to approve the SC.

 Depending on the amount of your order, the approval will run through different approval workflows (cost center manager, management).

 That means that there could be a few days difference between the creation of the Shopping Cart and the receipt of the Purchase Order by the supplier . To find out how to check the status and how to find the actual approver of your SC please follow this link.

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3. Vouchers (I) Order vouchers / Redeem vouchers

 The actual SAP policy of the U.S. company codes does not allow any voucher handling.

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4. Special Requests

  If you have any special product requirements, please contact Chamberlain Marketing Group directly ([email protected]) to discuss the possibilities.

After discussing your request with the vendor please create the order “manually” in the Marketing catalog (→ Promotional items) based on an offer provided by SC Communications (Chamberlain Marketing Group). For instructions how to create a Shopping Cart please follow this link .

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5. Orders for private use

 SAP employees will get special conditions on the public Merchandise Online Shop for private orders. Visit www.sapmerchandise.com

. 2. Click L

ogin

2. Enter email address and click on

Login.

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Thank you

Contact information: Meike Grupe GPO CP Merchandise SAP AG [email protected]

Short Presentation Title - Chamberlain Marketing Group E

Transcript Short Presentation Title - Chamberlain Marketing Group E

Best Run Global Purchasing Training Documentation: Hubwoo (SRM) Merchandise Catalog Order Process

Objectives:

Thank you

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