Transcript Bidder/Supplier Timeline: New VIPP Tender Process

Victorian Industry Participation Policy
Presentation for Bidders and Suppliers on How to Prepare a VIPP
Plan in the enhanced VIPP Management Centre
2013
How to use this guide
• This guide is intended to assist bidders/suppliers with the completion of
their VIPP Plans via the VIPP Management Centre (VMC).
• A Help Index on the following page contains links to various sections
within this guide .
• This guide is best viewed in slide show mode.
• Use the home button
to return to the help index at any time.
3.1
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Dashboard
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4
5
Create a New VIPP Plan
What are Contestable Items?
4.1
What is Value-Added Activity?
Localisation Assistance
VMC Help Index
(Click on the text/circles to access sections)
4.2
How to save a VIPP Plan?
4.3
VIPP Plan Assistance and Online Tools
4.4
Submit VIPP Plan – Localisation Assistance
4.5
Submit VIPP Plan – Certification
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1. Changes to VIPP: What are the VIPP
reforms and what’s new?
The new VIPP Guidelines apply from 1 January 2013. The key features of the
new Guidelines include:
• A new electronic VIPP Plan with enhanced assistance features for
businesses and government agencies. This will help businesses to
complete the VIPP process more accurately and efficiently.
• More robust monitoring and reporting requirements to demonstrate the
local content outcomes achieved through the implementation of VIPP,
including the introduction of a post-contract verification process.
• For further information, visit http://www.dbi.vic.gov.ay/vipp
2. Bidder/Supplier Process
Timeline
Monitoring & Reporting
Monitoring
Supplier’s monitor s their
VIPP outcomes
throughout the project/
procurement activity .
Post Contract Verification
Department/ agency provides
monitoring table to supplier
and requests actual VIPP
outcomes.
Post Tender Negotiations
Create a New VIPP Plan
Close of Tender
To create an VIPP Plan, search
for relevant tender on VMC.
Include the certified
VIPP Plan and letter as
part of bid by
certification due date.
Tender Registration
In order to start a VIPP
Plan, the tender must be
registered on VMC by the
relevant government
department/ agency.
Register on VIPP
Management
Centre (VMC)
If VIPP commitments change
due to post tender
negotiations, create a new
VIPP Plan for certification
Certification
Submit VIPP Plan for
certification.
Localisation Assistance
Seek assistance from ICN to
increase ANZ value-added
activity % on input items.
Allow up to 2-3 business
day turn around prior to
certification due date.
Allow up to 4-6 business
days prior to certification
due date.
ICN Evaluation Report
ICN provides assessment
of shortlisted bidder VIPP
Plans to the government
department/ agency.
Tender Assessment & Contract Award
Key
Department/ agency
Bidder/supplier
ICN
Bidder/Supplier Process
Dep/Agency/ICN Process
VIPP Plan Submission
3. VIPP Management Centre (VMC)
• The VIPP Management Centre (VMC) is an online platform where
bidders/suppliers can manage their VIPP obligations.
• The VMC is available at https://www.icnvic.org.au/vipp.
• Bidders/suppliers must complete and submit their VIPP Plans via the VMC
for assistance or certification.
• VMC has been optimised to work on the following web browsers.
– Google Chrome
– Mozilla Firefox
– Microsoft Internet Explorer 9
• VMC is not yet compatible with smartphone/tablet devices.
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TIPS:
1.
Account Type: select tenderer account type.
2.
Account Details: enter username (email
address) and password to access account.
3.
Create NEW Tenderer account: register for
VMC account if you are NOT an existing user.
4.
Forgotten Password: click to retrieve
password
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TIPS:
1.
Web browser: DO NOT use web browser
forward and back navigation buttons whilst
logged into VMC. Doing so could cause loss of
data/information.
TIPS:
5.
Add new plan: begin a new VIPP Plan.
6.
Search Plans: search for previously submitted VIPP
Plans.
7.
Withdraw: click to withdraw VIPP Plan from
assistance/ certification.
8.
Certificate: download certification letter.
9.
Assistance/Certification mode: switch from
assistance to certification mode by selecting the
relevant button. Note you cannot switch back to
assistance once in certification mode.
10. Plan: Modify (assistance mode only)/download VIPP
Plan (certification mode only).
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11. Message Room: access messages from ICN
consultants. This icon will flash red when a new
message has been received.
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TIPS:
1.
Incomplete VIPP Plans: access previously saved, but
not yet completed, VIPP Plans.
2.
My Account Details: update account information.
3.
Timer: indicate length of session
4.
HELP: contact ICN for HELP on how to complete VIPP
Plan.
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4. VIPP Plan
4.1 Create New VIPP Plan
• Bidders can ONLY begin an online VIPP Plan when the government
department/agency has registered the tender on VMC.
• The following slides indicate how to complete the online VIPP Plan:
1.
Click “Add new plan” button.
2.
Search for name of tender or tender reference number.
3.
Can’t find tender? – click the “Can’t find Tender” link to contact the
relevant government department/agency .
4.
Enter contract description.
1. Add New VIPP Plan
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TIPS:
1.
Add new plan: begin new VIPP Plan.
2. Search for Tender Name / Reference Number
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TIPS:
1.
Can’t find tender link.
2.
Predictive search feature streams results to
the name of tender and tender reference
number fields, dynamically updating results
as a user types. Note: To clear field, press
double backspace.
3.
Navigation: All fields must be completed on
each page before users can proceed to the
next section
3. Can’t Find Tender?
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TIPS:
1.
Can’t find tender? - link
2.
User details are pre-filled. Select relevant
government department/ agency from
drop down menu to advise them to
register project on VMC.
4. Contract Description
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TIPS:
1.
Pre-populated fields are there to help
bidders reduce time filling in form. These
fields can be edited and changed.
What are Contestable Items?
• Goods and services are considered to be a contestable item within a
procurement activity, when there are competitive international suppliers
and competitive ANZ suppliers.
• A list of contestable items that may be relevant for the tender, are
generated during agency/ department registration of tender on VMC.
• These items prepopulate the value-added activity table in Section 3.1 of
the VIPP Plan.
• The items provided are generally required to complete relevant tenders,
however they are only indicative and not an exhaustive list. Bidders
should review and adjust where appropriate/ necessary.
• Non-contestable items are not included e.g. preliminaries, civil works,
earthworks, etc. Bidders must also consider non-contestable items to
accurately reflect the entire scope of contract works.
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TIPS:
1.
Select all by checking box
2.
Select individual contestable items by
checking box next to the relevant item.
Localisation Assistance
• Bidders can seek localisation assistance from ICN’s Business Capability
Advisors (BCA) to increase their ANZ value-added activity percentage on
input items.
• Allow up to 4-6 business day turn around (i.e. account for certification
processing), prior to certification due date.
• Localisation assistance cannot help you with completing a VIPP Plan.
• For VIPP website assistance or help on how to complete a VIPP Plan,
please contact ICN on (03) 9864 6700.
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TIPS:
1.
No assistance: Plan submitted straight
to certification ONLY.
2.
Increase my ANZ content: submit Plan
for assistance to increase local content.
Note: do not select “Increase my ANZ
content” if you require help completing
the Plan.
What is ANZ Value-Added Activity?
• ANZ valued-added activity refers to cost of producing Victorian/
Australian/New Zealand goods or service less the cost of the imported
components (goods & services).
• Contestable items do not necessarily have an ANZ value-added activity of
100%.
• Items listed as 100% ANZ value-added activity may indicate an over
commitment as they could contain imported elements, even though they
are sourced from a local supplier.
• Items listed as 0% ANZ value-added activity may indicate miscalculation.
Consider profit margins, warehousing/logistics, testing, installation, repair
services, training, marketing and administration, which may contribute to
each item's ANZ value-added activities.
TIPS:
1.
To remove items, check the clear box.
2.
Contestable item.
3.
Percentages of Imported Content/Local
Content auto-calculate (Σ=100%). Either
field must be populated to auto calculate.
4.
Percentage of Total Local Content autocalculated.
5.
Total Percentages of Contract Content and
Total Local Content auto-calculate (Total
Contract Content Σ = 100%)
6.
Add another item: click link to add
additional items
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4.2 How to Save a VIPP Plan?
• Bidders can save an VIPP Plan at any stage.
• Only one (1) Plan can be saved per tender per bidder.
• If you have already started a VIPP Plan for a tender, please go to
“Incomplete Plans” section to complete.
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TIPS:
1.
Save and Exit: saves content and exits
current Plan
2.
Next: automatically saves content and
proceeds to next section
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TIPS:
1.
Incomplete Plan: access saved VIPP
Plans
2.
Resume Plan: click the icon to resume a
previously saved VIPP Plan
4.3 VIPP Plan Assistance and Online Tools
• In-form assistance is available throughout the VIPP Plan on the VMC.
These include:
– Mouse rollovers for further information or descriptions.
– Prefabricated paragraphs to help you get started on implementation
process questions.
– Previously used paragraphs.
– Formulas and calculation methodologies.
Tips:
1.
Mouse Rollover: simply place your
mouse on the
to access assistance on
how to complete the Plan.
2.
Formulas and methodologies to
calculate FTE.
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FTE is calculated by adding all the estimated hours onsite and offsite associated with the contract and dividing this by 231
days multiplied by 7.6 hrs/day, as follows:
FTE={Total estimated contract hours(direct and indirect) / (231 days X 7.6 hrs per day}
Contract Length (years#)
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Tips:
1.
Pre-fabricated and previous VIPP Plan
responses: click to expand or collapse.
2.
Copy & Insert: click on the link to copy
and insert text into field.
4.4 VIPP Plan Submission – Localisation
Assistance
• Bidders can preview their VIPP Plan prior to selecting ‘submission for
assistance’ to request a BCA to advise on local capabilities to increase your
ANZ value added activity.
• To make changes, close the preview window and click the “back” button
on the VIPP Plan. DO NOT use web browser forward/back buttons.
• The following slides indicate how to submit a VIPP Plan for localisation
assistance:
1.
To submit VIPP Plan for assistance, click the “submit for assistance”
button (must be previously selected in Section 3.1).
2.
To modify existing VIPP Plan in assistance, locate the Plan on your
dashboard and click the Plan icon to open.
1. Submit VIPP Plan for Assistance
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Tips:
1.
Preview VIPP Plan: click to preview
VIPP Plan prior to submission.
2.
Back: click to make changes to VIPP
Plan.
3.
Submit For Assistance: click to submit
plan for localisation assistance.
1. Submit VIPP Plan for Assistance
2. Modify VIPP Plan in Assistance
Tips:
1.
Plan: Modify VIPP Plan.
2.
Assistance/Certification Modes: switch
from assistance to certification mode
by selecting the relevant button. Note
you cannot switch back to assistance
once in certification mode.
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4.5 VIPP Plan Submission - Certification
• Bidders can preview their VIPP Plan prior to submission for assistance or
certification.
• To make changes, close the preview window and click the “back” button
on the VIPP Plan. DO NOT use web browser forward/back buttons.
• The following slides indicate how to submit a VIPP Plan for certification:
1.
To submit VIPP Plan for certification, click the “submit for
certification” button.
• Ensure to read the statement of compliance and to complete the
checklist.
• VIPP Plans cannot be edited once submitted for certification.
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2
Tips:
1.
Read the statement of compliance prior
to submission.
2.
Submit For Certification: click to submit
plan for certification.
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Tips:
1.
Checklist: Read and confirm each
checkpoint.
2.
Check box: click to confirm
3.
Submit: once ALL checklist points have
been read and checked, click “submit”.
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5. Post Tender Negotiations
• If VIPP commitments change due to post tender negotiations, government
department/agency will inform the bidder/supplier and ICN that the VIPP
Plan needs to be revised and then submitted for re-certification.
• Confirm with ICN on (03) 9864 6700 that your VIPP Plan has been
switched to assistance mode and can be modified.
6. Monitoring and Post Contract Reporting
• Upon the completion of contracts where the VIPP applies, the supplier/
contractor must provide the VIPP outcomes to the government
agency/department when requested.
• The supplier/contractor must use the VIPP Monitoring Table, and submit a
declaration attesting to the veracity of the outcomes reported. The agency
provides these details to the ICN for verification.
• These forms will be available at: http://www.dbi.vic.gov.au/vipp
Contact Details
•
For any policy queries regarding the VIPP, contact:
Department of State Development, Business and Innovation (DSDBI)
Email: [email protected]
Tel: 13 22 15
www.dbi.vic.gov.au/vipp
•
For queries regarding the VIPP Management Centre or how to complete
a VIPP Plan, contact:
Industry Capability Network (Victoria) Ltd
Tel: (03) 9864 6700
www.icnvic.org.au/vipp