Transcript RSO meeting PowerPoint presentation

The Office of Student Activities
REGISTERED STUDENT ORGANIZATION
MEETING
AGENDA
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Welcome
Student Services
My Central
Experience Transcript
Student Funding Committee
Meeting & Conference Services
Live 25
Sodexo
Accounting Services
Risk Management
Final Announcements
STUDENT ACTIVITIES SERVICES
Hours of Operation
Monday - Thursday 8am to 8pm
Friday - 8 am to 5pm
Posting of Flyers
•Flyers are placed on Academic Boards and in Housing (37) -weekly
•Flyers need to be in Union 217 by Monday and Wednesday at 5pm to be posted on Tuesday and Thursday.
Poster Making
•Cost is $3 or $5 depending on the paper choice
Banner Paper
•$.21 a yard
Copies
•Varies but ranges from $.05 –$.08 per page
Laminator
•$1.00 a foot
Outdoor Signs
•Reservations have to made for these boards
Button Making
•$.25 a button plus print cost
Die Cut Machine
•Construction Paper $.10 per page
OPERATIONAL BUDGET
Deadline: Sept. 26th at 5pm. Forms are in the Office of Student Activities (Union 217)
Only three individuals from each organization can have authorization to use operational budget funds.
Those having authorization will have their name listed on the organizations budget sheet.
Purchases from Copy Central
•The student group must first go to Copy Center (GBS Bldg.)
to receive a form as to how much their copying will cost.
Using The Lamination Machine:
•Organizations can use the 8 1/2 by 11 lamination machine that
is housed in the Student Activities Office.
Purchases from the Book Store:
•The student group must first come to the Student Activities
Office to receive a form to take to the bookstore.
Using The Poster Maker:
•Organizations can use the poster maker that is housed in the
Student Activities Office.
Purchases from Wal-Mart:
•The student group must first come to the Student Activities
Office to receive a card to take to Wal-Mart.
Using The Die Cut Machine:
•Organizations can use the die cut machine that is housed in
the Student Activities Office. This machine can be used to cut
out shapes, letters, and numbers in various colors of paper.
There are forms with purchase guidelines located in the Office of Student Activities (Union 217)
STUDENT ACTIVITIES SERVICES: ORGANIZATION MAILBOXES
OCA offers mailboxes for organization free of
charge.
 Sign up in Union 217
 Please check the list in the back to see if you
already have one.
 Please check your box on a regular basis.
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MY CENTRAL: ADDING NEW MEMBERS
Click on the
“Groups” tab
ADDING MEMBERS CONTINUED…
Click on the “members” tab
under the “Configuration
Tools” section
You can add members by…
•Adding each person individually by name
•Using their 700# (you can add multiple people using this option)
•Using their e-mail address (you can add multiple people using this option)
Click on the “Add members” tab
MY CENTRAL: PERMISSIONS
As leadership changes, the people allowed to make administrative changes needs to change.
STEP 3: Go through the list
of “Current Delegated
Members” and remove
people who are no longer
granted administrative
permissions
Click on the “Permission” tab
under the “Configuration
Tools” section.
STEP 4: Highlight their name
and then click “Remove”
STEP 1: Go through
the list of “Current
Members” and chose
the new officer that
you want to have
administrative
permissions.
STEP 5: Click “Done”
STEP 2: Highlight their name and then click “Add”
Click on “Group Leader”
We suggest that administrative permissions are only given to the President and Advisor
MY CENTRAL: UPDATING OFFICERS
1. Login to your My Central
account.
2. Click on the Student
Services tab and scroll
to the bottom.
Click on “Group Studio
Leaders Application”
UPDATING OFFICERS CONTINUED…
Use this form to add your officers…
Select the year (2014)
Choose your group’s name in the drop down box
Choose the person’s name from the drop down box
(if they are not listed, they may not be added as a
member of your group)
Select the officer position that they hold in this drop
down box
Phone # and e-mail address is only required for
the President and the advisor
As you add the officers they will be listed in this
area
Once all the officers are added, you will click the
“Move Leaders to Group Studio” tab
THE EXPERIENCE TRANSCRIPT
The experience transcript
is a tool that allows
students to keep track of
their involvement in
extracurricular activities.
When applying for
scholarships or internships
this transcript is a great
source.
Click continue and it
will take you to your
experience transcript.
THE EXPERIENCE TRANSCRIPT LAYOUT
The semester and year
you were involved will
be listed
The names of the
organizations that
the student was
involved in will be
displayed
The position that the
student held will be
displayed (President,
Secretary, member,
etc.)
Areas included:
• Campus Involvement &
Leadership
• Honors
• Volunteer/Community
Service
• Work Experience &
Internships
• Workshops/Seminars/
Academic
• Athletics
• Study Abroad
In order for a student's involvement to be recorded they have to be
added on the groups member list.
EXPERIENCE TRANSCRIPT: APPROVAL PROCESS
APPROVAL PROCESS
If you currently use WorkFlow your login will be the same as you have always used. If you are a current
user for Banner INB, please use the same login information for WorkFlow. If you do not fit into these 2
groups and you have been identified as an Advisor, we have created a new account for you. Please login
with your network ID, and use your 700# as your password. Please be sure to change your password from
your 700# following your initial logon, by clicking on Change Password in the left menu (highlighted
below). If you have difficulty accessing WorkFlow, please contact the TSC, 543-4357.
STUDENT FUNDING COMMITTEE FUNDS
What is that? Your group can apply for monetary finds through the student
funding committee for programs that are targeted toward individuals of the entire
campus and for travel costs to conferences that are related to helping you
improve your organizations.
How do I apply? Go to
http://www.ucmo.edu/osa/sfc/index.cfm
and click on “Program Proposal Form”.
Complete the form and print it.
What is the deadline? The form must be
turned in to the Office of Student
Activities (Union 217)
November 7th by 5pm.
Hearings are Nov. 19th starting at 4pm
SFC APPLICATION HELP SESSIONS
October 21: noon, Union 219
October 28: 3 pm, Union 219
October 29: 4 pm, Union 219
October 30: 1 pm, Union 219
MEETING AND CONFERENCE SERVICES
Location: Union 311
Phone Number: 660-543-4342
Student Organization Contact:
Laura Scott
[email protected]
Find more information at:
http://www.ucmo.edu/meetings/
25 Live Training-Meeting and Conference Services
Sign up at www.ucmo.edu/calendar for the following
sessions:
Monday, Sept. 29 @ 4:30 pm
Tuesday, Sept. 30 @ 9:30 am
Wednesday, Oct. 1 @ 3:00 pm
Monday, Oct. 6 @ 3:00 pm
Tuesday, Oct. 7 @ 4:30 pm
Wednesday, Oct. 8 @ 9:30 am
SODEXO
All food orders must go through Sodexo for events
taking place on campus either catering or shoestring.
Find more information at:
http://www.ucmo.edu/diningservices/catering.html
Changes with Sodexo
• Pizza is no longer an option on the shoestring order.
• For meetings, pizza can be ordered from any place
in town, you no longer have to go through Soxedo.
• For events, you still have to go through Soxedo and
order it through the catering menu.
ACCOUNTING SERVICES
Toni Kreke
Director of Accounting Services & Student
Accounts
For information on accounting services for
student organizations, please visit
http://www.ucmo.edu/osa/studentorgs/document
s/RSO_Financial_Guidelines.pdf
RISK MANAGEMENT
Beth Rutt
Director of Student Activities
For information on food, disability, career,
housing, transportation, medical, and
support assistance and services, please
visit http://ucmsocialservices.weebly.com/
ANNOUNCEMENTS
Homecoming Registration Deadline - Sept. 24th
 Spring 2014 Involvement Fair - Jan. 14th
 Organizations that don’t have advisor—contact
me or Emily (timmons or
[email protected])
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Additional Services/Resources
https://ucmo.sodexomyway.com/
Shoestring Catering Form
http://www.ucmo.edu/osa/spotlight/docume
nts/cosponsor_form_updated.pdf
Spotlight Co-Sponsorship Form
http://www.ucmo.edu/osa/leadership/event
s.cfm
LEAD Speaker Series
http://www.ucmo.edu/osa/leadership/togo.c
fm
Leadership To Go
http://www.ucmo.edu/osa/volunteer/
Volunteer Services Contact: Kristie
Brinkley ([email protected]) or
Lauren Crist ([email protected])
THANK YOU FOR
ATTENDING!
We hope you found this information to be helpful.