Transcript kkkkkkk - University of the West of England
Introduction Helen Baker Head of Procurement
WELCOME
UWE Contractors Conference Opening Address
Presentation by John Rushforth Deputy Vice Chancellor
UWE
• 28,000 students – one of the largest universities in the country, 35% of students over the age of 25 • 3000 staff • Annual turnover £200M • Largest UK on-line virtual learning for a campus based university • Students from over 100 countries • Strong provision out-of-hours with 24/7 library and PC labs • Top 50 for research through a strong understanding of real world applications delivered through more than 30 research centres. Vast range of professional training.
• 4 Campuses
The Estate
• • The University’s estate comprises some 45 hectares of which: – – – – 15 ha are part of the operational estate (buildings) 5 ha are playing fields 16 ha are green space (including playing fields) 9 ha are for other uses, including student residences.
The operational estate comprises some 127 buildings, which delivers us about 161, 000 sq metres of useable space – including 2600 bed spaces
The University’s plan
• • • • • • • Full time, home undergraduate numbers will be held broadly constant The University will seek to grow the numbers of post graduate students (Teaching and Research ) and overseas students The University will seek to increase the income it generates from continuous professional development (CPD) The University will continuously improve the student experience with an increasing emphasis on employability and employer engagement We will redevelop the Frenchay campus and concentrate on that area The University will seek to move up market and become more international in character. We will seek to develop a major new campus in Swindon
What's that mean
• This is a complex organisation • We never close • The most important thing is our students • We operate in a competitive environment • Estate fit for purpose – Business School – Student Centre – Library
What is important to us
• The strap line • Innovation • Continuous improvement • Fair • Consistent • Respect • Sustainability
• • • • • • • • •
“Development that meets the needs of the present without compromising the ability of future generations to meet their own needs.”
UWE’s Carbon use has been reduced from 82.6 kg/sq.m to 61.2 kg/sq.m over the two years 2005/6 to 2006/7, target is now 30% reduction by 2011/12 To reduce the proportion of all journeys to campus made by single-occupancy car travel from 28% of all journeys in November 2007 to 23% by November 2009 To increase proportion of all journeys to campus made by bicycle from 4% in November 2007 to 6% by November 2009 5% reduction in paper use by 2012 (2005/6 base) Reduce water consumption per student head by 5% by 2012 (2005/6 base) 100% of the top 100 UWE suppliers (by spend) to be compliant with the UWE Sustainable Procurement Policy by 2012 5% reduction in waste produced per student head by 2011/12 (2006/7 base) 42% Reuse / Recycling rate by 2011/2012 Increase in the habitat diversity and abundance of indicator species on the UWE estate
Summary
• We have an ambitious agenda • We are looking for long term, effective partnerships • Our students are our top priority
UWE Estate: The Past and the Plans
Presentation by Douglas Smith Principal Surveyor
UWE Contractors Conference
• • • • • • • • • • Introduction The UWE Estate. Main sites, building stock, listed buildings.
Facilities department. Structure, who’s who, The team Organisation within the department. Maintenance , Projects, Design, Technical support, Safety/Quality The new Faculty Structure. Reduction of 9-5 Faculty's in 2007, Student experience. Planning the Estate. Master planning, new buildings / refurbishment, New learning environments.
Design process. In house design, Approved consultants, Procurement approach. Traditional architects designed, develop and Construct, Competitive tenders/negotiated/ term contract Programme of works. Capital works/ Strategic Maintenance/ Research. Planning and communications with framework contractors. Notification of projects.
Introduction
• Doug Smith BSc PG Dip MRICS • Estates Principal Surveyor • Lead on Projects Team • With UWE since 2000 • Thames Water Property Buildings Manager 1993-2000 • Local Government Public Buildings 1985 1993
The UWE Estate
• Four main sites • 212,000sq/m total area • Frenchay • Bower Ashton • Glenside • St Mathias • Others sites in Bristol, Hartpury, Bath, Swindon
The UWE Estate
• Frenchay/Bristol Business Park • Mixed building stock dating from early1970’s (asbestos issues) • Concrete frame/ cladding panel/flat roof • Steel frame/ brick or block clad • Timber frame modular (New nursery) • Load bearing cavity construction. (Felixstowe ct.) • Highly sustainable buildings 2005 onwards R block • 2000+ student village.
The UWE Estate
• Bower Ashton campus.
• Constructed 1960’s • Recent new building and part refurbishment of Campus.
• Further redevelopment to continue over next 5 years.
• Within conservation area. Ashton Court Estate • Single Faculty occupation
The UWE Estates
• Glenside Campus • Dating from mid 19 th century.
• Listed Buildings.
• Recent acquisition from the NHS • Significant Fabric and infrastructure renewal on going over next 5 years.
• Shared site with NHS. Public protection issues. • Student accommodation (300+)
The UWE Estate
• St Mathias campus • Mixed stock of buildings dating from mid 19 th century. Some Grade two Listed.
• Playing fields and sports facilities • Student accommodation ( 80+) • Dual Faculty occupation. • Sited in residential area restricted parking/access.
• Limited development opportunities
The Facilities department
• Structure of department • The Estates team • Who’s who • Location. Frenchay • building by pond.
Facilities Organisational Structure – Transition Period Chris Abbott
Director of Facilities PA to Director Pauline Heathcote Deputy Director of Facilities David Hopes Deputy Director of Facilities Connie Robertson
Doug Smith
Principal Surveyor
Mark Bagnall
Principal Engineer Team Leader Team Leader Team Leader Maintenance Team Leader Technical
Position Vacant
Surveyor (??)
Position Vacant
Engineer (??)
Robert Hill
Capital W orks (5428)
Ben Simpson
Surveyor (Student) (70009735)
Phil Lawrence
Surveyor (3192)
Graham Currie
Architectural Assistant (70009731)
Position Vacant
Surveyor (4104)
Position Vacant
Gerry Sayer (70011557)
Simon Brennan
Compliance Manager (3966)
Position Vacant
Student Placement (70009736)
Position Vacant
Electrical Engineer (3741)
David Grist
Surveyor (BA Project) (??)
Chris Humphries
Architectural Assistant (3871)
Richard Snelgrove
Mechanical Engineer (70009052)
Richard Bayley
Surveyor (3739)
Vaughan Castell
Surveyor (1379)
Ray Jones
(Temp) Surveyor (3742)
Joe Thorndyke
Admin Officer (3827)
Nigel Cooper
Mechanical Engineer (3012)
David Nolan
Electrical Engineer (3740)
Jeffrey Steeds
Surveyor (70011559)
Terence Field
Surveyor (70011555)
David Jones
(Temp) Mechanical Engineer (??)
Tess Gordelier
(Temp) Energy Engineer (??)
Simon Ho
Cable Engineer (70009732)
Position Vacant
Technical Manager (??)
Position Vacant
Safety Manager (70009851)
Nick Bell
(Temp) Safety Officer (??)
Phil Morgan
Architectural Technician (3797)
John Brennen
Clerk of W orks
John Carmack
Grounds Superintendent (3797)
Brian Wyatt
Team Leader (6121)
Mark Stone
Assistant Team Leader (6120)
Stephen Nicholson
(6117)
Michael White
(6087)
Frank Luckett
(6106)
Ronald Cox
(6167)
Vacancy
(6169)
D Cox
(70009291)
Steven West
(70009290)
George Baker
(70009956)
Vacancy
(6055)
Lyn Yard
Finance Officer (3126)
Melissa Pountney
Executive Officer (3877)
Erin Blight
Project Admin (70010305)
Ian Wagg
Finance Clerk (3429)
Glynda Harding
Departmental Secretary (70009098)
Sam Pool
Secretary / Receptionist (70009626)
Ndidika Ugbah
Secretary / Receptionist (4829)
Pip Duncan
Secretary / Receptionist (3219)
Carole Sylvester
Secretary / Receptionist (3218) Environment Mark W ebster Travel Planning & Transport Steve W ard Sport Stuart Vanstone Hospitality Services Peter Cockburn CETTS Karen W est Projects & Development Marie Cooke General Manager Operations Annette Blackburne Accommodation Services Viv Jowett New Village Rachael Tonge Community Liaison Heather Thomas Transport Distribution & Car Parks Chris Donnelly Sport Development Alex Isaac Sport Performance Richard Bennett Operations Helen W orboys Operations Jayne Seymour Projects Frans Dekker Central Examinations & Space Planning Manager Dawn Stephens Central Timetabling Manager Richard Norman Marketing, Sales & Conferences Jo Bailey CETTS Technologies Development Coordinator David Spiller Operations & Security Frenchay Dave Taylor Operations & Security Satellites Vacancy Operations & Security (Systems) Kate Best Cleaning Services Carol Baker Property Management Satellites Andy Keirle Administration (Vacant) Reception Eileen Kelly Property Management Frenchay (Vacant)
Organisation within the department.
Deputy Director of Facilities David Hopes
Mark Bagnall
Principal Engineer
Doug Smith
Principal Surveyor Team Leader Maintenance Team Leader Technical
Position Vacant
Surveyor (??)
Position Vacant
Engineer (??)
Robert Hill
Capital Works (5428)
Ben Simpson
Surveyor (Student) (70009735)
Phil Lawrence
Surveyor (3192)
Graham Currie
Architectural Assistant (70009731) • • • Maintenance team Projects team.
Design team.
• • Technical support.
Safety/Quality/Compliance • Administration /Finance.
Position Vacant
Surveyor (4104)
Position Vacant
Gerry Sayer (70011557)
Simon Brennan
Compliance Manager (3966)
Position Vacant
Student Placement (70009736)
Position Vacant
Electrical Engineer (3741)
David Grist
(BA Project) (??) Surveyor
Chris Humphries
Architectural Assistant (3871)
Richard Snelgrove
Mechanical Engineer (70009052)
Richard Bayley
Surveyor (3739)
Vaughan Castell
Surveyor (1379)
Ray Jones
(Temp) Surveyor (3742)
Joe Thorndyke
Admin Officer (3827)
Nigel Cooper
Mechanical Engineer (3012)
David Nolan
Electrical Engineer (3740)
Terence Field
Surveyor (70011555)
David Jones
Mechanical Engineer (??) (Temp)
Lyn Yard
Finance Officer (3126)
Melissa Pountney
Executive Officer (3877)
Ian Wagg
Finance Clerk (3429)
Glynda Harding
Departmental Secretary (70009098)
Erin Blight
Project Admin (70010305)
Sam Pool
Secretary / Receptionist (70009626) Secretary / Receptionist (4829)
Pip Duncan
Secretary / Receptionist (3219) Secretary / Receptionist (3218)
Tess Gordelier
(Temp) Energy Engineer (??)
Simon Ho
Cable Engineer (70009732)
Position Vacant
Technical Manager (??)
Position Vacant
Safety Manager (70009851)
Nick Bell
(Temp) Safety Officer (??)
Phil Morgan
Architectural Technician (3797)
John Brennen
Clerk of Works
John Carmack
Grounds Superintendent (3797)
Brian Wyatt
Team Leader (6121)
Mark Stone
Assistant Team Leader (6120)
Stephen Nicholson
(6117)
Michael White
(6087)
Frank Luckett
(6106)
Ronald Cox
(6167)
Vacancy
(6169)
D Cox
(70009291)
Steven West
(70009290)
George Baker
(70009956)
Vacancy
(6055)
New Faculty Structure
Up to 2007 9 Faculty’s FBE,CEMS,BBS,HLSS,EDU,AMD,HSC,LAW,FAS Post 2007 5 Faculty’s;- Environment &Technology, Bristol Business School, Life Sciences, Creative Arts, Social Science & Humanities • Reduction of 9-5 Faculty's implemented in 2007.
• Faculty planning objective to deliver an improved Student experience. • Linked with new teaching and Learning strategy.
• Implication for Estates strategy in both existing space and new buildings.
Estates Strategy
• Academic consultation process • Master planning process • New buildings / refurbishment, New learning environments.
• Consolidation on two sites. Frenchay Campus and Bower Ashton.
• Planned maintenance and Capital programmes • Research funded projects
Feasibility studies and Design
• Feasibility studies. In house.
• Design process. In house design, and management usual for refurbishment • Use of Approved consultants for majors works with UWE Facilities Project Managing.
Procurement approach
• Traditional architects designed for refurbishment projects • Develop and Construct for new build.
• EU procurement process.
• UWE financial Regulations.
• Competitive tenders/negotiated/ term contract.
• Procurement methods to be reviewed.
Sources of Construction Projects
• Programme of works.
• Capital works( £115m, R block, BA phase 2, Frenchay refurbishment, Library, Student centre ) • Strategic Maintenance • Successful Research bids. • Faculty funded projects
Notice of proposed works
• Planning and communications with framework contractors seen as essential.
• 6 Monthly briefing/ update desirable. • Large capital works . ( 6-12 months notice) • Major refurbishment works( £1-2 million 2 3 months notice usual) • Research funded. (variable) • Faculty Funded ( 1-2 months notice)
UWE: Built in Safety
Nick Bell, Construction Safety Manager
BSc(Hons) MIET MIIRSM RMaPS DipNEBOSH CMIOSH
Competence
• Principal/Main Contractors • Site Managers • Sub-Contractors
Outline
• Safety Objectives • Safety Requirements of Main/Principal Contractors • Performance Notices
Objectives
• Provide good quality facilities • Property is functional and attractive • Compliance with CDM 2007 • Encourage safe innovation • Projects are delivered successfully – Safety, time, budget, quality, sustainability
When it goes wrong
• Injuries • Increased cost • Delays • Business disruption & losses
When it goes wrong
“Safety Requirements for Principal Contractors”
• Consultation document on website: Link on ‘about the speakers’ • Expectations of safety management • Will be issued to all UWE construction contractors • Key points covered in talk
Safety objectives on site
• Compliance with safety standards – Protecting the public – Ensure contractors are working safely – Preventing nuisance – Using permits to work to control high risk jobs – Taking precautions with asbestos
Public Protection
UWE Contractors Pass
• Purpose • Obtaining a card – Attend weekly seminar – Provide: • Evidence of asbestos awareness training • CSCS card • Passport quality photo
UWE Contractors Pass
• Sub-contractors (and their sub-contractors) • No pass – no work • Exemptions/emergencies
UWE Facilities Safety Seminar
• Weekly • Introduction to UWE • Site safety rules • Overview of site-specific hazards • Not training
Asbestos
3 Topics • How UWE manages Asbestos • Training requirements • Co-ordination of remediation work
Asbestos Management Plan
• Type 2 Surveys & Register • Project planning.
• Information supplied to contractors
Asbestos Training
• What is UKATA?
• Why use UKATA?
• Refresher training • Accreditation by UKATA • www.ukata.org.uk
Asbestos Remediation Work
• In UWE, carried out by licensed contractors • Work completed before or during main contract • Supervised by Asbestos Consultants • Emergency action in case of damage to or discovery of asbestos
CSCS Cards
• Why CSCS?
• When?
• Affiliated Schemes – CPCS – CISRS etc.
• www.cscs.uk.com
Managing Safety on Site • 4 Topics
– Site Managers Training – Control of sub-contractors – Safety Documentation – Site Plans
Site Managers Training
• A critical safety role • Specific safety management training • Notifiable: CITB SMSTS • Non-notifiable project: CITB SSSTS • Exemptions (not a JCT contract & no sub contractors) • Supervisors CSCS Card
Control of sub-contractors
• Competency • Awareness of site conditions – Safety Seminar – Prior to appointment – Induction • Supervision
Safety Documentation
• Risk assessments, method statements etc.
• Access by operatives
Site Plans
• “A picture tells a thousand words” • Extremely useful tool • Fire safety, storage/waste, transport, first aid, site boundaries, access routes
Performance Notices
• Introduced July 2008 • Purpose is to raise standards and keep record of important instructions given • Possible link to KPI
Stop the bit of work you are doing and you cannot restart until Facilities have given approval An improvement needed – work can continue Good work!
Instructions for Issuing Notices
• Top (white) copy given to contractor in charge of project • Pink copy sent to their head office • Contractor records corrective action on the white copy and return to Facilities Dept. within 24 hours
Sharing best practice
• Green Cards • Photos • Newsletter
Future developments
• Health and Safety Files • Environmental Management • Permit-to-Work System
Peaks and troughs...
Summer Events at Frenchay
• Summer Camps • Conferences • UK School Games.
• Exam Resists • Clearing • Open days
Annual review
• Insurances • Safety performance – Accidents/incidents – Enforcement action • Training matrix • Review of KPI • Financial health
Summary
• Competency • Safety requirements placed on contractors to manage ‘interface’ with UWE • Control of sub-contractors
Framework/Tenders
Presentation by Simon Brennan Compliance Manager
Discussion Points
• Tender Strategy • Tender Evaluation • Key Performance Indicators • The Future
UWE Tender Strategy
• Framework Contract • Long Term Relationship
Contracts we use
• JCT 2005 suite • NBS Standard Preliminaries
Why do we need contracts?
• Level playing field • Familiarity • Standard Practice • Reflects current law
Tender Document - Structure
• Section A – Invitation to Tender • Section B – Form of Tender • Section C – Form of Contract • Section D – Addendum • Section E – Appendices • Section F - Drawings
Tender Document – New Build
• Design & Build • Single Stage or Two Stage
Tender evaluation
• Purpose of tender evaluation • Transparent and objective • Best value vs lowest cost • Seeking continuous improvement • Aligning construction procurement with ethos of University
Tender evaluation
• Experience • Value for money • Skills & Training • Health & Safety Competency • Sustainability
Tender evaluation
• Experience
“Quality Not Quantity”
Tender evaluation
• Value for Money
“Quantifiable Analysis”
Tender evaluation
• Skills and Training
“Site Management Competence”
Tender evaluation
• Health and Safety Competency
“Safety Culture”
Tender evaluation
• Sustainability
“The Wider Picture”
Tender evaluation
• Feedback welcome • If we change the template, we will let you know
Key Performance Indicators
• Purpose of KPI’s • Current position
Key Performance Indicators
• Health & Safety Performance • Client Satisfaction • Value for Money • Quality • Time • Sustainability
What will the future hold?
• Contracts • Standard NBS Specification • Standard O&M Manual / H&S File Structure • Electronic Tendering • Collaborative Working Portal System • Diversity & Equality
Round up
• Consistency & Standardization • Raising the Bar • Better Together