Transcript WASHINGTON FIRE SERVICES RESOURCE MOBILIZATION …

Washington State Patrol
Office of the State Fire Marshal
Unit 8:
Documentation:
Record Keeping
Systems and
Procedures
Washington State Patrol
Office of the State Fire Marshal
Unit Objectives
 Explain the use and significance of the Incident Order
Number and the Request (Resource Order) Number.
 Explain individual timekeeping.
 Identify and demonstrate the completion of required
unit documentation.
 Explain methods of compensation/reimbursement.
 Demonstrate state mobilization check-in and checkout.
Washington State Patrol
Office of the State Fire Marshal
Incident Number
 You will receive an Incident Number.
 Based off a National System.
 First two letters indicate state, the next three letters indicate the agency
location.
 State Mobe uses WA-WFS- followed by a sequential number. Example
WA-WFS-232. This number should be included on Crew and
Equipment Time Reports.
Examples of other federal numbering schemes
Forest Service WA-**F-000
DNR
WA-**S-000
Bureau of Indian Affairs WA-**A-000
Bureau of Land Management WA-**D000
US Fish & Wildlife WA-**R-000
National Park Service WA-**P-000
Washington State Patrol
Office of the State Fire Marshal
Resource Order Number
 A unique number assigned to each
apparatus by the WSP Mobilization Section.
 All resources must have a Resource Order
Number.
 Shall be placed on the vehicle windshield.
 The Resource Order Number is the primary
tracking number for the apparatus and
personnel – it should be included on both
Crew and Equipment Time reports.
Washington State Patrol
Office of the State Fire Marshal
Resource Order Number
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Overhead personnel are issued an “O” number.
Equipment w/personnel are issued an “E” number.
Aircraft w/personnel are issued an “A” number.
Crews are issued a “C” number.
Supplies are issued an “S” number.
Example: Strike Team with STL, STL(T) and five engines
Washington State Patrol
Office of the State Fire Marshal
Incident Documentation
 All Equipment
o Mobe Manifest Form
 All Responders
o Firefighter Time Report
o Emergency Firefighter Time Report
(Red Dog)
o Equipment Shift Ticket
o Emergency Equipment Use Invoice
 Volunteer Personnel
o W-4
o WSP Waiver
 W9 and OFM Payee Registration Form
needed for POV use.
Washington State Patrol
Office of the State Fire Marshal
Incident Documentation
 While examples are provided here, it is recommended
that responders receive hands-on instruction by their
department’s training officer in the correct completion of
mobilization related paperwork.
 Correct completion of mobilization paperwork can save
you considerable grief at a later date.
Washington State Patrol
Office of the State Fire Marshal
Mobilization Manifest Form
 Used to record personnel and
equipment being sent to an incident
either as a single resource or as a
strike team/task force.
 Use one form per apparatus.
Complete the form and email to the
WSP Mobilization Section (email on
bottom of form).
 Present Mobilization Manifest Form
at check-in.
Washington State Patrol
Office of the State Fire Marshal
Mobilization Manifest Form
Washington State Patrol
Office of the State Fire Marshal
Crew Time Reports (CTR)
 Used to track time of personnel.
 One form used for each
apparatus.
 Signed by Division Supervisor.
 Turn in White copy daily to the
Time Unit Recorder (Finance
Section).
 First CTR can show just travel OR
travel plus first assignment as
shown on the next slide.
Thurston County Fire Dist #25
WSP Mobe
E2124
WA-WFS-232
7/12/13
1)
Steve James
Robert Smith
Jon Blackwell
ENGB
FF1
FF1
T
Steve James
Robert Smith
Jon Blackwell
ENGB 13:00
FF1
FF1
1) Muster for mobe
T) Travel to Alpine Lane Fire
Signed by Division Supervisory
11:00 13:00
19:00
Washington State Patrol
Office of the State Fire Marshal
Travel Only
Travel and first operational period
Thurston County Fire District #25
WSP Mobe
Alpine Lane
E2124
WA-WFS-232
Thurston County Fire District #25
WSP Mobe
Alpine Lane
7/12/13
7/12/13
Steve James
Robert Smith
Jon Blackwell
ENGB 11:00
FF1
FF1
13:00
T ) Steve James
Robert Smith
Jon Blackwell
ENGB 13:00
FF1
FF1
19:00
1)
1) Muster for mobe
T) Travel to Alpine Lane Fire
Signed by Division Supervisor
E2124
WA-WFS-232
7/13/13
1)
Steve James
Robert Smith
Jon Blackwell
ENGB 11:00
FF1
FF1
13:00
T)
Steve James
Robert Smith
Jon Blackwell
ENGB 13:00
FF1
FF1
19:00
2) Steve James
Robert Smith
Jon Blackwell
ENGB 19:00
FF1
FF1
00:00 00:00 07:00
1) Muster for mobe
T) Travel to Alpine Lane Fire
2) Assigned to Division D – Structure Protection
Signed by Division Supervisor
Washington State Patrol
Office of the State Fire Marshal
Emergency Firefighter Time Report
 Also referred to as a “Red Dog” due
to its red color.
 Used to track firefighter time.
 Crew Time Reports (CTR’s) turned in
daily are transferred onto the Red
Dog by the Finance Section.
Washington State Patrol
Office of the State Fire Marshal
Emergency Firefighter Time Report
Resource Order Number
E-2124
Career – Thurston #25
X
532-62-1234
Olympia
John Rae Doe
Thurston County Fire District 25
6943 Smelter Way NW
6943 Smelter Way NW
Olympia
WA
98502
Emergency contact can be department, spouse
or relative (department preferred).
Olympia
WA
(360) 239-1243
Enter Career or Volunteer
and provide department name
Washington State Patrol
Office of the State Fire Marshal
Emergency Firefighter Time Report
Incident Name
Alpine Lane Fire
WA-WFS-232
FFT2
Enter your
position
Incident Number
Washington State Patrol
Office of the State Fire Marshal
Emergency Equipment Shift Ticket
 Used to track Equipment time.
 Equipment shift tickets turned
in daily to Time Unit (Finance
Section).
 Time Unit transfers information
onto the Emergency
Equipment Use Invoice or into
ISUITE.
 Signed by both ENGB and
Division Supervisor.
Washington State Patrol
Office of the State Fire Marshal
Emergency Equipment Shift Ticket
Showing Initial Response to Incident
Alpine Lane
Ford
B-251
WA-WFS-232
F250
34546C
7/12/13 13:00 19:00 6
Hours Operated
Travel
Resource Number E-2124
Thurston #25
Robert Whitehall
X
X
Type 6 Engine Equipment Type
Starting Mileage: 10,1000
Ending Mileage: 10,250
Fuel Type
Robert Whitehall
Diesel Fuel
07/12/2013
 Indicate Type of Engine,
Tender or Command Vehicle.
 On the initial travel day, keep
track of both hours worked
and miles driven.
 Return travel is based on the
number of miles from the
incident to home, divided by
45 mph.
 Equipment is paid by the
hours of use, not mileage.
DO NOT include time spent to Muster, Check-in, Briefings or Demobe
Washington State Patrol
Office of the State Fire Marshal
Emergency Equipment Shift Ticket
Showing Travel and first Shift
Alpine Lane
Ford
B-251
WA-WFS-232
F250
34546C
7/12/13 13:00 19:00 6
7/13/13 07:00 18:30 11.5
Hours Operated
Robert Whitehall
Travel
Division “B”
Resource Number E-2124
Thurston #25
Robert Whitehall
X
X
Type 6 Engine Equipment Type
Starting Mileage: 10,1000
Ending Mileage: 10,250
Fuel Type
Diesel Fuel
07/12/2013
 Indicate Type of Engine,
Tender or Command Vehicle.
 On the initial travel day, keep
track of both hours worked
and miles driven.
 Return travel is based on the
number of miles from the
incident to home, divided by
45 mph.
 Equipment is paid by the
hours of use, not mileage.
DO NOT include time spent to Muster, Check-in, Briefings or Demobe
Washington State Patrol
Office of the State Fire Marshal
Emergency Equipment- Use Invoice
 Used to track Equipment time.
 Equipment shift tickets turned in daily
are transferred onto the Emergency
Equipment Use Invoice.
 Emergency Equipment – Use Invoice
is not used by Incident Management
Teams that use a computerized
system called ISUITE.
Washington State Patrol
Office of the State Fire Marshal
Emergency Equipment – Use Invoice
Indicate diesel or gas
Thurston County Fire District #25
6943 Smelter Way NW
Olympia, WA 98501 91-8143267
B-251 Lic# 34546C
Ford F450 Type 6 Eng
Washington State Patrol
Mobilization
Alpine Lane Fire
Olympia
Diesel
07 12 13
X
X
E2124
12:00 hrs
Washington State Patrol
Office of the State Fire Marshal
Check-in
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All personnel must Check-in at the Incident.
Provide at check-in for each apparatus:
o Mobilization Manifest
o Emergency Equipment Use Invoice
o Equipment Shift Ticket (for travel)
Career members
o Emergency Firefighter Time Report
o CTR
Volunteer members
o Emergency Firefighter Time Report
o CTR
o WSP Waiver
o W4
IMT’s use different versions of a check-in form.
This form is used to capture information for later
entry into ISUITE.
Washington State Patrol
Office of the State Fire Marshal
Mobilization Compensation 101
Muster and Time to Place Equipment back in
service
 2-hours paid to “muster” prior to departure.
o This is time spent preparing for a
mobilization (loading equipment and
taking an inventory, etc).
o Time should be noted on CTR.
o Equipment NOT paid for Muster – actual
travel time only.
 1-hour paid for personnel to place equipment
back in service upon arrival home.
Washington State Patrol
Office of the State Fire Marshal
Mobilization Compensation 101
Travel Time
 Travel Time to and from a mobilization is limited to
a 45 mph travel average.
o Extenuating circumstances such as heavy
traffic or road construction should be noted
on the CTR.
Crew Swaps
 Travel to and from is only paid once per
apparatus for the incident.
o Replacement crews are not paid travel to the
incident and replaced crews are not paid
travel home.
Washington State Patrol
Office of the State Fire Marshal
Mobilization Compensation 101
Morning Briefing
 STEN, STEN(T) and ENGB should attend morning
briefings and are thus compensated.
o Others may be paid IF REQUIRED to attend.
o If remainder of crew is preparing the
apparatus during briefing, it should be noted
on the CTR.
o Breakfast is NOT compensable.
o Apparatus are NOT compensated during
briefings.
Lunch
 Lunch is the only compensable meal.
o Due to various agency rules, an Incident
Management Team may require you to
deduct a 30-minute lunch period on your
CTR. Do Not Worry! The Mobilization
Section will later adjust your time accordingly.
Note on your CTR
“1/2 hour compensable
lunch”