Transcript Enterprise Resource Planning (ERP)

Enterprise Resource
Planning (ERP)
Project Group
Ali KODAL
Cagdas GUR
Dalvin EBIWARE
Ferdad MOTARJEMI
Mustafa Gündeğer
 What is Enterprise Resource Planning (ERP)?
 How ERP systems are implemented within
companies?
 Companies before ERP Systems
 EMU Real Case Example
 Companies after ERP Systems
 EMU Real Case Example
 Sap Program Structure in Printing Process
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E.M.U. ERP Systems
ERP Software Companies
Istanbul Fast Ferries (IDO) Uses SAP
How Engineers benefits from ERP systems?
SAP shareholders
COMPUTER INTEGRATED
MANUFACTURING - CIM
 "CIM is the integration of total
manufacturing enterprise by using
integrated systems and data
communication coupled with new
managerial philosophies that improve
organizational and personnel efficiency."
Subsystems of CIM operation:
 CAD/CAM (Computer-aided design/Computer-aided
manufacturing)
 ERP (Enterprise resource planning)
 CAPP, (Computer-aided process planning)
 CNC (computer numerical control) machine tools
 DNC, direct numerical control machine tools
 FMS, flexible machining systems
 ASRS, automated storage and retrieval systems
 AGV, automated guided vehicles
 Robotics
 Automated conveyance systems
 Computerized scheduling and production control
 CAQ (Computer-aided quality assurance)
 A business system integrated by a common database.
 Lean Manufacturing
What is Enterprise Resource
Planning (ERP)?
 ERP is an enterprise-wide information
system designed to coordinate all the
 resources,
 information,
 activities needed
to complete business processes such as;
 order fulfillment
 billing.
How ERP Systems Works?
 A typical ERP system would use multiple
component of computer software and
hardware to achieve integration
 ERP delivers a single database that
contains all data for the software module
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Solutions of ERP
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Financial Management
Inventory Management
Purchasing
Sales Management
Production Planning
Advanced Visual Planning
Manufacturing Management
How ERP systems are
implemented within companies?
 ERP Software Companies start analysing
the prospective company(s), identifing
their individual needs.
 Setup of ERP systems
 For Mid-size companies 5-12 months
 Large Companies 6-18 months
Companies before ERP Systems
Example of EMU
 Industrial Engineering Faculty wants to
buy a new Printer.
 For this reason Secretary gives a
purchasing order by filling purchasing
order forms.
 Next slide shows how this purchasing
request process flow was working before
ERP systems.
New Printer Purchasing Process
1. Purchase order form for a new printer
2. Head of Department Confirmation- Faculty Head
3. Purchase order document sent to E.M.U. Account Office
4. Account Office Secretary sents the purchase order to the Responsibles
5. Purchase order- Responsible personal Confirmation
6. Purchasing department- Manager Confirmation
7. Transfer to Finance Department Secretary for processing
8. Finance Department Responsible’s Confirmation
9. Transfer to Rector’s Office
10. Rector’s Secretary- Confirmation
11. Confirmation Transfer, to Purchase Department Secretary
12. Purchase Responsible personal commends with Purchase:
Example: Before ERP Systems
Transfer to
Accounting Office
Secretary’s New printer
application
Companies after ERP Systems
Example E.M.U. IE Faculty
 Industrial Engineering Faculty wants to
buy a new HP Printer.
 For this reason Secretary gives a
purchasing order with using E.M.U.
Online ERP systems.
 Next slide shows the purchasing order
process flow with ERP Systems.
E.M.U. After ERP Systems
SECRETARY
CONFIRMATION
REQUEST OF NEW
HP PRINTER
SAP SYSTEM ONLINE
PURCHASEING MANAGER
SAP SYSTEM ONLINE
FINANCE DEPARTMENT
CONFIRMATION
SAP SYSTEM ONLINE
HEAD OF DEPARTMENT
CONFIRMATION
SAP SYSTEM ONLINE
PURCHASE
RESPONSIBLE
FINANCIAL
ACCOUNTING
SAP SYSTEM ONLINE
RECTORS OFFICE
PURCHASE
OF NEW
HP PRINTER
CONFIRMATION
SAP SYSTEM ONLINE
PURCHASE DEPARTMENT
In this real case there the benefits of the
ERP systems
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Online Data Flow decreases the process time
Fast & Online Confirmation
Less Paperwork
No need for folder storage
Database Security
Less Employee needed
Easy Financial Management
Better Inventory Management
Example E.M.U. IE Faculty
 One of instructor gives printing order to
the secretary.
 Next slides shows the process flow and
how the system works step by step.
 SAP Program Structure in Printing Process
Open program
Request Form is selected for Printing Office.
secretary receives a code from program
Secretary confirms on the SAP program
signed
Printing Process Flow Diagram
Printout Process of IE Department
Secretary of the department opens SAP page.
User
Password
Sign In
1. security step 1 is for
IE DEPT
2. security step 2 is
for Administrator.
EMU Information Department
Purchasing & Inventory Control Management
Create Request
Editting
Managerial Unit Request
Confirmation
Request List
Printout
After Second step menu is shown
3. Request Form is selected for Printing
Office.
4. Then, title of the request, course code,
instructor name, work category, and
office telephone number is filled by
secretary
Printing Department Request Form
User
Subject of Request
Printout
Materials will be selling in bookstore
Work type
Next
Name Surname
Definitions
Phone
5.Secretary receives a number (code) from program.
6.This number is sent to the instructor and the
instructor fills a short form.
7.After he/she signed the paper the form is sent to the
secretary;
8.Secretary confirms on the SAP program.
9. Accounting office is informed and cost is calculated,
check to see if Industrial Engineering has the
required budget. After approval
10.Then the printing process drops to the list of the
printing center.
11. Inventory management is informed.
12. Purchasing Office is informed simultaneusly.
EMU ERP SYSTEMS
• 6.00cc SAP
• ORACLE 10.2
MM MODULE
Material Management
FI MODULE
Financial Management
CO MODULE
Controlling Operations
AA MODULE
Asset Accounting
FM MODULE
Funds Management
What is SAP MM?
SAP MM (Materials Management)
 SAP MM is a module is used for Procurement Handling
and Inventory Management.
 The module has two important master data - material
and vendor.
 Broadly, the various levels that can be defined for a
SAP MM implementation are:
 Client,
 Company Code,
 Plant,
 Storage Location,
 Purchase Organization.
Material Management (MM)
LOGICAL STRUCTURE
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supplier
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vendor
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production
Distribution
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customer
SAP FICO
Financial Accounting (FI) Module
 The SAP FICO module includes 2 major categories;
 Financials (FI)
 Controlling (CO)
FI (Financial Accounting) module includes;
 Accounts payable
 Accounts receivable
 General ledger
Controlling (CO) Module
The CO (Controlling) Module has multiple configuration
steps that must be followed for complete implementation
of this module.
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Cost Center
Order Management
Commitment Mgt
Profit Analysis
Acty-Based Costing
ERP Software Companies
& Marketshares
Software
SAP; 15,6
Peoplesoft;
4,9
Oracle ; 4,8
Market Share
SAP
15.6
Peoplesoft
4.9
Oracle
4.8
Baan
3.0
CA
3.0
JDE
2.2
SSA
2.1
GEAC
2.0
IBM
1.8
JBA
1.7
Others
59.0
Baan; 3
Others ; 59
CA; 3
JDE; 2,2
SSA; 2,1
GEAC; 2
IBM; 1,8
JBA; 1,7
Istanbul Fast Ferries (IDO)
Uses SAP Software
Istanbul Fast Ferries
(IDO)
• Annually 91 million passanger
• Annually 5,5 million vehicles
• Dailly 1,200 navigation capacity
• 90 Ships
• 82 Terminals
• 3,200 personel
• 314 Million YTL endorsement
PASSANGER
MAINTENANCE
SAP CENTER
FUEL
EMPLOYEE
PASSANGER
PASSANGER
SAP Systems arranges relationship between;
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shipping conditions,
route determination,
shipping point,
employee conditions,
fuel supply,
maintenance
Combine these variables in order to
determine optimal transportation mode and
service levels.
Controlling Module (CO)
 IDO passanger can send SMS to IDO
SAP system and get the information
about shipping route times.
 This process is a service of Controlling
Module.
Istanbul Fast Ferries
SAP SYSTEM’s first step
PM
Plant Maintanance
MM MODULE
Material Management
CO-CCA MODULE
Controlling Operations
FI MODULE
Financial Management
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FI-AA MODULE
Asset Accounting
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FM MODULE
Funds Management
HR-PA
Human Resource- Professional
Association
PM - Plant Maintenance
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Equipment and Technical Objects (PM-EQM)
Preventive Maintenance ( PM-PRM)
Maintenance Order Management (PM-WOC)
Work Clearance Management (PM-WCM)
Information System (PM-IS)
Workflow Scenarios (PM/CS)
Istanbul Fast Ferries
SAP SYSTEM 2nd step
TR-CM
Data Adjustment in Cash Management
TR-TM
Treasury Management
HR-PD
Human Resources Performance Evaluation
CO-PA
Profitability Analysis
WF
Work Flow
Istanbul Fast Ferries
BENEFITS OF SAP SYSTEM FOR IDO
 Increased efficiency of whole system,
 Prevented from the same procedures repetition,
 Easy access of any information from the huge
databank,
 Easy tracking and control of past transactions,
 Standardization of transactions and information
security, and
 Measurable timing of transactions and delagation.
How can Engineers benefit
from ERP systems ?
Usesful SAP Modules for
Engineers
 MM- Material Management
 Better Procurement Handling
 Orginized Inventory Management
 Easy Purchase Organization
 Faster Storage Location
 PM – Plant Maintenance
 Maintenance Order Management
 Equipment and Technical Objects Coordination
 Preventive Maintenance
 Workflow Scenarios
 Work Clearance Management
MM Information System
MM
Material management system is feed by
the information that comes from;
- purchasing information system and,
- stock control
OUTPUTS of ERP Systems
DOCUMENTS
Printer
Proposal
Fax
Orders approval
Delivery plans
Shipping papers
Telex
Warehouse check list
Material document
Mail
Accounting document
Delivery/shipping document
Invoice
Teletext
Dept & credit doc.
EDI
SAP Packet Providers
SAP Packet Providers