Transcript Slide 1

Quality Assurance Program
Tutorial – Professional Portfolio
Introduction to the Tutorial…
2

This tutorial has been designed to help dental hygienists
complete the professional portfolio forms.

Approximate time to view the presentation is 30 minutes.

It may be helpful to have a hard copy of your portfolio forms
that you can make notes on.
Home
Prev.
Next
End
The Professional Portfolio Forms
ALL dental hygienists registered in Ontario are
required to have a professional portfolio.
3
Home
Prev.
Next
End
Content of the Professional Portfolio
The portfolio MUST be submitted using the current
forms from the CDHO’s Website.
4
Home
Prev.
Next
End
Maintaining Your Professional Portfolio
Forms on the Computer
5
Home
Prev.
Next
End
Maintaining Your Professional Portfolio
Forms on the Computer cont’d
To maintain the professional portfolio on your computer, you need a word processing program
(Microsoft Word, Microsoft Works, Word Pad, etc.). If you are unable to open the file,
please contact the CDHO for compatible forms.
1. On the CDHO Website, go to Quality Assurance/Quality Assurance Package. Scroll down the screen until
you get to Section E: Professional Portfolio Forms.
2. Click on Professional Portfolio Forms. The ‘File Download’ pop-up screen appears with the option to ‘Open’
for viewing; ‘Save’ for saving the file to your computer; ‘Cancel’ for canceling the operation.
3. Click on ‘Save’ and the ‘Save as’ pop-up screen appears. Save the document in a desired location on your
PC (e.g. save as file ‘portfolio.doc’ in folder ‘My Documents’ on drive ‘C’).
6
Home
Prev.
Next
End
Downloading Documents from the
CDHO Website www.cdho.org
1.
2.
From the Quality Assurance screen, click on the QA Package button.
To open a particular section of the package for viewing or printing, click on the link of the section you
want (A to F – see below).
Section A: Members’ Policies and Procedures Manual
Section B: Quality Assurance Program
Section C: Professional Portfolio Guide
Section D: Clinical Self-Assessment Package
Section E: Professional Portfolio Forms
Section F: Guidelines for Continuing Competency
Sections A,B,C, D and F are in Adobe pdf format. You can only view or print them. Section E is in Word
and rtf format and can be opened in most word processing programs.
Note: ‘Adobe Reader’ is required to display and print the ‘Quality Assurance Package’ and any other
pdf-formatted documents. If you need to install Adobe Reader on your PC, click here
to
download it for free.
7
Home
Prev.
Next
End
Professional Portfolio Review Form
8

Include this form with your portfolio submission.

Record the number of pages you are submitting.

Record your CDHO Registration number, your name, and sign
your form.
Home
Prev.
Next
End
Professional Portfolio Review Form
Make as many
copies of Forms
1 to 9 as needed!
Your signature verifies that all the information submitted as part of your
professional portfolio is an accurate reflection of your dental hygiene
practice and of your Continuing Quality Improvement activities.
9
Home
Prev.
Next
End
Forms 1 to 5

Forms 1 to 5 may not change significantly from year to year if
your education or practice have not changed.

However, they should be reviewed yearly and updated if need be.
This part of the portfolio should always be current.
10
Home
Prev.
Next
End
1. Personal Data
Your name (as it appears on your CDHO registration certificate).
 Your home address, phone number, e-mail and fax number
(if applicable).
 Your business address, phone number, e-mail and fax number
(if applicable).
 If you work in more than one practice, include the address for all
places of practice.
 Preferred Language: You may maintain your portfolio in English
or French.

This information must always be current.
11
Home
Prev.
Next
End
1. Personal Data
If your Personal Data has not changed, there is no
need to update this form every year.
Double-click to open the footer box and type in your
CDHO registration number.
12
Home
Prev.
Next
End
2. Education Profile

13
Most of the information to complete your Education Profile may
be obtained from the most recent version of your employment
application resume.
Home
Prev.
Next
End
2. Education Profile
Start Date
(mm/yyyy)
Completion
Date (mm/yyyy)
Course/Program
Name of Institution
Credential
Received
To read the explanation for each column, please
click on a colour and read the content in the
like-coloured box.
If your Education Profile has not changed, there is no
need to update this form every year.
14
Home
Prev.
Next
End
15
Start Date
(mm/yyyy)
Start date of the courses/programs you have taken.
Name of Institution
Give the full name of the school
(e.g. George Brown College)
Course/Program
List the name of the courses/programs in which you were
enrolled, including area of specialisation, if applicable.
(e.g. Dental Hygiene)
Completion Date
(mm/yyyy)
Completion date of the courses/programs you have taken.
Credential Received
List degree(s), diploma(s), credits you received for all the
courses/programs you have taken.
Home
Prev.
Next
End
3.a. Employment Profile – Current Practice(s)

Describe your current place(s) of practice.

This is a general description of your workplace(s).

Include business name, employer’s name (if applicable).

If self-employed, include the name and address of the business
and include owner’s name.

Include all types of practices (e.g. traditional practice, teaching
position, mouthguard business).
For every practice listed as current, a separate Form 4 is required.
16
Home
Prev.
Next
End
3.a. Employment Profile – Current Practice(s)
Start Date
(mm/yyyy)
Business Name
and Address
Job Description/
Terms of Employment
# of Days
per Week
Type of Practice
If your Employment Profile has not changed, there is
no need to update this form every year.
17
Home
Prev.
Next
End
Written Policies
in Place
18
Start Date
(mm/yyyy)
Start date for every place of employment/practice listed.
Business Name and Address
List current place of practice. For multiple practices,
list your primary practice in the first box, followed by secondary
practices in the following boxes.
Job Description/
Terms of Employment
For every place of practice listed, list general terms of
formal job description, informal general expectations (e.g. terms
of employment and other functions outside your role
as a dental hygienist).
# of Days per Week
Number of days worked per week in each practice.
Type of Practice
Indicate by checking the box(es) what best describes
the type of practice.
Written Policies in Place
Indicate by checking the box(es) which written policies are in place.
Home
Prev.
Next
End
3.b. Employment Profile – Previous Practice(s)




19
Begin with your most recent place of (past) employment.
Work backwards in time recording the significant places of
employment.
If you have been absent from the workforce for periods longer
than six (6) consecutive months, note the reason(s) for your
absence.
If you work as a temp, list name of agency OR practices that you
have spent significant time in (e.g. over six [6] weeks).
Home
Prev.
Next
End
3.b. Employment Profile – Previous Practice(s)
Start Date
(mm/yyyy)
20
End Date
(mm/yyyy)
Job Description/
Terms of Employment
Business Name
and Address
Home
Prev.
Next
End
21
Start Date
(mm/yyyy)
Start date for every previous place of employment/practice listed.
End Date
(mm/yyyy)
End date for every previous place of employment/practice listed.
Business Name and Address
List previous place of practice. For multiple practices,
list your primary previous practice in the first box, followed
by secondary previous practices in the following boxes.
Job Description/
Terms of Employment
For every previous place of practice listed, list general
terms of formal job description, informal general
expectations (e.g. terms of employment and other functions
outside your role as a dental hygienist).
Home
Prev.
Next
End
4.a. A Typical Day in My Dental Hygiene Practice
22

Use a separate Form 4.a for each current practice.

Forms provided are for clinical, orthodontic and educational
practices.

You may create your own report if your practice is different
(e.g. sales, administrator, public health).
Home
Prev.
Next
End
4.a. A Typical Day in My Dental Hygiene Practice
Please remember to identify the practice address.
Time Allowed
for Client
Client Age
Group or Type
Dental Hygiene Services Provided
to Include – Assessment, Planning,
Implementation and Evaluation
Infection Control Protocols
Record-Keeping Procedures
Even if your place of employment has not changed,
review this form for current practices every year.
23
Home
Prev.
Next
End
Time Allowed for Client
Length of time set aside for each client group or type.
Client Age Group or Type
Identify age group or type
(e.g. new patient child, recall adult, perio maintenance).
Dental Hygiene Services Provided to
Include – Assessment, Planning,
Implementation and Evaluation
Tell us what services you provide during this type of
client appointment.
Tell us what you do to ensure infection control for your client.
Do not assume we know what you do.
Infection Control Protocols
Record-Keeping Procedures
24
Tell us what you write/chart in your client record.
Home
Prev.
Next
End
4.b. A Typical Day in My Dental Hygiene Practice
(Orthodontic)

25
Use a separate Form 4.b for each current orthodontic practice.
Home
Prev.
Next
End
4.b. A Typical Day in My DH Practice (Orthodontic)
Please remember to identify the practice address.
# of Clients
per Day
Orthodontic/Dental Hygiene
Services Provided
Infection Control Protocols
Record-Keeping Procedures
Even if your place of employment has not changed,
review this form for current practices every year.
26
Home
Prev.
Next
End
27
# of Clients per Day
Number of clients per day for whom you would provide the services
listed in Column 2.
Orthodontic/Dental Hygiene
Services Provided
Identify specific types of services provided
(e.g. arch wire changes, bracketing, records).
Infection Control Protocols
Tell us what you do to ensure infection control for your client.
Do not assume we know what you do.
Record-Keeping Procedures
Tell us what you write/chart in your client record.
Home
Prev.
Next
End
5. Professional Reading
28

Professional reading helps you keep your knowledge base
current.

This is a general record of professional reading and does not
necessarily relate to your learning goals.
Home
Prev.
Next
End
5. Professional Reading
Professional reading on a routine basis is highly
recommended by the College to remain current with
dental hygiene theory and practice. These readings may
or may not be related to your learning plan on Form 6.
29
Home
Prev.
Next
End
CQI Activity Report – Forms 6 to 8
30

This part of the portfolio must be completed for each year.

Use a new Form 6 every year to record your learning goal(s) for
that year.

Keep all CQI activity reports for seven (7) years.

When asked to submit your professional portfolio, the CQI
activity reports (Forms 6 to 8) are required for the years
requested only.
Home
Prev.
Next
End
6. CQI Activity Plan for the Year 20___
31

This is your Personalized Learning Plan.

Self-assess your dental hygiene practice yearly.

Identify areas of your practice that need enhancement.

Develop learning goals that will enhance your practice.
Home
Prev.
Next
End
Self-Assessment

32
Self-assessment is key to establishing your learning goals so you
can target your learning to enhance your dental hygiene
practice.
Home
Prev.
Next
End
Opportunities to Self-Assess
33

Recording typical day in Professional Portfolio

Critical incidents in Dental Hygiene Practice

Dialogue with peers

CDHO Self-Assessment Tool
Home
Prev.
Next
End
6. CQI Activity Plan for the Year 20___
Record year
plan is for.
Total number
of goals
CPR
Type(s) of Continuing Quality
Improvement Activities I Plan to
Use to Achieve this Goal:
(check all that apply)
I am Planning to Improve my Dental Hygiene Practice by …
Did these CQI Activities
Address my Learning
Goals?
is not a
learning goal.
It is a
standard
of practice.
Indicate on
Form 9 that
your CPR
is current.
34
Home
Prev.
Next
End
 Write and number your goals.
 Use an action word (verb) in your goal statement.
 Make sure your goal is specific, measurable,
attainable, relevant to your practice and can be
completed this year.
I am Planning to Improve my
Dental Hygiene Practice by…
 You may select more than one activity to address
any one goal.
 Decide how your learning will take place.
 Where will you get your knowledge?
 What resources are available to you?
Type(s) of Continuing Quality
Improvement Activities I Plan to
Use to Achieve this Goal.
(Click all that apply)




Did these CQI Activities Address my
Learning Goals?
35
Home
Prev.
Next
Answer this after you have completed the activity.
Has learning taken place?
Was this learning sufficiently high quality?
Did this learning activity improve your knowledge
and/or your skills?
End
7. CQI Activities Evaluation for Goal #_____
36

This form reports on your progress towards your goal.

A separate Form 7 must be completed for each goal.
Home
Prev.
Next
End
7. CQI Activities Evaluation for Goal #_____
Remember to tell us what goal you are reporting on.
Date
(mm/yyyy)
* CQI Activity – Course Title/Project
– list all CQI Activities pertaining to this goal
Presenter or Resources Used
Learning goals
# of Hrs
Type of Activity
are best achieved
when learning
comes from
multiple sources.
Multiple activities
Use this box to summarize what you have learned from the
combined CQI activities you listed in the box above.
should be used to
Has your dental hygiene practice improved because you achieved
this goal? Explain why or why not this may be the case.
37
Home
Prev.
Next
End
support each
learning goal.
Date
(mm/yyyy)
Date activity was completed – for each activity.
CQI Activity – Course Title/Project
– list all CQI activities pertaining to
Enter the title of the activity(ies), title of course(s) and/or project(s)
(e.g. title of articles/journals, books, courses/seminars, websites).
this goal
38
Presenter or Resources Used
List presenters. If learning is self-initiated (self-study), you must
provide a detailed reference for the activity. A complete bibliography
is required for all readings, videos, websites.
Type of Activity
Continuing education, self-study, professional journals/articles,
professional activities, interaction with peers, other…
# of Hours
Number of hours it took to complete the activity.
Home
Prev.
Next
End
8. Additional Continuing Quality Improvement (CQI)
Activities (Optional)

39
This page allows you to list any additional learning activities
that you participated in, that did not directly relate to your
learning goals but still contributed to your professional growth.
Your additional activities will be considered as part of your
overall CQI requirements to a maximum of 20%. This section
recognizes educational, professional, and benevolant activities
that dental hygienists participate in.
Home
Prev.
Next
End
8. Additional Continuing Quality Improvement (CQI)
Activities (Optional)
Examples of educational, professional, and benevolant activities:
• Holding a leadership position as a representative of the CDHO,
National or Provincial association
• Attendance at a dental hygiene conference or symposium
• Attendance at society meetings and study groups
• Reading dental hygiene scientific journals
• Volunteer work in a community oral health project
• Participating in programs that provide substantial pro bono
dental hygiene services to the dentally underserved populations
or to persons who reside in areas of critical need within Ontario
• Acting as a mentor to a colleague who requires mentoring
through the New Registrant Mentorship Program or the Quality
Assurance Program
• Receiving mentorship as a requirement of the New Registrant
Mentorship Program or the Quality Assurance Program
40
Home
Prev.
Next
End
9. Professional Recognition
41

Level of membership and years of membership in the
professional associations to which you belong.

If relevant, please name any professional position you have
held, for example: president of a local society or dental hygiene
advisor to a community organization. You may also use this
space to list your professional awards, published works, research
activities, conference presentations, etc.
Home
Prev.
Next
End
9. Professional Recognition
The College of Dental Hygienists of Ontario recommends that
registrants participate in professional associations and their
activities. However, the Quality Assurance Program does not
require you to be a member of a professional association.
CPR expiry date has to be recorded here.
-List
all professional positions you have held, for example:
president of a local society or dental hygiene advisor to a
community organization. You may also use this space to list your
professional awards, published works, research activities,
conference presentations, etc.
42
Home
Prev.
Next
End

Continuing Competency
Means Making a Commitment
to Lifelong Learning

43
Home
Prev.
Next
End

Your Professional Portfolio Is a Journal of
Your Commitment to Lifelong Learning/
Continuing Competency

44
Home
Prev.
Back
End Show