Transcript Slide 1

Society of Government Meeting Professionals
State of the Chapter
August 28, 2012
Brief History
• October 21, 1985 - Colorado was the third SGMP Chapter
to charter.
• The original name of the Chapter was the Colorado
Chapter, although once in a while it was referred to as the
Denver Chapter in the National newsletters.
• The Chapter was installed with 22 members and the event
was attended by a total of 65 people.
• In November 1998, the Chapter changed its name to the
Rocky Mountain Chapter to reflect more of its
encompassing states of New Mexico, Utah and Wyoming.
2012-2014 Chapter Board
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The 2012-2014 Board of Directors are:
President
Chele Clark, CGMP
First Vice President:
Claudette Ferris, CGMP
Second Vice President
Kimberly Forte, CGMP
Secretary
MaryLou Wallace, CGMP
Treasurer
Mark Richardson
Planner Director
Pamela Temple, CGMP
Planner Director
Judy James, CGMP
Supplier Director
Kim Hawks, CMP, CGMP
Immediate Past President Mary Williams, CGMP
2012-2014 Chapter Board
• Your Chapter Board met in July for our very first strategic
planning session to include Chapter members!
• The purpose was to work with Chapter members and
establish goals for the next two years.
• New Board members revisited the vision statement: “We
are committed to providing members with quality
educational programs, personal and professional
development, and partnering opportunities empowering
members to be successful in their field.”
Chapter Budget
2011-2012
Income: $40,289.46 Expenses: $44,577.84
Bank Balance as of 6/30/12: $15,049.44
2012-2013 Projected Income $56,400
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National Revenue Share
Monthly Program Revenue
Newsletter advertising
Website advertising
Sponsorships
Fundraisers: Silent Auctions; Raffles; King Soopers gift cards
Reverse Tradeshow at Fall Education Conference
Meetings Industry Council (MIC) Conference Revenue Share
Chapter Budget (continued)
2012-2013 Projected Expenses $56,319
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Monthly Program Speaker Fees/Travel
Fall Education Conference Speaker Fees/Travel
Scholarships to Fall Education Conference
Scholarships to National Education Conference
Scholarships to Meetings Industry Council (MIC) Conference
NEC, MIC Conference and Serving Up Hope Sponsorships
Website maintenance
Board member travel expenses
Honors and Awards Gala
Administrative costs: printing, bank charges, PO Box rental,
tax preparation, supplies, postage.
Programs
Monthly Program Evaluation Results, Scale of 1-5
5 Being the Highest
January: Putting CVBs to Work for Your Meeting – 4.20
January : Meeting Planning Boot Camp 101 – 4.45
February: Social Media Tools/Organizing Chaos – 3.85
March: Doing the Right Thing When No One is Looking – 4.53
April: Tradeshow and Conference Etiquette – 4.19
May: Back of the House Tour – 4.50
July: Are you Smarter Than a CGMP – 4.29
Goal: To increase monthly attendance at meetings by providing
educational opportunities that are beneficial, timely, and of use
to our membership.
Membership
We Are NOT Under a Supplier Freeze
– Our ratio of Planner to Supplier members is at 54%. This great news!, We have
been able to maintain our Planner ratio since November of 2011. This is due in
large part to member retention as well as the National membership promotion
last year when new planners were at to join for $30.
– On September 28, 2011 National assisted our Chapter in hosting a SGMP
Awareness Event at the Denver Federal Center.
– Our current ratio based on National HQs totals for July 2012:
• 81 Planners to 69 Suppliers – 150 total ratio members
• As of July 2012 – 155 total members (includes retirees)
Membership (continued)
How do we plan to maintain our membership?
Implement the 3 R’s of Membership Best Practices
Recruitment, Retention and Reclamation
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Use word of mouth – talking up SGMP benefits and our local chapter programs
Host another membership information session for federal government planners
Set up membership information exhibits at area educational facilities
Exhibit at tradeshows and other events
Offer quality programs that benefit all chapter members
Contact members who are up for renewal
Hold quarterly information session for all members
Enhance mentoring program
Ask for your support and help to get the word out to all prospective members that
membership in SGMP’s Rocky Mountain Chapter is a plus to their education and training
in the meetings industry and a boost to their networking opportunities.
Public Relations/Community Service
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Sponsored the Serving Up Hope Luncheon
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Participated in gift deliveries for the Children’s Hospital
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Sponsored Leadership Lab at SGMP National Education Conference
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Sponsored SGMP exhibit at the Meetings Industry Council Conference
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Sponsored National Charity – New Orleans Family Justice Center
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Coordinating chapter member assistance for the Tennyson Center for
Children and the Denver Children’s Advocacy Center
Public Relations/Marketing
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Marketing hotel banner advertising - The cost is $200/year – now that’s
a deal….
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Updating the Chapter website to keep it current
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Starting in January, the Chapter’s newsletter went to a quarterly
publication
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The Chapter has an account on
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The Chapter is now on
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Sponsored Leadership Lab at SGMP National Education Conference
Affiliations – Meetings Industry Council (MIC)
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Since 2000 the Meetings Industry Council of Colorado (MIC), consisting of 13 member
associations like SGMP, has produced an annual education conference and trade show
in Denver. This dynamic conference offers a full day’s educational package, speakers
showcase and trade show and is the signature event for meetings and events
professionals in the Rocky Mountain West. Over 600 planners and suppliers have
attended this conference in the past.
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The Board encourages Chapter member participation on MIC committees.
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The Board encourages Chapter members to attend their annual conference. The date
for 2013 is March 27. The registration fees are very minimal.
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The Rocky Mountain Chapter will sponsor a break out
session.
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Every MIC member association receives revenue from the
event based on the number of attendees.
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This year the Chapter had 41 attendees and received $2,599!
Affiliations – Meetings Industry Council (MIC)
Attend the Serving Up Hope Luncheon
Coordinated by the Meetings Industry Council of Colorado
Tuesday, November 6, 2012, 11:30 am - 1:30 pm
Denver Merchandise Mart Plaza Building
451 East 58th Avenue, Denver, CO 80216
The Chapter will be a sponsor…
This year’s theme is “Elect to End Hunger”
Industry Certifications
The Certified Government Meeting Professional designation and exam
was held again in Denver August 14-17, 2012.
Fifteen Rocky Mountain Chapter members passed their test
and are now certified!
Kimberly Forte and
MaryLou Wallace
both received a
Chapter Scholarship!
Industry Certifications
20% of the Rocky
Mountain Chapter
Members are Certified!
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Jodie Albert, CGMP
Amy Barfknecht, CGMP
Cheryl Blanton Chisholm, CGMP
Kate Bleakley, CGMP
Kay Bothwell, CMP
Viola Bralish, CGMP
Rachel Carmen, CGMP
Chele Clark, CGMP
Karen Davis, CGMP
Danielle DeLeon, CGMP
ReBecca Dillahunty, CMP
Denise Donnahoo, CGMP
Steve Ferency, CGMP
Claudette Ferris, CAP-OM, CGMP
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Kimberly Forte, CGMP
David Glickson, CMP
Tara Goushas, CMP, CGMP
Kim Hawks, CMP, CGMP
Christine Hellvig, CMP
Marybeth Hove, CGMP
April Ivey, CGMP
Brian Jackson, CGMP
Deena James, CGMP
Judy James, CGMP
Joann Kanost, CGMP
Nancy Litvak, CMP
Colleen Mahan, CGMP
Linda McNeill, CMP, CHME
Industry Certifications
20% of the Rocky
Mountain Chapter
Members are Certified!
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Leslie Navarro, CMP, CGMP
Melissa Oliver, CGMP
Brigit Pack, CGMP
Colin Purdy, CGMP
Jessica Quiroz, CGMP
Michelle Rangel, CGMP
Susie Reidthaler, CGMP
Paula Robinson, CMP
Lynette Schick, CMP
Lynn Skall, CMP, CASE
Pamela Temple, CGMP
Nancy Thomas, CGMP
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Keri Thompson, CGMP
Stephanie Thompson, CMP
MaryLou Wallace, CGMP
Mary Williams, CGMP
Sheila Zuschek, CGMP
Challenges
• Membership
 Retaining
 Recruitment
 Reclamation
• Chapter member involvement
• Committee involvement
• Attendance at monthly program meetings
Successes and Accomplishments
• Had a mentoring program for new members
• Visited new planner members
• Provided a quarterly orientation for all members with an
opportunity for a member forum
• Held an SGMP Awareness Event at the Denver Federal
Center
• Represented the Chapter at the Denver Federal Center
Chapter of Federally Employed Women hosted the 4th
Annual Charity Golf Tournament “Feds Chippin’ In.” Funds
raised from the event will benefit DFC FEW and local area
charities
Successes and Accomplishments (cont.)
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Held a very successful Meeting Planning Boot Camp 101
Held a very successful Fall Education Conference
Maintained a Chapter Policies and Procedures Manual
Reviewed, updated and implemented a Chapter Business
Plan
Promoted and supported more Chapter members in
becoming Committee Chairs
Held a very successful Honors and Awards Gala
Had very successful fundraising events: through
sponsorships and silent auctions
Sponsored and participated in various community
service/fundraising events
Successes and Accomplishments (cont.)
• Won 1st Place in Chapter Programming of the Year at
the SGMP National Education Conference!
• Received Chapter “Honors” Recognition at the SGMP
National Education Conference!
What’s on the horizon….
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Implement new and improved Chapter Business Plan
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Fall Education Conference at the Stonebridge Inn in Snowmass
Village, CO - October 5-6, 2012
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Online Education System (OES) – receive education contact hours
viewing SGMP programs online
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Government Meeting Specialist (GMS) – a chapter based operated
and executed certificate program
What’s on the horizon (continued)
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Community Service Projects
 Serving Up Hope Food Drive – link will be provided
 Tennyson Center for Children
 Denver Children’s Advocacy Center
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SGMP National Education Conference in Orlando, FL
May 22-24, 2012
Celebrities who visited our Chapter!
National Celebrities:
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Lynette Schick, CMP: Gilmer Institute of Learning Trustee
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Brett Sterenson: Gilmer Institute of Learning Trustee
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James A. Lynton, CHSP:SGMP National Treasurer and Region 6 Liaison
Celebrities who are members of our Chapter!
Chapter Celebrities:
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Claudette Ferris, CAP-OM, CGMP: SGMP RMC 2012 Planner of the Year
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Karen Davis: SGMP RMC 2012 Supplier of the Year
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Kim Hawks, CMP, CGMP: GEM Award recipient
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Chele Clark, CGMP: GEM Award recipient
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Steve Ferency, CGMP: GEM Award recipient
Could the next SGMP Rocky Mountain Celebrity be you?
Get involved - join a committee and you can be well on your way
to becoming one of the SGMP Celebrities!
Rocky Mountain Chapter Committees
SGMP Rocky Mountain Chapter New Committee Structure
Communications (Judy James, Liaison)
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Public Relations – Chair (Open)
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Newsletter – Stephanie Thompson, Chair
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Website – Chele Clark, Chair
Special Projects (Kim Hawks, Liaison)
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Honors and Awards - Colleen Mahan, Chair
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Nominations and Elections – Mary Williams, Chair
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History – Claudette Ferris, Chair
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Fall Education Conference –Jessica Quiroz, Chair
Education (Claudette Ferris, Liaison)
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Programs – Chele Clark, Chair
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Hospitality - Claudette Ferris, Chair (also works with Membership)
Membership (Kimberly Forte, Liaison) Rob Thomas, Chair
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Ambassadors – Shannon Dempsey, Chair
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Mentorship – Judy James, Chair
Fundraising (Mark Richardson, Liaison) – Chair (Open) – also works with Fall Education Conference
Community Service (Pam Temple, Liaison) – Co-chairs Amy Ollivier and Stacy Long
Society of Government Meeting Professionals
• Our Mission Statement - The Society of Government
Meeting Professionals, Inc. (SGMP) brings together
government planners and meeting supply service
professionals to improve the quality and promote the cost
effectiveness of government meetings.
• Thank you for your support of the SGMP Rocky Mountain
Chapter!
• Your Board is looking forward to a GREAT Fiscal Year
2012-2013….