Transcript Document
New Employee Orientation
General Information
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Employee Relations
University Pay Plans
Attendance & Leave
Employee Standards & Disciplinary Procedures
New Employee Toolkit
Employee Handbook
Performance Management
Performance Appraisals
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University Pay Plans
AMP-Administrative, Managerial, & Professional
Exempt
SP- Support Personnel
Non-Exempt Probationary Period
Faculty
Temporary
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Attendance & Leave
Annual Leave Must be approved in advance by the supervisor, unless the leave is used for medical absences or emergencies, which the supervisor may require the employee to document.
Sick Leave Sick Leave is authorized for the following purposes: The employee’s personal illness, injury, exposure to a contagious disease; a disability where the employee is unable to perform assigned duties; or appointments with health care providers . The illness, injury, appointments with health care providers, or death of a member of the employee’s immediate family. Immediate family is defined as spouse, child, parent, grandparent, grandchild, or sibling of the employee or employee’s spouse.
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Attendance & Leave
Sick Leave Cont’d Employees are required to notify their supervisor of any absence for illness, injury, or exposure to a contagious disease at the start of the normal workday. All other absences must be approved in advance .
Extended Medical Leave University’s Policy Offers employees with one or more years of continuous service to take an extended medical leave for up to six months with the appropriate medical documentation.
FMLA 12 weeks paid or unpaid leave Have at least 12 months of service Have worked at least 1250 hours in past 12 months Employees with less than one year of service may take up to the amount of accrued leave they have, with the proper documentation.
Certification of Health Care Provider Form 5
Employee Standards & Disciplinary Procedures
Florida Atlantic University Personnel Regulations
Each employee has the responsibility to read and understand the contents Found on the website at www.fau.edu/regulations/chapter5 Regulations link located at the bottom of the FAU homepage.
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Employee Relations
New Employee Toolkit
New Employee Guide Checklists for Supervisors of New Employees Checklists for New Employees Probationary Guide 7
Employee Relations Web Page
Employee Handbook
Exclusively an online document Quick reference for a variety of topics related to employment at Florida Atlantic University 8
Performance Management
Partnership between supervisor and employees working together to accomplish goals of the Department and University.
Establish Goals and Expectations Communication Feedback Coaching & Support Performance Evaluation Culminating in a Performance Appraisal 9
SP Performance Appraisals
Probationary Appraisal
– Due at the end of the employee’s
6 month
probationary period. Can be extended beyond the end date up to a period of 6 months; however the probationary period may not exceed 1 year.
Law Enforcement positions have a 1 year probationary period.
Annual Appraisal
– Due once per year and based on the day the employee started in their current classification.
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SP Performance Appraisals
“Standards” of the position
Set by the Supervisor, not the University
Standards should be clearly communicated to each employee by the supervisor.
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SP Performance Appraisals
Critical Elements
– 5 tasks that the supervisor deems most important to the overall job performance during the appraisal period.
Performance Factors
– Describes how the employee accomplishes work responsibilities and handles assigned job tasks.
Career Development
– Designated area for the supervisor to establish goals for the employee.
Employee Remarks
– Area at the end of each appraisal for employee to provide comments.
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AMP Performance Appraisals
Due each year on employee’s anniversary date Each appraisal shall be completed in narrative form by the supervisor.
The employee submits a statement of special accomplishments, completed during appraisal period, to the supervisor.
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AMP Performance Appraisals
AMP Cover Sheet
Establishes an overall rating.
Cover Sheet is attached to the employee’s narrative appraisal.
Employees are welcome to supply an addendum to their appraisal.
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Performance Appraisals
All appraisals are submitted to Employee Relations in the Human Resources Dept. Office located in the Administration Building (#10), Room #102 to be maintained permanently as part of the employee’s personnel file.
An employee can view their file at any time, but an appointment should be made in advance with Employee Relations.
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Employee Relations
Employee Relations Web Page: http://wise.fau.edu/hr/EmpRelations 16
Employee Relations
The Employee Relations Services Team
is Here for You!
Robin Kabat, Associate Director 561 297-3072 [email protected]
Heidi Louisy, Broward Personnel Manager Davie: 954 236-1245 Fort Lauderdale: 954 762-5686 [email protected]
Steven Crissey, Employee Relations Supervisor 561 297-2554 [email protected]
Karen Lemons, Human Resources Representative 561 297-0319 [email protected]
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WELCOME TO FLORIDA ATLANTIC UNIVERSITY
BENEFITS and RETIREMENT
Orientation
(561) 297-3073-Benefits (561) 297-2061-Retirement (561) 297-3077- Time Keeping Fax: (561) 297-3915
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EMPLOYEE BENEFITS Leave Time
Annual Leave
SP (Support Personnel) Up to 5 years – 4 hours bi-weekly 5 to 10 years – 5 hours bi-weekly Over 10 years – 6 hours bi-weekly Can accrue to a maximum of 240 hours Must have supervisor’s approval to use annual leave. (Approval obtained in advance, complete request form) All hours over maximum will roll over to sick leave after December 31 st .
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EMPLOYEE BENEFITS Leave Time
Annual Leave
Faculty 12 month – 6.7 hours bi-weekly Can accrue to a maximum of 352 hours 9 month - No Annual Leave AMP (Administrative, Managerial, Professional) 6.7 hours bi-weekly Can accrue to a maximum of 352 hours All hours over maximum will roll over to sick leave after December 31 st .
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EMPLOYEE BENEFITS Leave Time
Sick Leave Support Personnel, Faculty, and AMP 4 hours bi-weekly ( 13 days a year ) Sick leave can be used for immediate family Annual leave can be used if sick leave Hrs. has been depleted Personal Leave
Support Personnel and AMP
Used during current fiscal year Effective from date of hire Use in one increment (8 hrs.) Must be used between July 1 st through June 30th Use it or lose it 21
Full Time and Part Time employees are eligible upon invitation Minimum one year of service Minimum balance of 64 hours Sick leave hours from the Pool shall be granted
injury
.
only for the employee’s serious or catastrophic personal illness or
Employees donate 16 hours and can apply up to a maximum of 480 sick leave pool hours once personal leave has been exhausted.
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View your benefits through an Online secure website at https://peoplefirst.myflorida.com
People First Service call Center (1-866-663-4735) Fax number for People First Service Center is (904) 828-6092 23
PPO
Blue Cross & Blue Shield of Florida
HMO’s
AvMed
Vista
UnitedHealthCare
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You have 60 days from Start Date to select Benefits Effective First of the Month following enrollment & payment for Medical Plan.
Effective First of Month after deductions have been taken for all other plans.
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Insurance Cost per paycheck
Biweekly Premium
Individual coverage $25.00
Family Coverage $90.00
Prescriptions – 30 day supply costs: Generic
$10.00
Preferred / Brand
$25.00
Non-Preferred
$40.00
Cost will be different for part-time employees (see benefits Calculator)
Office visit
$15.00
$25.00
Specialist or Urgent-Care center 90- day supply through Mail order Generic
$20.00
Preferred
$50.00
Non-Preferred
$80.00
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HMO’s
Covered in the area that you live in or work in
AvMed
has providers in
Broward / Palm Beach County Dade / Vista
and
United Healthcare
have providers in
Dade / Broward/ Palm Beach County/ Martin County
No approval is needed by PCP to see a specialist No deductible No claims to file Rx through Mail Order Emergency Room
$50 copay, waived if admitted
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PPO-
Blue Cross & Blue Shield
World wide coverage (network providers can be located from online directory nationally) No referral is needed to see a specialist Co-insurance (based on percentage of charges) Calendar year deductible Caremark Prescriptions Rx through Mail Order Hospital stay- $250 per admission Emergency Room
$50,waived if admitted
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PPO network Non-network
Deductible
$250/person $500/family
Deductible
$750/person $1500/family
Network allowed amount
80%
Network allowed amount
60%
Hospital Stay
$250
Hospital Stay
$500
Ambulance
100% with
Ambulance
100% with no deductible no deductible
Calendar Year out-of –pocket maximum $2,500/person; $5,000/family After your out-of –pocket costs reach the maximums, Plan pays 100% for covered care in most cases, up to allowable costs PPO Lifetime maximum Traditional HMO’s $2,000,000 Unlimited, no max
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Blue Cross/Blue Shield uses
CAREMARK
prescription card services. The
FAU Boca Campus Pharmacy
is currently contracted with AvMed, United Healthcare and Blue Cross/Blue Shield
FAU Pharmacy
also carries a wide variety of over-the –counter products including: cough and cold medication, pain relievers, hygiene products, bath and beauty aids, etc.
(Boca Campus Only)
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Health Investor High Deductible Health Plans (HIHP)
The Health Investor premium.
High Deductible
Health Plans offers a reduced All covered benefits must apply to the Plan Deductible,
including prescriptions
. In addition to the higher deductibles, employees will pay co-insurance vs. set dollar co-payments.
Higher out of pocket maximums. 31
Biweekly Cost Covers care received
Annual deductible Individual coverage Family coverage What you pay for care received after deductible Medical care Prescription drug -generic drug and preferred brand -non-preferred brand Annual out-of-pocket maximum Individual coverage Family coverage Preventive care
High Deductible Health Plan- PPO (Blue Cross & Blue Shield) Individual coverage $7.50 Biweekly In Network or non-network In Network
$1,250 $2,250
Non-network
$2,500 $5,000
High Deductible Health Plan - HMO ( AvMed, Vista) Family coverage $32.15 Biweekly In network only
$1,250 $2,500 20% 30% 50% 40% not covered not covered 20% 30% 50% $3,000 $6,000 $7,500 $15,000 $3,000 $6,000 after your out-of-pocket costs reach these maximums, plan pays 100% for covered care in most cases, up to allowable costs same as current PPO, no deductible required for some physical exams and screenings deductible required for some physical exams and screenings
For someone participating in a HSA
(Health Savings Account)
for full year..
State Contributes Employee can add:
Individual Coverage Family Coverage
up to $500/year up to $2400/year tax-free (In 2008) up to $1,000/year up to $4800/year tax-free
Employees must complete application to receive HSA debit card and convenience checks.
1. pay for expenses while meeting deductible 2. Pay coinsurance (based on percentage) 3. pay for other healthcare like dental and vision not covered by FSA or other plans..
4. save for future healthcare costs next year or longer 33
Limited Purpose Medical Reimbursement
Account
(to be used in conjunction with HSA) You can use the LPMRA to cover dental, vision and over-the-counter medication costs, if considered tax deductible by the IRS, but not paid by any health plan Dental and vision expenses Orthodontia not covered by a dental plan Over-the-counter medications You can set aside as much as $5,000 in an account 34
Flexible Spending Accounts program
FSA allows you to set aside a portion of your income to pay pretax for health and dependent care expenses not covered by your insurance.
Deduction amounts are taken from your gross pay before FICA and Social Security taxes are calculated which creates at least a 20% savings on most of the health or dependent care services you buy.
Medical Reimbursement Account
Minimum amount $60 Maximum amount $5000
Dependent Care Reimbursement Account
Minimum amount $60 If you are married filing separately Amount $2500 If you are single and head of household or married filing jointly Maximum $5000 If your spouse is a full-time student or incapable of self-care, your maximum annual deposit is $3000 a year for one dependent and $5000 a year for two or more dependents. If you elect $2400 for the calendar year; a $100 would be deducted bi-weekly over 24 pay periods for 12 month employees and $150 over 16 pay periods for 9 month employees
Reimbursements are processed within 7 days Total claims must be $25.00 or more Deadline for filing is April 15 of the following Year You must use money by the end of the year or it will be forfeited .
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Eligible Health Care Expenses
Acupuncture Co-insurannce Contraceptives Co-payments Cancer screening Deductibles Dental copays Contact lens Hearing aids Insulin supplies Immunizations over-the-counter medicine Prescription drug copay Transplants Vaccines Wheel chair Drug addiction therapy X-RAY fees 36
Eligible Dependent Care Expenses
Day care services
In-home care
Nursery
Pre school and after school care
Summer day camps
Baby-sitting fees
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PPO
What Should I Know About My Options?
A High-Level Look at How the Plans Work High Deductible
High Deductible HMO’s State Employees’ PPO BC/BS of FL
Traditional HMOs
AvMed,Vista, UnitedHealthcare Network only Choice of Providers Lifetime maximum Health Savings Account?
Network or Non Network $2,000,000/ Perso n * YES Network Only Unlimited YES Network or Non Network $2,000,000/person* No Unlimited No Reimbursement Account?
Yes, Limited Purpose Medical Reimbursement Account $5000 PER YEAR
Monthly Cost
Prescription drugs
30%-50% of Cost Individual $15.00
Family $64.30
Not Covered 30%-50% of Cost
Yes, Medical Reimbursement Account $5000 PER YEAR Yes, Medical Reimbursement Account $5000 PER YR
Set amount Individual $50.00
Family $180.00
Set amount
Annual deductible Individual coverage Family coverage Annual out-of pocket maximum after any deductible Individual coverage Family coverage
Network
$1,250 $2,500
Non-Network
$2,500 $5,000
Network
$1,250 $2,500
Networ k
$250 $500
Non-Network
$750 $1,500 $3,000 $6,000 $7,500 $15,000 $3,000 $6,000 $2,500 $5,000
Network
$0 $0 NONE NONE 38
Pre-existing conditions will be covered only if you have a Certificate of Creditable Coverage for 12 months under the PPO plan. All pre-existing conditions are covered under traditional HMO’s Employees and dependents are covered at 100% for preventative care benefits under the PPO and HMO plans. -physical exams including lab work -routine eye exam -routine hearing test -PSA test for males 50 and over -routine GYN exams 39 Other preventative benefits are listed in the PPO and
All dependents from age 19 through the end of the calendar year in which the child turns 25 must meet both of the following criteria to continue coverage.
Must either be a full-time or part-time student, or live with the employee
Important Note:
Must be dependent upon the employee for support, and Copies of birth &/or marriage certificates are needed for all dependents and should be sent directly to PeopleFirst.
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Spouse Program
– When both spouses are full –time active State Employees, there is no cost for health insurance coverage.
Employees may not change their benefits elections during the course of a plan year unless they experience a qualifying status change (QSC) event.
Examples:
marriage or divorce / death of a spouse or dependent / birth, adoption, or legal guardianship / change in employment status from part time to full-time or vice-versa, change in spouse’s employment status.
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To Prepay for next month Medical Insurance: Checks are made payable to: Florida Atlantic University Please include your requested effective date (month and year) and
Z
number on the check.
If not enrolling online, all enrollment forms should be sent to: Benefits Department: Administration Building, room 107. Boca Campus DO NOT SEND FORMS DIRECTLY TO PEOPLEFIRST.
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Basic Life Insurance
coverage is 1.5 times base annual earnings (pre-tax)
Optional Life Insurance
– Employees may add additional term life insurance by selecting 1 to 5 times their annual salary (post tax) Basic and Optional life insurances will end when you terminate employment 43
United Dental Cigna Assurant/Denticare Ameritus Dental American Dental Plan Premiums are listed on the enrollment form Cost will depend on the coverage selected 44
Prepaid (DHMO)
Each member chooses a dentist from a list of providers Many no charge benefits available No claims to file No deductibles Expenses for preventative and restorative care vary by company Some plans may also include vision discounts 45
Indemnity / DPPO
May select any dentist More out of pocket expense Coinsurance, deductibles and maximum annual benefits Coverage and cost vary by Provider Employees will pay out of pocket for services and then submit a claim form for reimbursement 46
Supplemental Insurance
Plans pay you cash for out of pocket expenses
AFLAC
– cancer, hospital and intensive care insurance
Capital Insurance
– hospital insurance and vision discount program
Colonial –
accident and cancer insurance
Gabor Agency
- long term care, hospital, group term life insurance, and
Long Term disability coverage
( 30 or 90 day waiting period )
Detail information about each plan is provided through brochures
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PREFERRED LEGAL PLAN
Biweekly Cost $4.98
Unlimited free legal advice via phone Free review of legal documents Free face-to-face consultation with attorneys Free letters and phone calls made on your behalf Free Identity Theft help & restoration Free credit report analysis and repair Free Simple Wills for member & spouse Free notary services 40% - 70% reduced off legal fees and services Access 24 hr/day, 7 day/week 48
Credit Unions
Open accounts anytime.
Competitive rates on home, personal and auto loans 49
BENEFITS
EAP – Employee Assistance Program
Totally Confidential Counseling, through
Counseling Service Institute 3 free sessions with a private licensed therapist for crisis management for: Finances Marital Abuse Drug Abuse Family Counseling Legal Problems Alcoholism Eating Disorders Addictions Emergency Line 800 492-0253 50
BENEFITS
Employee Educational Scholarship Program
(EESP)
To Qualify:
Full time employee Enroll after 6 months of employment Undergraduate - C grade Graduate - B grade Degree or non Degree seeking
Employees are allowed to take up to 6 credit hours per semester for FREE.
FAU Bookstores sell text and reference books, school supplies, convenience foods, drinks, clothing, insignia merchandise and greeting cards on all campuses. Online ordering options are available.
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Log on to: http://www.fau.edu/hr/Benefits/index.php
Use our Benefits Calculator Print all forms needed for changes or enrollment Have direct link to all insurance websites and provider telephone numbers Receive discount information on Tri-Rail, AT&T Wireless, Universal Studios, Busch Gardens, Walt Disney World and other theme parks in Florida View Employee Handbook and commonly asked questions Print Employee Educational Scholarship Program Form 52
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Florida Retirement System
State sponsored retirement plan All retirement contributions are paid by the State of Florida / FAU Choose from: Pension Plan Investment Plan Eligible Employees: All faculty AMP employees SP employees
SP employees are automatically enrolled in the FRS when employed by the University.
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Florida Retirement System
FRS Pension Plan
Must have 6 years of creditable services in order to be vested and receive retirement benefit Normal retirement is considered to be age 62 with 6 years of service or 30 years of service, regardless of age. For Special Risk members, normal retirement is considered to be age 55 with 6 years of service or 25 years of service, regardless of age . Retirement benefit is based on your earnings, length of service, and membership class, and is adjusted by a 3% cost-of-living each July. Subsidy for Health insurance( $5 for every year worked) Eligible for DROP (deferred retirement option program) DROP was implemented on July 1, 1998, It is a program that allows employees to retire without terminating employment for up to 5 years. Employees retirement benefits accumulate and earn interest compounded monthly at an effective guaranteed annual rate of 6.5%. 55
ORP -Optional Retirement Program
Only AMP and Faculty are eligible for
ORP
.
The ORP is a defined contribution plan that provides full and immediate vesting of all contributions. FAU contributes 10.42% and employees can match that amount. Maximum amounts employees can contribute for the year. -
$15,500 ( for 2008) - Over 50 years of age $20,500 After the first 90 days if no choice is made, employees are automatically enrolled in the FRS Pension Plan.
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Florida Retirement System
FRS Investment Plan
Vesting is after 1 year of FRS creditable service, in order to receive the retirement benefit. There aren't any age or service requirements for you to receive a benefit, once you've become vested. You should consult a tax specialist to get an explanation of the tax implications of early retirement.
Health Insurance Subsidy is available only after you attain six years of FRS service credit and you reach normal retirement eligibility
Not eligible for DROP participation
If you're vested when you leave FRS-covered employment and go to work for a non-FRS employer, you can:
Leave your account in the Investment Plan, where it will remain invested until you withdraw it; Roll your account over to an Individual Retirement Account (IRA) or to the plan of your new employer, if that plan accepts rollovers; or Have your account paid to you. You'll have to pay taxes on this amount in the year during which it's paid to you. 57
Florida Retirement System
You may have a one-time opportunity after your Choice period ends, or you make your plan election, if earlier, to switch from the Investment Plan to the Pension Plan, or from the Pension Plan to the Investment Plan.
You will have to "buy-back" cost to convert plans.
For more information log on to: www.myfrs.com.
call 866-446-9377 or 58
Tax Sheltered Accounts (TSA)
TSA is a savings plan which allows you to invest a chosen dollar amount as a pre- tax deduction.
Contribution amounts can be changed or stopped at any time.
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TSA Companies
AIG/VALIC Fidelity Investments Jefferson National ING MetLife Resources SYMETRA/SunLife/TransAmerica Life T. Rowe Price Ins.
TIAA-CREF 60
April 27, 2020
Human Resources Department Florida Atlantic University
777 Glades Road Boca Raton, FL 33431
Phone: (561) 297-3071 or 3073-Benefits (561) 297-2061-Retirement Fax: (561) 297-3915
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