Year End Training
Download
Report
Transcript Year End Training
July 2014
Fiona Hudson
Why
required
Types of adjustments
Form filling
Issues
Timetable
Management Reports
Contact details
Accounts
made simple!
Financial Year to 31 July
Allocate income/expenditure to correct year
Income - earned or received in advance
Goods/services - must have been delivered
Expenditure - incurred or paid in advance
Goods/services - must have been received
Creditor
(we owe supplier)
Debtor (customer owes us)
Prepaid expenditure (paid in advance)
Prepaid income (received in advance)
Credit cards (we owe bank)
Forms & guidance http://www.finance.stir.ac.uk/staff/financia
l-accounting/year-end-process.php
Not
less than £50 per item
Consolidate several items
Select appropriate form for type of adjustment
In same format as Agresso Journal Posting
Amounts in one column
Form MUST balance to zero with the balancing
entry being entered at the pre-printed account
code
Full
description filled in at Narrative
Save forms electronically
Send to nominated contact in the school/
service area
Automatic reversal of same
“NIL” returns are required
Quarterly charges
Pre-payments made in year
Estimates (purchases and sales)
Internal charges treatment
Travel expenses
Overtime
Goods/services received and booked in
Goods/services ordered, but not received
Goods/services received but not ordered in Agresso
Year-end
adjustments to be received by 1
August
Collated by nominated person in each school
/service area
E-mailed to the relevant service accountant
with subject “Year-end adjustment”
Goods
purchased on Agresso must be booked
in, if received, by 31 July, 12.30pm. These will
be accrued centrally
Invoices for goods NOT purchased on Agresso,
travel & expenses claims, requests for
payments must be in Payments Section by 24
July
Don’t rely on internal mail on final day and
don’t leave all of these until the final week
No further processing in current Financial year
Sales
Invoices can be raised up to 10.00am
on 31 July
All income banked daily, 31 July income to
be banked on 1 August and the banking sheet
sent to Finance also on the 1 August
Stock
returns to be received by 4 August
Equipment returns to be received by 1 August
Disclosure of sales and purchases
£25K limit before capitalisation
First
Run – 8 August - will include all year-end
adjustments
Second Run – 15 August - will include all
projects/research/special initiatives closed
off
Your
service accountant (Forms)
Angela Grant email (Payments Section)
Alice Stewart email (Equipment returns)
Fiona Hudson ext. 6195/Derek Stewart ext.
6194 (General queries)
School / Service Area
Nominated to collate year-end
adjustments
Service Accountant
Morag Crawford
Shona Morrison
Elizabeth Robertson
Shona Morrison
Angela Cowan
Alison Lindsay
Lynn MacGregor
Sandie Anderson
Mary Frances Kerr
Shona Morrison
School of Sport
Bob Hoolachan
Alison Lindsay
Stirling Management School
Alannaha Young
Shona Morrison
Estates & Campus Services
Lesley Morrison/Alison Lunn
Alice Stewart
Elaine O'Hare
Alice Stewart
Mandi Clark
Alice Stewart
Gail Miller
Alice Stewart
Rebecca Gilchrist
Fiona Hudson
Development & External Affairs
Pamela Hislop
Fiona Hudson
Finance Office
Lorna Mitchell
Fiona Hudson
HR & Organisation Development
Lesley McEwen
Fiona Hudson
Information Services
Margaret Angell
Fiona Hudson
Research & Knowledge Transfer
Sylvia Barnes
Fiona Hudson
Secretary/Principals Office
Caro McEwen
Fiona Hudson
School of Applied Social Science
School of Arts and Humanities
School of Education
School of Natural Sciences
School of Nursing, Midwifery and Health
Commercial Operations & Catering
Residential Services
Stirling Management Centre
Deputy Secretary's Office