Transcript Lesson 3 PowerPoint
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Word 2007 ® Business and Personal Communication
How can Microsoft Word 2007 help you write a business letter?
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Lesson 3: Use Word Tools
Microsoft Word 2007 features can help you master advanced editing skills and create business and personal business letters.
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Lesson 3: Use Word Tools View This Presentation to Answer the Following Questions:
• How can I create a business letter?
• How can I cut, paste, and copy text?
• How can I print an envelope?
• What vocabulary words should I review?
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A business letter is a formal document written by people who work for a business or organization.
Companies use business letters for many reasons, such as to pass along information or to gather market data.
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Businesses and organizations send professional business letters that their customers can immediately identify.
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An effective business letter should contain… A letterhead that contains the company’s contact information.
Today’s date.
The recipient’s name and address, also known as the inside address.
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An effective business letter should also contain… The body.
A salutation, or greeting.
A closing.
The sender’s name and job title.
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A personal business letter is a letter written by an individual to a business or organization.
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Use a personal business letter format when the letter represents only yourself and not a particular business or organization. Personal business letter
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Both types of business letters use the block style format because they are easy to key and have a clean, organized look.
Business letter
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a 2” top margin, In block style formatting, the lines of the letter align at the left margin. 10 pt. paragraph spacing, The body of the letter has 1.15 pt. line spacing, and 1” side and bottom margins.
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Academic Skills Check
What are the main parts of a business letter?
• • • • • • •
Answer: Letterhead Today’s date Inside address Salutation The body Closing Sender’s name and job title
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Academic Skills Check
What is the difference between a business and a personal business letter?
Answer: The main difference between a business and a personal business letter is that a personal business letter represents an individual rather than a company or organization and does not use letterhead.
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Academic Skills Check
Which style format do business letters follow?
Answer: Business letters follow the block style format.
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To move text from one location to another in a business letter, use Cut and Paste. When you cut text, it is removed from the document. The text that you most recently cut is stored on the Clipboard.
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You can then paste the cut content elsewhere in your letter.
Determine where the pasted text will go by moving the mouse and clicking to create an insertion point.
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Sometimes you may want the same text to appear more than once in your letter. Copied text To save time, you can copy text from one location.
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After you copy text from one location, you can paste it in another.
Pasted text You can avoid errors by copying and pasting addresses, names, and phone numbers within a document.
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Any time you cut or copy text, that text is stored on the Word Clipboard. Text stored on the Clipboard Cut or copied text The Word Clipboard stores only one item at a time. As soon as you cut or copy another item, the previous item is replaced.
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Unlike the Word Clipboard, the
Office Clipboard
can store up to 24 separate cut or copied items. Use the Office Clipboard when you want to store and reuse several words, phrases, or paragraphs.
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To print an envelope, use the Envelopes and Labels dialog box. You can create an envelope automatically using the address in your letter. Or, you can key an different address directly into the address box.
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Key the return address into the Return address box.
Click the Print button to print the envelope.
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You can use templates to help you create many types of documents. A template is guide that contains formatting instructions for a particular document.
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Use templates to create many types of common documents, including… Professional business letters Personal business letters Memos
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Tech Check
Where is cut or copied text stored in Word?
Answers include: Cut or copied text is stored on the Clipboard.
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Tech Check
How do you create an envelope automatically using an address in a letter?
Answer: To create an envelope automatically using an address in a letter, use the Envelopes and Labels dialog box.
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Tech Check
Which Word tool can you use to help you create a professional business letter?
Answer: You can use Word templates to create a professional business letter.
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Vocabulary Review
business letter A formal document written by people who work for a business or organization.
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Vocabulary Review
cut To select and remove text, usually for the purpose of pasting somewhere else in a document or application.
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Vocabulary Review
paste To place previously cut or copied text into a document.
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Vocabulary Review
copy To select and reproduce text somewhere else in a document or application.
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Vocabulary Review
Clipboard A place where cut or copied text is stored so that it can be copied into a document in the future.
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Vocabulary Review
template A guide that contains the formatting of a particular type of document, workbook, or presentation.
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Vocabulary Review
content control A specific text field in a document.