Transcript Meet the requirement of Advance Electronic Presentation of

Meet the requirement of Advance
Electronic Presentation of Cargo
Information - Air
from US Customs and Border
Protection
CLG
June 2004
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Required from airline
• Submit the accurate and complete MAWB
data stated in the rule to AAMS at 4 hours
prior the arrival at the first US port.
• Submit the accurate and complete HAWB
data stated in the rule to AAMS at 4 hours
prior the arrival at the first US port unless
another party specified in the rule elects to
present the information direct to CBP
• Conduct reasonable verification of cargo
information prior submission to AAMS,
including HAWB data
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Required from cargo agents
To meet the requirement, the cargo agent, at the
agreed cut off time,
• Submit to the airline, electronically, the required
HAWB data stated in the rule
• Submit to the airline, in paper form, the HAWB
summary providing the required HAWB data
stated in the rule for the purpose of verification
and fall back
• Submit to the airline, in paper form, the loading
information by unit at HAWB level for shipment
built by the cargo agent for the purpose of split
shipment handling
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HAWB summary and loading
summary
• House manifest, if it provides all the
required information, can serve the purpose
of the above mentioned HAWB summary
and loading information
• In HKG, cargo agent is currently providing
the required information in their house
manifest. It is delivered to the airline at the
agreed cut off time together with the
MAWB
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Data accuracy is the primary concern
• Airline is held liable for the data submitted
although the HAWB data is provided by the
cargo agent
• At this time, there is no better way to
guarantee the data accuracy except that
airline has to verify the data prior
submission
• Today, there is no “final version” of FWB
and FHL. Therefore airline can only assume
the hard copy of house manifest is the final
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version of HAWB data submitted.
Verification conducted by airline
• Match the hard copy against the electronic copy
• Adopt a common sense approach based on the guidelines
provided by CBP including those examples of acceptable
and unacceptable goods description. It is noted that
– Shipper/Consignee address has to be detail enough to
enable one to contact the shipper or consignee listed
– Goods description can adequately identify the contents
of the goods
• Confirm the required MAWB and HAWB data are ready in
the electronic file.
• Confirm the accuracy and completeness of required
MAWB and HAWB data in the electronic file.
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In case of discrepancy
• Lack of electronic copy
– Based on the hard copy provided by the cargo agent,
make the entry on behalf of the cargo agent,at a fee
• Electronic copy not match the hard copy
– Based on the hard copy provided by the cargo agent,
make the correction on behalf of the cargo agent, at a
fee
• Incomplete data
– Call the cargo agent to verify, cargo agent confirm by
writing, make the correction, as required, on behalf of
the cargo agent, at a fee.
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Two technical issues had been
identified
• Insufficient field length of goods description in
FHL
– Use the TXT field to accommodate the same field length of
AAMS, that is, 35 characters
• HAWB identifier exceeds the field length of
AAMS, that is, 12 characters
– It was noted that FIATA recommended both the HAWB layout and
the Conditions of Contract on the reverse side of the HAWB must
be according to IATA Resolution 600a and 600b(II) respectively.
For HAWB layout, FIATA elaborated that the HAWB identifier
must have a maximum of 12 digits the same as the Master AWB of
airlines.
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HKG situation
• Airline (through Carrier Liaison Group) has actively
worked with cargo agent (through HAFFA) to develop the
industry best practice in HKG
• It is ready to meet the stated implementation schedule;
– EC 13 AUG 2004
– Central 13 OCT 2004
– WC 13 DEC 2004
• In progress: Possible charge to cover the additional cost.
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