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Capital Development Process
Office of the Architect
August 10, 2009
Project Manager / Construction Administration Manager Training
Capital Development Process
Capital Plan
Concept
or
Site & Design
Project Approval Guidelines
Architect
Approval
Design
Review
PostOccupancy
Evaluation
Design
Approval
Board
Actions
Architect
Selection
Project
Schedule
Construction
Documents
Detailed
Project Program
Facility Needs
Identification
Executive Review Committee
for Capital Development:
Construction
Schematic
Design
Occupancy
Bid
• Project Formulation Studies
• Funding Plan
• Pro Forma
2
Project Initiation Form (PIF)
Project Initiation Form
Date:
Revised 06/12/2006
Summary Information
- Calculated Field
- Drop Down List
Project Title:
Agency:
School or Unit:
Request Type:
Project Location:
Requested Biennium:
Expected Completion Date:
6 Year Plan / Amendment
Unit Contact:
Phone:
Email:
Project Program
Project Justification
Project Description
Parking Impact
Preliminary Funding and Cost Information
Facility Type
Unit of Measure
Total Units of Measure
=
x
=
x
=
Component Total
Funding Sources
Source 1
Source 2
Estimated Component Cost
(exclusive of debt service)
Cost Per Unit of Measure
x
=
$0
Source 3
Source 4
Source 5
Source 6
E&G Instruction
Research
Other
(Aux, Medical, etc.)
Pledged
Received / In Hand
Pct. Pledged
Pct. Rec'd.
$0
$0
0.0%
0.0%
Component Cost Sources
(Indicate the $ AMOUNT to be funded from each source category)
Estimated
Annual Debt Service* =
$0
Annual Debt Service Sources
(Indicate the $ AMOUNT to be funded from each source category)
(Skip if Not Applicable)
* Annual principal and interest amount based on a 20 year loan at an annual rate of 4.75%, paid monthly. Contact Treasury Operations at 3-0069 for other maturities and interest rates.
Total Debt Related Interest =
$0
Total Project Cost =
$0
(Includes Component Related Costs + Total Debt Related Interest)
Facility Usage
(Indicate the use of the
facility as a % PERCENT)
Estimated Annual O&M = Enter Amount
Operating Cost Sources
(Indicate the $ AMOUNT to be funded from each source category; State General Funds are automatically
calculated.)
$0
$0
Total Expected
Gift Funding
Approvals -- Administrative Use Only
Name
Department Head / Director
Dean / Vice President
Provost / Executive Vice President
Date
Project Initiation Form (PIF)
Project Initiation Form
Date:
Revised 06/12/2006
Summary Information
- Calculated Field
- Drop Down List
Project Title:
Agency:
School or Unit:
Request Type:
Project Location:
Requested Biennium:
Expected Completion Date:
6 Year Plan / Amendment
Unit Contact:
Phone:
Project Program
Email:
•
Sponsor works with its internal constituents to
develop project concept.
•
The Project Initiation Form (PIF) represents the
first step in initiating a Capital Project.
Project Justification
Project Description
Parking Impact
Preliminary Funding and Cost Information
Facility Type
Unit of Measure
Total Units of Measure
=
x
=
x
=
Component Total
Funding Sources
•
Component Cost Sources
Source 1
Source 3
Source 4
=
$0
Source 5
Source 6
Sponsor may work consultatively with the Office
of the Architect and Facilities Management in
preparing the PIF
(Indicate the $ AMOUNT to be funded from each source category)
Estimated
Annual Debt Service* =
Source 2
Estimated Component Cost
(exclusive of debt service)
Cost Per Unit of Measure
x
$0
Annual Debt Service Sources
(Indicate the $ AMOUNT to be funded from each source category)
(Skip if Not Applicable)
* Annual principal and interest amount based on a 20 year loan at an annual rate of 4.75%, paid monthly. Contact Treasury Operations at 3-0069 for other maturities and interest rates.
Total Debt Related Interest =
$0
Total Project Cost =
$0
•
System automatically notifies the OAU when a
new PIF has been added.
(Includes Component Related Costs + Total Debt Related Interest)
Facility Usage
E&G Instruction
Research
Other
(Aux, Medical, etc.)
Pledged
Received / In Hand
Pct. Pledged
Pct. Rec'd.
$0
$0
0.0%
0.0%
(Indicate the use of the
facility as a % PERCENT)
Estimated Annual O&M = Enter Amount
Operating Cost Sources
(Indicate the $ AMOUNT to be funded from each source category; State General Funds are automatically
calculated.)
$0
$0
Total Expected
Gift Funding
Approvals -- Administrative Use Only
Name
Department Head / Director
Dean / Vice President
Provost / Executive Vice President
Date
Capital Development Process
Capital Plan
Concept
or
Site & Design
Project Approval Guidelines
Architect
Approval
Design
Review
PostOccupancy
Evaluation
Design
Approval
Board
Actions
Architect
Selection
Project
Schedule
Construction
Documents
Construction
Detailed
Project Program
Facility Needs
Identification
Executive Review Committee
for Capital Development:
Schematic
Design
Occupancy
Bid
• Project Formulation Studies
• Funding Plan
• Pro Forma
5
Grounds Plan - Redevelopment Zones
Siting Criteria
The University of Virginia general siting criteria for all new facilities include the following components.
Those highlighted are the most pertinent in determining the siting recommendation for the new library.
• Conforms with overall land use plan and district/area plans.
• Reinforces functional relationships with other components of the same department or program, and is
compatible with other neighboring uses.
• Satisfies access requirements- pedestrian, bicycle, vehicular and service.
• Maximizes infill opportunities to utilize land resources and existing infrastructure.
• Minimizes site development costs, including extension of utilities, access, loss of parking, mass grading, etc.
• Minimizes opportunity cost; i.e., value of this use and size versus other alternatives.
• Provides a size that is adequate, but not excessive, for initial program, future expansion, and ancillary uses.
• Allows for incorporating sustainability principles in terms of solar orientation, reuse of historic structures,
storm water management, etc.
• Avoids unnecessary environmental impacts, including significant tree removal or filling of existing stream
valleys.
• Allows site visibility and aesthetic character as appropriate for the intended use and for the neighborhood.
• Minimizes time for implementation of project.
Capital Development Process
Capital Plan
Concept
or
Site & Design
Project Approval Guidelines
Architect
Approval
Design
Review
PostOccupancy
Evaluation
Design
Approval
Board
Actions
Architect
Selection
Project
Schedule
Construction
Documents
Detailed
Project Program
Facility Needs
Identification
Executive Review Committee
for Capital Development:
Construction
Schematic
Design
Occupancy
Bid
• Project Formulation Studies
• Funding Plan
• Pro Forma
8
Section Header
LEED Checklist
University of Virginia
LEED Equivalent or Certified Projects
20 Baseline Totals (pre-certification estimates)
4
3
4
Baseline Totals (pre-certification estimates)
5
Y
1
7
1
3
Y
3
4
1
1
1
1
1
1
1
1
1
1
1
2
1
2
1
1
1
1
1
6
Y
Y
Y
2
2
3
14 Points Sustainable Sites
Prereq 1
Construction Activity Pollution Prevention
Credit 1
Site Selection
Credit 2
Development Density and Community Connectivity
Credit 3
Brownfield Redevelopment
Alternative Transportation, Public Transportation Access
Credit 4.1
Alternative Transportation, Bicycle Storage & Changing Rooms
Credit 4.2
Alternative Transportation, Low-Emitting & Fuel-Efficient Vehicles
Credit 4.3
Alternative Transportation, Parking Capacity
Credit 4.4
Site Development, Protect or Restore Habitat
Credit 5.1
Site Development, Maximize Open Space
Credit 5.2
Stormwater Design, Quantity Control
Credit 6.1
Stormwater Design, Quality Control
Credit 6.2
Heat Island Effect, Non-Roof
Credit 7.1
Heat Island Effect, Roof
Credit 7.2
Credit 8
Light Pollution Reduction
Required
1
1
NA
1
1
1
1
1
1
1
1
1
1
1
1
1
6
2
2
2
1
1
1
1
1
5 Points Water Efficiency
Water Efficiency Landscaping, Reduce by 50%
1
Credit 1.1
Water Efficiency Landscaping, No Potable Use or No Irrigation
1
Credit 1.2
1
Credit 2
Innovative Wastewater Technologies
Water Use Reduction, 20% Reduction
1
Credit 3.1
Water Use Reduction, 30% Reduction
1
Credit 3.2
17 Points Energy & Atmosphere
Prereq 1
Fundamental Commissioning of the Building Energy Systems
Prereq 2
Minimum Energy Performance
Prereq 3
Fundamental Refrigerant Management
Credit 1.1
Optimize Energy Performance 10.5%, 14%
Credit 1.2
Optimize Energy Performance 17.5%, 21%
Credit 1.3
Optimize Energy Performance 24.5%, 28%
Credit 1.4
Optimize Energy Performance 31.5%, 25%
Credit 1.5
Optimize Energy Performance 38.5%, 42%
Credit 2.1
On-Site Renewable Energy
Credit 3
Enhanced Commissioning
Credit 4
Enhanced Refrigerant Management
Credit 5
Measurement & Verification
Credit 6
Green Power
Required
Required
Required
2
2
2
2
2
1 to 3
1
1
1
1
1
1
1
1
1
1
8
Y
Y
1
1
13 Points Materials & Resources
1
Prereq 1
Storage & Collection of Recyclables
Building Reuse, Maintain 75% of Existing Walls, Floors & Roof
NA
1
Credit 1.1
Building Reuse, Maintain 100% of Existing Walls, Floors & Roof
NA
1
Credit 1.2
Building Reuse, Maintain 50% of Interior Non-Structural Elements
NA
1
Credit 1.3
Construction Waste Management, Divert 50% from Disposal
1
Credit 2.1
Construction Waste Management, Divert 75% from Disposal
1
Credit 2.2
Materials Reuse, 5%
1
1
Credit 3.1
Materials Reuse, 10%
1
1
Credit 3.2
Recycled Content, 10% (post-consumer + 1/2 pre-consumer)
1
Credit 4.1
Recycled Content, 20% (post-consumer + 1/2 pre-consumer)
1
Credit 4.2
Regional Materials, 10% Extracted, Processed & Manufactured
1
Credit 5.1
Regional Materials, 20% Extracted, Processed & Manufactured
1
Credit 5.2
1
1
Credit 6
Rapidly Renewable Materials
1
1
Credit 7
Certified Wood
6
1
1
1
1
1
1
1
1
1
1
1
1
1
1
2
1
1
2
1
1
1
1
15 Points Indoor Environmental Quality
Prereq 1
Minimum IAQ Performance
Prereq 2
Environmental Tobacco Smoke (ETS) Control
Credit 1
Outdoor Air Delivery Monitoring
Credit 2
Increased Ventilation
Construction IAQ Management Plan, During Construction
Credit 3.1
Construction IAQ Management Plan, Before Occupancy
Credit 3.2
Low-Emitting Materials, Adhesives & Sealants
Credit 4.1
Low-Emitting Materials, Paints and Coatings
Credit 4.2
Low-Emitting Materials, Carpet Systems
Credit 4.3
Low-Emitting Materials, Composite Wood & Agrifiber Products
Credit 4.4
Credit 5
Indoor Chemical & Pollutant Source Control
Controllability of Systems, Lighting
Credit 6.1
Controllability of Systems, Thermal Comfort
Credit 6.2
Thermal Comfort, Design
Credit 7.1
Thermal Comfort, Verification
Credit 7.2
Daylight & Views, Daylight 75% of Spaces
Credit 8.1
Daylight & Views, Views 90% of Spaces
Credit 8.2
Required
Required
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
5 Points Innovation & Design Process
Innovation in Design, Provide Specific Title
1
Credit 1.1
Innovation in Design, Provide Specific Title
1
Credit 1.2
Innovation in Design, Provide Specific Title
1
Credit 1.3
Innovation in Design, Provide Specific Title
1
Credit 1.4
1
Credit 2
LEED Accredited Professional
Wise
LOW
17
UVAF
MEDIUM
26
Grounds
High
Certified 25-32 points; Silver 33-38 points; Gold 39-51 points; Platinum 52-69 points
Certified 25-32 points; Silver 33-38 points; Gold 39-51 points; Platinum 52-69 points
Health System
LOW
Wise
MEDIUM
UVAF
BASE Checklist
High
Grounds
BASE Checklist
Health System
LEED NC Version 2.2
Capital Development Process
Capital Plan
Concept
or
Site & Design
Project Approval Guidelines
Architect
Approval
Design
Review
PostOccupancy
Evaluation
Design
Approval
Board
Actions
Architect
Selection
Project
Schedule
Construction
Documents
Detailed
Project Program
Facility Needs
Identification
Executive Review Committee
for Capital Development:
Construction
Occupancy
Schematic
Design
Bid
• Project Formulation Studies
• Funding Plan
• Pro Forma
10
Office of the Architect for the University
ART AND ARCHITECTURAL REVIEW BOARD
August 7, 2009
Agency Name:
University of Virginia
David J. Neuman, FAIA, Architect for the University
The Rotunda, S.E. Wing
Charlottesville, VA 22904 / (434) 924-6015
Project Title:
Rehearsal Hall
Current Project Status and Schedule:
Preliminary Design is in process. Construction is set to begin November, 2009.
Project Description:
The rehearsal hall will be a two story, 16,400 gross square foot structure set into the hillside north of Ruffin Hall between Culbreth Road and the CSX railroad
right-of-way.
The major building materials are brick, glass and zinc metal roofing.
Brief Program Description: The rehearsal hall will provide rehearsal and support spaces for the University Band Program and for the McIntire Department of Music.
The building will include a large rehearsal room sized to accommodate 250 musicians, individual and small ensemble rehearsal rooms, band offices, and storage spaces for instruments,
uniforms, and related equipment.
Relationship to Approved Master Plan:
The proposed project is consistent with the 2008 Grounds Plan. The building and its associated site improvements represent another
major step towards
the completion of the Arts Grounds component of the plan.
Contextual Issues and Design Intent:
The Rehearsal Hall is sited at the northeast corner of the Arts Common, which is on the north slope of Carr’s Hill and is currently framed
by Ruffin Hall,
Campbell Hall, the Fiske Kimball Fine Arts Library, the Drama Building, and the Culbreth Road Garage. The building not only completes the framing of the Arts Common and the view to the
Lambeth Colonnades, but also extends the Common across Culbreth Road. The building’s massing, detailing and materials relate to the adjacent structures.
Previous History with AARB: None
Names and Titles of Representatives for the Agency and the Architect/Engineer:
David Neuman, FAIA, Architect for the University of Virginia
Estimate of Time Required for the Presentation:
15 minutes
Action this Date:
BOV B&G Meeting
Material Deadlines
Start
Tuesday, July 21
Modifications to preliminary agenda and bullet points including overview
of each item and current status
Wednesday, August 5
Draft booklet materials (write-ups, drawings/pictures, resolutions)
Friday, August 7
Kay to distribute draft booklet for comments.
Wednesday, August 12 Revisions to draft B&G Committee Booklet
End
Wednesday, August 12
Architect’s Office to provide talking points on new planning studies
added to Board report for Colette
Thursday, August 20
Draft slides and talking points
Monday, August 24
FINAL comments on booklet
Monday, August 24
B&G Slide Practice in Madison Hall LLCR
Monday, September 7
FINAL slides and talking points
September 10 & 11
expected B&G Committee Meeting
DUE DATES: Process takes 7 weeks from start to finish