Direct Certification

Direct Certification Training v1.0

Agenda

Overview Security Access Obtain Results

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Evaluate Results Improve Address Matches Resources Direct Certification Training v1.0

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Overview

Direct Certification is the federally mandated process through which students are certified as eligible for the NSLP program without further application. CALPADS provides the pupil data used for the Direct Certification statewide matching process. Direct Certification Training v1.0

Overview

The CALPADS Direct Certification matching process Extracts Data •Student ‘s name •Student’s date of birth •Student’s gender •Student ‘s address Matches Data The CALPADS data is compared with data from CalFresh and CalWORKS recipient list.

Shares Results Each month, the “DHCS Match” results are uploaded to CALPADS as a directly certified or not directly certified free meal eligible record per student.

*The direct certification status of a pupil is valid for one school year.

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Direct Certification Training v1.0

Overview

Direct Certification Process

Local Student Information System

Data extracted from local SIS CALPADS

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Pull data from CALPADS for matching with DHCS

Upload files to the ODS

Automated Process Creates DC File (Monthly) from the SENR & SINF Data Return Results to CALPADS DHCS match results CALPADS data matched with DHCS Return results to CALPADS Results are available

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Direct Certification Training v1.0

Overview

Direct Certification Schedule The CALPADS Direct Certification (DC) process occurs once a month. Generally, the CALPADS student data will be pulled from CALPADS on the second of each month. A Direct Certification notification will be posted on the CALPADS Home when the results are available..

Direct Certification Training v1.0

Security Access

Direct Certification Roles • • The LEA Administrator must assign the Direct Certification role to the appropriate staff LEA users with Direct Certification Roles are able to view student(s) direct certification status online or can request an extract file containing the direct certification results. Direct Certification Training v1.0

Obtain Results

View Direct Certification Status online 1.

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Log into CALPADS and navigate to the Admin menu Select View Direct Certification Status Manage results displayed by updating the filter options and clicking on the Apply Filters button

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Direct Certification Training v1.0

Obtain Results

Request DC Extract Select Extracts Navigate to the Reports menu

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Filter Options Navigate to the Reports menu Direct Certification Training v1.0

Obtain Results

Retrieve DC Download Select Extracts Navigate to the Reports menu

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Navigate to the Reports menu Specify additional filters Select Download button Save file Direct Certification Training v1.0

Evaluate Results

Direct Certification Results Codes The CALPADS Direct Certification results contain a Certification Status code for each active student record within your LEA. The Certification Status are defined in CALPADS User Manual.

Future Codes

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Direct Certification Training v1.0

Evaluate Results

Direct Certification Results Layout

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CALPADS File Element

Academic Year ID Reporting LEA School of Attendance Local Student ID SSID Student Legal First Name Student Legal Middle Name Student Legal Last Name Certification Date Certification Status

Field Type

CS

Max Length

9 CS 7 CS CS CS CS CS 7 16 10 30 30 CS DT CS 50 8 1

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Direct Certification Training v1.0

Evaluate Results

Analyzing Direct Certification Results with Excel Converting an Extract CSV file to Excel Columns makes the extracts easier to view.

• Use excel filtering to refine a list of the student records that need the Household Application Form administered.

• Use excel filtering to export a list of student records that require an address correction or update.

• Use excel filtering to export a list of student records that can be import into the Local SIS.

13 Mini clip:

How to Importing-CALPADS-Extract-To-Excel –Quick Self-Paced Direct Certification Training v1.0

Improve Address Matches

Correct DC Address Data Verify the student address data using the USPS-Zip lookup https://tools.usps.com/go/ZipLookupAction!input.action

Enter the student address data and click the Find button

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Direct Certification Training v1.0

Resources

CALPADS System Documentation

http://www.cde.ca.gov/ds/sp/cl/systemdocs.asp

Document Description Sections CALPADS Extract Specifications CALPADS Flash File layout and requirements for DC extract Changes to State-level Direct Certification Process and Additional Functionality coming soon

National School Lunch Program Documentation

Direct Certification Flash #76 and #92 Document NSLP Fact Sheet Description Equity in School Lunch Pricing Sections Nutrition Services Division Information CalFRESH County Contacts for Direct Certification National School Lunch Program Nutrition Services List of local welfare or social service office contacts Information about applying for and administering the National School Lunch Program (NSLP). Fiscal information to aid nutrition sponsors and to provide information about claiming meal reimbursements. CalFresh County Contacts for Direct Certification Program Information School Nutrition Program (SNP) Direct Certification Training v1.0

Support

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Web: http://www2.cde.ca.gov/calpadshelp/default.aspx

Phone: 916-325-9210 E-mail: [email protected]

Listserv: https://csis.fcmat.org/Pages/Listserv.aspx

Direct Certification Training v1.0