Transcript COMMITTEE FAST START for NON

COMMITTEE FAST START for
NON-COMMITTEE BSA Leaders
Understanding Committees
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OUTLINE
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Types of Committees
What Committee Type Works Best
The Committee Organizations
Roles/Responsibilities
Committee Programs
How a Committee Functions
Common Misconceptions
Committee Guides
Questions
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Types of Committees
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BSA recommends 4 Committee Types
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Venture Committee
Varsity Committee
Scout Committee
Cub Committee
How do you know which Committee
Type is correct for a given Unit?
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What Committee Type
Works Best
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Committee Type Factors
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Traditional LDS Church Organization
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Based on Priesthood year groups
Based on Ward youth numbers
Meets the needs of the Unit
Can change as the Unit changes
Committee comprises people officially
called by Bishop and by volunteers
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What Committee Type
Works Best (Cont’)
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Traditionally Wards have 2 Committees
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Cub Committee
Scout Committee covering…
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Scouts 12-14
Varsity 15-16
Ventures 17-18
Large Varsity/Venture programs
Some Units – 1 Committee over all 4
Yes, some Units have no Committee
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The Committee Organizations
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BSA Committees vs. LDS Committees
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Similar functions/slightly different names
All Committee functions should be covered
Primary and Young Men Leaders - CALLED
Committee members have important roles
Committee members support each other
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Committee
Roles & Responsibilities
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Chartered Organization Representative
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Member of the District – Not on Committee
Unit Committee is - Board of Directors
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Supports - Cubs/Scouts/Varsity/Venture
Performs many administrative functions
Assists Cub Master, Scout Master, Varsity
Coach and Venture Advisor
Committee makes it all come together
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Committee
Roles & Responsibilities
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Ensures that quality adult leadership is
recruited and trained.
Provides adequate meeting facilities
Advises leaders on policies relating to
youth and Chartered Organization
Supports leaders in program execution
Is responsible for finances, adequate
funding and funds disbursements
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Committee
Roles & Responsibilities
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Obtains, maintains and properly cares
for unit property and equipment
Ensures the unit has a monthly outdoor
activity program
Serves on boards of review and courts
of honor
Supports leaders in solving problems
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Committee
Roles & Responsibilities
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Provides for special needs
Helps with Friends of Scouting
Helps with behavior problems
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Committee
Roles & Responsibilities
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Part of the Committee
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Cub Master, Scout Master / Asst Scout
Master, Varsity Coach, Venture Advisor
Parent Volunteers as needed
Not part of the Committee
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Chartered Organization Rep - District
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Committee Programs
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Annual Unit Recognition
Board of Review
Equipment Purchase and Storage
Fund Raising
Youth Leadership Training
Quality Unit Awards
2 Deep Leadership
Youth Safety
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Committee Programs (cont’)
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Publicity
Parental Involvement
Unit Calendar
Unit Newsletter
Courts of Honor/Pack Meetings
Adult Leader Training
Annual Planning
Eagle Project Approval
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Committee Programs (cont’)
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Summer Camps/Activity Registration
Support Chartered Organization
Tour Permits/Permission Slips
Physical Examinations
Award Purchases
Youth Records at Council
Rank Advancement
Unit Library Resources
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Committee Members
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Chairperson
Secretary (Primary Sec/Young Men Sec)
Treasurer (Ward Finance Clerk)
Outdoor/Activities Coordinator
Advancement Coordinator
Chaplain (Normally not filled in LDS Units)
Training Coordinator
Equipment Coordinator
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Chairperson
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Organizes Committee
Ensures Committee functions are covered
Promotes relations with Chartered
Organization and Unit leaders
Give policy guidance
Prepares Committee meeting agenda
Presides over Committee meetings
Ensures representation at Roundtable
Charter review and re-chartering annually
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Secretary
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Keeps meeting minutes
Handles publicity
Family newsletter - events and activities
Conducts Unit Resource Survey
Family Night Programs and Activities
Reports on previous meetings/actions
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Treasurer (Financial Clerk)
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Handles all Unit funds: checking/savings
Supervises fund raising projects
Lead annual unit budgets preparations
Reports monthly at Committee meeting
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Outdoor/Activities
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Helps secure use of camp sites
Serves a transportation coordinator
Ensure a monthly outdoor program
Promotes National Camping Award
Promotes attendance at camp activities
Secures tour permits
Reports monthly at Committee meeting
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Advancement
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Encourage youth advancement in rank
Work with scribes to maintain records
Arrange for boards and courts of honor
Oversees merit badge counselors lists
Coordinate with local Council on actions
Build and maintain Unit reference library
Report monthly at Committee meeting
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Training
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Ensure leaders are trained
Maintain up-to-date training materials
Work with District: train all Leaders
Responsible - Youth Protection training
Encourage Junior Leader training
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Unit, District, Council and National levels
Report monthly at Committee Meeting
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Equipment Coordinator
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Supervises/helps procure equipment
Works with Quartermaster on inventory,
storage, and maintenance of equipment
Makes safety checks
Encourage safe equipment use
Reports monthly at Committee meeting
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How a Committee Functions
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Monthly Committee Meetings
Supports all BSA Programs
Supports Cubs, Scouts, Varsity and Ventures
Supports Unit events and activities
Ensures all Committee leaders are trained
Support each other: replace dead wood
Understand District/Council functions
Understand overall Committee functions
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The Committee Meeting
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Chairman Report
Review of Past Activities
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Cubs, Scouts, Varsity, Venture
Secretary Report
Treasurer Report
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Committee Meeting (cont’)
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Outdoor/Activities Report
Advancement Report
Training Report
Equipment Report
Review of Future Activities
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Cubs, Scouts, Varsity, Venture
Long Term Goals/Planning
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Common Misconceptions
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The Committee Chairperson can do it all
Eagle earned = Committee does it
Cub Master and Scoutmaster can do it
Scouting is easy – anyone can do it
Committees run by themselves
Committees are on their own
All Bishoprics know what is required
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Committee Guides
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Committee Guides are available
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Available at Trading Post
Committee Roundtable training
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64 wards X 8 Committee members = 512
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Average Roundtable attendance is 15
Committee Challenge is the Specific
Leader/Basic training for Committees
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2 times per year – encourage attendance
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Questions
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