Transcript PPT - My HCL

Joining Forms
September 2012
Agenda
1
Overview
2
The End to End process flow
3
Form Structure
4
Form wise description
Overview
• Joining forms is a collection of 6 forms:
–
–
–
–
–
–
Personal details
Education Details
Experience details
Contact details
Travel details
and Joining details
• Joining details form is separate for each GEO; which needs to
be filled by the candidate who are joining in GEOs.
Process Flow
GJC
• URL with
login
credential is
sent to
candidate
from Geo
Joining
Console.
Candidate
• Needs to fill
the joining
forms and
needs to
finally
submit all
the details.
• After final
submission;
a mailer will
go to the
candidate
and
respective
EHS.
EHS
• EHS then will
take the
necessary
action and
will generate
the
employee
code for the
candidate
through
Joining
Console.
6-Form Structure
Personal
Details
Education
Details
Geo Joining
Joining
forms
Joining
Console
Experience
Details
Contact
Details
Travel
Details
Joining
Details
Note* The forms are customized to suit the requirements of Local Hires
and Transfer Cases.
Joining Forms – Description
FORMS
Personal Education Experience
Contact
Travel
Joining
Details
Details
Details
Details
Details
Personal
details like
name, DOB,
Mobile
number etc.
are
mentioned
here.
Past education
qualifications
along with
school and
college details
are mentioned
under this
form.
Details
CASES
Description
Transfer
cases
Local Hire
Any prior
experience falls
under this form
along with
elaborated
details.
All contact
information
pertaining
to, in case
of
emergency
is also
mentioned.
Non - Editable (auto – populates from
SAP/ESS)
Editable
Information
related to
passport and
visa falls
under this
form.
Editable
W-4, I-9 and
Direct deposit
forms’ details
to be
mentioned
along in this
case.
FORM WISE ELABORATIVE
DESCRIPTION
Personal Details
• This form is used by user to fill his/her personal
details like:
–
–
–
–
Name
DOB
Gender
State, birth place, Country of Birth, Blood group, military
Status, Religion etc.
Education Details
•
•
•
•
This page can be used by user to fill his/her Education details.
Selecting one of the qualification as highest is mandatory.
Add button can be used to save the details.
Edit and Delete buttons can be used to Edit and Delete the
mentioned details; respectively.
Experience Details
• This form can be used by the user to fill his/her Experience
details.
• Add button can be used to save the details.
• Edit and Delete buttons can be used to Edit and Delete the
details respectively.
• Filling this form is non mandatory.
Contact Details
• This page can be used by user to fill his/her family and contact
details.
• In case Current and Permanent address are same “Copy
Current address to Permanent address” button can be used to
copy the data from current to permanent address.
Travel Details
• This form is used by user to fill his/her passport and visa details.
• Filling this form is non mandatory.
• For all the Transfer cases
– Bio Page (which is the first page of the passport) and the last page of the passport is to
be mandatorily uploaded in GJC . This is applicable to all GEOs.
• For new local hires
– Employee has an option to upload Bio Page and the last page of the passport or any
other documents like Proof of nationality, DOB certificate.
• Visa type field has been made mandatory for non-Citizen and non
mandatory for US Citizens and Green card holders.
– Visa types are being shown as per SAP. Only in case of Alien Visa type will be mandatory
at Final Submit.
Joining Details
• This form will be mandatorily filled by the candidate who is
joining any GEO.
• Few forms which are mandatory for US* are:
– W-4
– I-9
– Direct Deposit
• After filling all the required details candidates do the final
submission so that EHS can generate the employee code.
*Note: for other GEO’s it is non-mandatory.
Thank You !!