Transcript EXPENDITURE BUDGETS

REVENUE and EXPENDITURE
BUDGETS
OTHER FUNDS
Glossary

Budgeted Fund
◦ Any fund for which a budget must be officially adopted by the Board of Trustees in order
to expend money from the fund (MCA 20-9-201(a))

Cash Fund
◦ Expenditures are limited by cash on hand

Fund Balance re-appropriated (FBR)
◦ Cash Remaining on June 30
 less the reserve
 less any outstanding obligations

Reserve
◦
◦
◦
◦

Limits are Set by Montana State Law
Cash that can be set aside and not used to fund next year’s budget
Helps to pay bills that are due before revenues begin to come in
Change for FY14 – Retirement is capped at 20%
State School Block Grant (20-9-630, MCA)
◦ Replaced Several non-levy revenues (HB124 – FY02)
◦ Amount paid is increased by .76% each year.
◦ Must be budgeted as non-levy revenue in the General & Transportation Funds
General Fund (01)
Budgeted Fund
(MCA 20-10-101)
PURPOSE:
Primary operating fund and it accounts for
all financial resources of the district except those required
to be accounted for in other funds.

To finance general maintenance and operational costs of a
district not financed by other funds.
General Funding
 Funding is comprised of the following sources.
◦ Direct state aid equal to 44.7% of the district’s basic and per-ANB entitlements
◦ 100% of the total Quality Educator Payment
◦ 100% of the total At-Risk payment
◦ 100% of the total Indian Education for all Payment
◦ 100% of the American Indian Achievement Gap payment
◦ Special education allowable cost payments from the state
◦ 100% Data for Achievement Component (New for FY14)
◦ Non-Levy Revenue and FBR
◦ GTB
◦ Voted & non-voted local levies
General Fund (01)
Budgeted Fund

COMMON CODING

Program:
Function:
Object Codes:
101 Elementary General
201 High School General
Varies
Varies
All Object Codes

Revenue Source:
Varies

RESERVE LIMIT

Fund:



◦ 10% or $10,000 – Whichever is greater (20-9-104(1), MCA)

VOTER APPROVAL OF TAX LEVIES
◦ Base Levy – Permissive (non-voted)
◦ Over-Base Levy – Must get voter approval for an increase in the prior year’s
over-BASE levy.
Transportation Fund (10)
Budgeted Fund
(MCA 20-10-101)
PURPOSE: Established for the purpose of
financing the 
Maintenance and operations of district owned school buses

Contracts with private carriers for school bus service

Individual transportation contracts

And any amount necessary for the purchase, rental or
insurance of school buses or operation of the
transportation program
Transportation Fund (10)
Budgeted Fund




Transportation is the conveyance of a pupil by a school bus
which is driven by a certified driver between the pupil’s legal
residence or designated bus stop and the school of the pupil’s
attendance.
Reimbursement is given based on the miles traveled to
transport eligible transportees on routes approved by the
County Transportation Committee.
An eligible transportee is a student between the ages of 5
and 21 who is a resident of the state regardless of District or
County boundaries, who resides at least 3 miles from the
nearest school.
The student must be considered to reside with his/her
parents who maintain legal residence within the boundaries
of the district providing transportation.
Transportation Funding

School Bus Miles Reimbursed
◦ First 3 miles is not reimbursed/6miles per day





.95 per mile/rated capacity – not more than 49 passenger
1.15 per mile/rated capacity – 50 to 59 passenger
1.36 per mile/rated capacity – 60 to 69 passenger
1.57 per mile/rated capacity – 70 to 79 passenger
1.80 per mile/rated capacity – 80 or more passenger
◦ Nonbus mileage – vehicle driven by a bus driver to and from an
overnight location of a school bus when it is more than 10 miles
from the school
 50 cents per mile
Transportation Funding

Individual Transportation
◦ Parent transports student(s) between residence and school OR between
residence and bus stop
◦ Minimum of 35 cents per day
◦ Maximum of $12.95 per day for first student, $8.40/9.60 for each additional
student
◦ Isolated rate is 1 and ½ times the regular rate
◦ Room and Board per diem is the same as maximum
miles per day X 2 – 6 miles X .35 cents per mile
OPI Website – Pupil Transportation – Forms – Individual Contract Tips and
Reminders
On Schedule Calculation
Bus Miles Reimbursed
 +Nonbus Miles Reimbursed
 + Individual Transportation Contracts
Reimbursed
 + 10% Contingency
 = On Schedule Reimbursement

 50% County Levy
 50% State Reimbursement
On Schedule Spreadsheet

OPI has a great tool for this
http:// www.opi.mt.gov /PupilTransport/index.html
When routes vary from day to day you may need to set up
different reimbursements for the same route. IE: Runs
one way on Monday, Wednesday and Friday (Route 1a) and
another way on Tuesday and Thursday (Route 1b).
Over Schedule Calculation

When expenditure budget exceeds the
reimbursement for On Schedule

Remainder is funded by non-levy revenues
and a local levy
Go to OPI Transportation Worksheet
Transportation Fund (10)
Budgeted Fund
Valid Expenditures
◦ Administrative salaries and benefits (% of time spent)
◦ Bus Driver wages and benefits – including 10 hours of
training costs
◦ Fuel
◦ Repairs and maintenance to buses
◦ Insurance for buses
◦ Drug Testing
◦ Purchase of new or replacement yellow bus (not extracurricular)
◦ Individual transportation payments
◦ Isolation payments
Transportation Fund (10)
Budgeted Fund
Valid Expenditures (cont.)
◦ Two way radios and base stations
◦ Supplies and equipment necessary for transportation
administration
◦ Constructing and maintaining bus storage facilities
◦ Utilities for bus storage facility
◦ Any equipment necessary for safely transporting students
◦ Contracted bus fees
◦ Crossing guards
◦ Any other costs related to transporting students from home
to school
Does not include costs for field trips, activities and athletic
transportation.
Transportation Fund (10)
Budgeted Fund


COMMON CODING
Fund:

Program:


Function:
Object Codes:



Revenue Source:



110 Elementary Transportation
210 High School Transportation
100 Regular Programs
200 Special Programs
2700 Student Transportation
All Object Codes
514 Individual Transportation Contracts
2220 County Transportation Reimbursement
3210 State On-Schedule Transportation
Reimbursement


RESERVE LIMIT
◦

20% of Current Year Budget (MCA 20-10-144(3))
VOTER APPROVAL OF TAX LEVIES
◦
None (permissive)
Bus Depreciation Reserve (11)
Budgeted Fund
MCA 20-10-147

PURPOSE: This fund is for the purpose of
financing replacement of buses including twoway radio equipment owned by a school district.

Trustees of a district owning a bus or two way radio for
purposes of transportation or for purposes of conveying
pupils to and from school functions or activities have the
authority to establish a bus depreciation reserve.

Depreciation describes the process by which funds are
raised.
Bus Depreciation Reserve Funding

Funding
◦ Fund Balance Re-appropriated
 (Year End Cash Balance)
 Always budget at least the cash in the account
◦ +Non-Levy Revenues
◦ +Local Levy
 Limited to 20% of the acquisition cost of each asset (bus or a 2 way radio) each
year, not to exceed 150% over time
 Ie: Bus cost
 Annual depreciation is
 Maximum depreciation
100,000
20,000
150,000
Bus Depreciation Reserve (11)
Budgeted Fund
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
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
Levy Permissively up to that amount
Your Assets are listed in MAEFAIRS and you enter how
much you want to depreciate each year
Depreciate the oldest buses first so you can be sure you
get them depreciated out before they are no longer in use
SB 329 removes restriction on tranferring $$ out
of this fund
No longer have to sell all of the buses and get
voter approval to transfer funds
Bus Depreciation Reserve (11)
Budgeted Fund

VALID EXPENDITURES
◦ Funds can be used to convert, remodel, or rebuild buses
◦ Funds can be used to purchase an additional yellow bus for
route (SB 229)
◦ Can replace a yellow bus or an activities (non-yellow) bus
◦ Replace 2 way radios
◦ Funds can not be used to buy additional activity bus (SB 229)
◦ Cannot be used for ordinary repairs and maintenance (SB 229)
◦ Often use this fund to level out mills
Bus Depreciation Reserve (11)
Budgeted Fund
COMMON CODING

Fund:
111 Elementary Bus Depreciation

211 High School Bus Depreciation

Program:
100 Regular Programs

200 Special Programs

Function:
2700 Student Transportation

Object Codes: 660 Equipment under amount of capitalization policy (ie.

$5,000)

730 Equipment over amount of capitalization policy
(ie. $5,000)


RESERVE LIMIT
◦ None. Districts usually reappropriate all fund balance to support the budget and
allow for expenditures during the year.

VOTER APPROVAL OF TAX LEVIES
◦ None (permissive)
School Food Services (12)
Cash Fund
MCA 20-10-201
PURPOSE: The purpose of this fund is to
account for School Food service operations; to
provide breakfast and lunch to students

Funding
◦ Fund Balance re-appropriated
 (Year End Cash Balance)
◦ +Other Revenues
 Federal Reimbursement – based on a schedule of amounts that are
multiplied by the number of daily participants in the breakfast, lunch or snack
program; rates vary for free, reduced and full pay students; Federal payment
is received through the OPI;
School Food Services (12)
Cash Fund
◦ +Other Revenues (cont.)
 State Payment – the state matching funds are based on a percentage of the
federal payment, usually receive it once a year in the spring
 District – most often expenses are subsidized by the general fund or if available
Impact Aid
 Meal Ticket Sales (Adults & Students) – students and staff pay on a per meal
basis; the prices is set by each school district; Adults must pay at least the free
meal reimbursement rate or the district must subsidize the program in order to
cover the difference;
◦ Tips
 The free and reduced count is used to drive many federal programs such as
Gear-Up and Erate; encourage people to take advantage of the free and reduced
prices;
 Remember, for some children, this may be the only good, hot, nutritionally
balanced meal they get in a day;
School Food Services (12)
Cash Fund

VALID EXPENDITURES
◦ Salaries – kitchen staff, meal distribution drivers, % of
administration
◦ Benefits – of food services related staff
◦ Purchase, Repair, or Maintenance of food service equipment
◦ Supplies for food service
◦ Food
School Food Services (12)
Cash Fund

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

COMMON CODING
Fund:
112 Food Service
(101 Elementary General,
201 High School General)
Program:
910 Food Service
Function:
3100 Food Service
Object Codes:
All Object Codes (630 Food)
Revenue Source: 4550 Federal Child Nutrition
3220 State Food Services Match
1600 Lunch Ticket Sales
RESERVE LIMIT
◦ None
Tuition (13)
Budgeted Fund
MCA 20-5-323

PURPOSE: To finance tuition costs for
elementary and high school districts with pupils
attending schools outside their district of
residence.

Funding
◦ Fund Balance re-appropriated
 (Year End Cash Balance)
◦ +Non Levy Revenues
Tuition (13)
Budgeted Fund
◦ +Local Levy
 For geographical barriers approved by County Transportation Committee
 Agreements/Contracts for Grades 7 and 8 and Kindergarten in elementary
districts that don’t offer K, 7 and/or 8
 District placements (ie. IEP requirements)
◦ Tuition receipts are deposited into the General fund
◦ DPHHS and Court Placements (including Tribal court) are paid by
the state out of county equalization before it is sent to the state
◦ Pay this year’s tuition in the next year so have the costs before you
budget
Tuition (13)
Budgeted Fund

VALID EXPENDITURES
◦ For students the trustees have placed in another district
◦ For students where geographic conditions make it
impractical for the student to attend in his own district
◦ Pay this year’s tuition in the next year so have the costs before you
budget
◦ Payment is made the year after the year of attendance:
1st Half by 12/31.
2nd Half by 6/15
Tuition (13)
Budgeted Fund
COMMON CODING

Fund:





Program:
Function:
Object Codes:
113 Elementary Tuition
213 High School Tuition
100 Regular Education
1000 Instruction
560 Tuition


Revenue Source:


1310 Individual Tuition
1320 School Tuition from Other School District
Within the State

RESERVE LIMIT
◦ None

VOTER APPROVAL OF TAX LEVIES
◦ None (permissive)
Retirement Fund (14)
Budgeted Fund
MCA 20-9-501

PURPOSE: To finance the employer’s contribution to the
Teacher’s Retirement System (TRS), the Public Employees’
Retirement System (MPERA/PERS), Unemployment
Compensation and Social Security, (FICA and Medicare);
Retirement costs for employees paid from federal funds
must be paid from the federal program rather than the
retirement fund;
Retirement Fund (14)
Budgeted Fund

Funding
◦ Fund Balance re-appropriated
 (Year End Cash Balance)
◦ +Non-Levy Revenues
 Interest Earnings
 Combined School Block Grant
 No other non-levy revenues as this is not a local levy
Retirement Fund (14)
Budgeted Fund

Funding (cont.)
◦ +County Retirement Distribution
 Send Salary data to County Superintendent who calculates the countywide
requirement
 Non-Levy Revenue at County Level
 Oil and Gas Taxes
 Coal Gross Proceeds
 School Retirement Block Grants (MCA 20-9-631)
 Guaranteed Tax Base Aid for Qualifying Counties (MCA 20-9-367)
 Eligible if the County Retirement Mill Value per ANB is less than the corresponding Statewide Mill Value
per ANB
Retirement Fund (14)
Budgeted Fund
Distributed a minimum of 2 times per
year
 Should monitor this county levy
calculation and the distribution
 Have been many cases of errors in this
calculation and distribution

Retirement Fund (14)
Budgeted Fund

VALID EXPENDITURES
◦ Employer share Social Security and Medicare
◦ Employer share TRS and PERS
◦ Employer payment of unemployment premium
◦ Early Retirement Bonus is not valid expenditures
◦ Payments to Employees are not valid expenditures
Retirement Fund (14)
Budgeted Fund


COMMON CODING
Fund:




Program:
Function:
Object Codes:




Revenue Source:
114 Elementary Retirement
214 High School Retirement
All Program Codes except Federal Funds
All Function Codes
210 Social Security and Medicare
220 Teacher’s Retirement
230 Public Employee’s Retirement
240 Unemployment Compensation
2240 County Retirement Distribution

RESERVE LIMIT
20% of the budget (20-9-501 (4)(a)(v), MCA) New Limit for FY14

VOTER APPROVAL OF TAX LEVIES
None (permissive through countywide levy)
Federal Programs (15)
Cash Fund
MCA 20-9-507

PURPOSE: To account for local, state or federal grants
and reimbursements

Funding
◦ Federal: Per grant award
◦ State: Per grant award
◦ Local: Allowable miscellaneous receipts (often local donations)
Federal Programs (15)
Cash Fund












Program/Revenue for Common Grant Awards
420/4200 Title I – Improving Basic Programs
427/4270 Title I D – Neglected, Migrant, At Risk
430/4300 Title II – Teacher and Principal Training and Recruitment
432/4320 Title III – English Language Acquisition
413/4130 Title VII – Indian Education
456/4560 IDEA Part B
457/4570 IDEA Pre-School Special Education
360/3600 Gifted & Talented Education
390/3900 State Vocational Education
452/4520 Carl Perkins
471/4710 Gear Up
Federal Programs (15)
Cash Fund


E-grants
Indirect Cost Rates
◦ Good budgeting tool
◦ Make application to the OPI – right now
◦ Very Simple
◦ Gives you additional options
 Have small amount of money left at year end can just
claim Indirect Cost and clear it out
 Some grant applications require an indirect cost rate
when applying
Federal Programs (15)
Cash Fund

VALID EXPENDITURES
◦ Expenditures are only allowed that fall within the
purpose of the grant
◦ Must include all Benefit Costs - approximately 16% of
salary
◦ Must also include Health Insurance
Federal Programs (15)
Cash Fund









COMMON CODING
Fund:
115 Elementary Misc. Programs
(most common)
215 High School Misc. Programs
Program:
100 Local Program Codes
3XX State Program Codes
4XX Federal Program Codes
Function:
All Function Codes
Object Codes:
All Object Codes
Adult Education (17)
Budgeted Fund
MCA 20-7-705

PURPOSE: To account for all district money received in
support of the district’s adult education program.

Funding
◦ Fund Balance re-appropriated
 (Year End Cash Balance)
◦ +Non-Levy Revenues
 Including Student Fees
◦ +Local Levy
 Permissive Levy
 Can levy an unlimited number of mills
Adult Education (17)
Budgeted Fund

VALID EXPENDITURES
◦ “The instruction of persons 16 years of age or older
who are not regularly enrolled, full-time pupils for the
purposes of ANB computation.”
◦ Salaries for instructors
◦ Supplies necessary for instruction in the class, but not
for projects taken home by the students
Adult Education (17)
Budgeted Fund







COMMON CODING
Fund:
117 Elementary Adult Education
217 Adult Education
Program:
600 Adult Education Programs
Function:
1000 Instruction
Object Codes:
All Object Codes
Revenue Source: 1340 Fees for Adult Education

RESERVE LIMIT
35% of Adult Education Fund Budget (20-7-713, MCA)

VOTER APPROVAL OF TAX LEVIES
None (permissive)
Traffic Education (18)
Cash Fund
MCA 20-7-507

PURPOSE: For the accounting of traffic education
activities for students who are 15 or within 6 months of
turning 15 and are taught by a certified traffic education
instructor

Funding
◦ Fund Balance re-appropriated
 (Year End Cash Balance)
◦ +State Payment
 Approximately $80 per student who completes the course
Traffic Education (18)
Cash Fund

Funding (cont.)
◦ District
 Expenses subsidized by the general fund
◦ Local
 Fees charge per student as set by the Board of Trustees
 Can only charge students not enrolled in your district more if you
charge tuition
Traffic Education (18)
Cash Fund

VALID EXPENDITURES
◦
◦
◦
◦
◦
Instructor Salaries
Supplies: textbooks, gas, etc.
Rent or purchase of a vehicle
Insurance on vehicle
Repairs and maintenance of driver education vehicle
Traffic Education (18)
Cash Fund



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

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COMMON CODING
Fund:
218 Traffic Education
Program:
100 Regular Programs
Function:
1000 Instruction
Object Codes:
All Object Codes
Revenue Source: 1311 Driver’s Education Fees from
Students
3260 State Driver Education
Reimbursement
Lease Rental (20)
Cash Fund
MCA 20-9-509

PURPOSE: To account for revenues and expenditures
related to lease or rental of school property. (MCA 20-7509)

Funding
◦ Fund Balance re-appropriated
 (Year End Cash Balance)
 Cannot have a year end balance of more than $10,000
 Excess must be transferred back to the general fund
◦ Non Levy Revenue
 Interest
◦ +Revenue from Rental Property
Lease Rental (20)
Cash Fund

VALID EXPENDITURES
◦
◦
◦
◦
◦
◦
Utilities
Repair and maintenance of property
Custodial expenses related to leased area
Administrative cost of owning leased property
Insurance for property
Acquisition of additional housing or dormitory facilities=
Lease Rental (20)
Cash Fund






COMMON CODING
Fund:
120 Elementary Lease-Rental
220 High School Lease-Rental
Program:
100 Regular Programs
Function:
26XX Operation and Maintenance
Object Codes:
All Object Codes
Revenue Source: 1910 Rentals

Compensated Absence Fund (21)
Cash Fund
MCA 20-9-512
PURPOSE: To finance the accumulated sick leave and
vacation pay that a non-teaching or administrative school
district employee is entitled to upon termination

Funding
◦ Fund Balance re-appropriated
 (Year End Cash Balance)
◦ +Annual Transfer from General Fund
 Maximum of 30% of total district liability
 Calculation includes
 25% of Accumulated Sick Leave
 100% of Accumulated Vacation Leave
 X Their hourly rate
 + Benefit Costs
 Must have budget authority for transfer to occur
Compensated Absences Calculation
COMPENSATED ABSENCES AS OF
EMPLOYEE
HOURLY
VACATION
TOTAL
25% OF
TOTAL
EMPLOYEE
COMP AB
NAME
RATE
HOURS
VAC LIAB
SICK LEAVE
S/L LIAB
BENEFITS**
LIAB
TOTALS
13.94
37.20
518.57
83.40
1162.60
253.86
1935.02
7.57
0.00
0.00
21.04
159.27
24.05
183.32
7.57
0.00
0.00
8.75
66.24
10.00
76.24
8.74
4.43
38.72
39.42
344.53
60.44
443.69
11.01
0.00
0.00
60.69
668.20
125.89
794.09
28.85
95.50
2755.18
23.91
689.80
543.27
3988.25
16.17
0.00
0.00
3.85
62.25
11.73
73.98
12.88
0.00
0.00
8.66
111.54
21.01
132.56
10.44
101.36
1058.20
106.35
1110.29
408.54
2577.04
7.49
36.73
275.11
37.70
282.37
105.03
662.51
7.28
31.30
227.86
6.03
43.90
51.20
322.96
6.10
0.00
0.00
7.55
46.06
8.68
54.73
9.28
0.44
4.08
61.61
571.74
108.49
684.31
306.96
4877.71
468.96
5318.79
1732.19
11928.69
** CLERICAL - .0765 FICA +.068 PERS +.0015 UNEMP + .0050 WC = .151
Compensated Absence Fund (21)
Cash Fund

VALID EXPENDITURES
◦ Sick and Annual Leave pay outs for Non-teaching and administrative
staff only, at termination of employment
◦ Must transfer back to the General Fund any balance over 30%
Compensated Absence Fund (21)
Cash Fund









COMMON CODING
Fund:
121 Elementary Compensated Absence
221 High School Compensated Absence
Program:
100 Regular Programs
200 Special Programs
Function:
All Function Codes
Object Codes: 100 Personal Services – Salaries
200 Personal Services – Employee
Benefits
Revenue Source: 5300 Transfer between General Fund
and Comp Absences Fund
Impact Aid (26)
Cash Fund
MCA 20-9-514

PURPOSE: This is federal money intended to
replace the lack of tax revenue generated on
land held in trust by the Federal Government.
Entire law is property based, based on where the
student(s) reside.

Funding
◦ Fund Balance re-appropriated
 (Year End Cash Balance)
◦ +Estimated Revenue
 Annual Application based upon students who live on non-taxable land
 Revenue is received approx. December
Impact Aid (26)
Cash Fund

VALID EXPENDITURES
◦ Allocation for students with disabilities must be spent
on those student needs
◦ Allocation for construction must be spent on
maintenance, repairs or construction of new buildings
◦ Remaining funds are spent at the discretion of the
Board of Trustees
Impact Aid (26)
Cash Fund

COMMON CODING
Fund:
126 Elementary Impact Aid
226 High School Impact Aid
Program:
All Program Codes
Function:
All Function Codes
Object Codes:
All Object Codes

Revenue Source: 4820 Federal Impact Aid






RESERVE LIMIT
None
Litigation Reserve (27)
Cash Fund
MCA 20-9-515

PURPOSE: To pay legal settlements and court
judgements ordered against the district

Funding
◦ Transfer Amount
 Transfer from the general fund when litigation is pending
 Funds remaining after settlement/judgement must be returned to the general
fund
Litigation Reserve (27)
Cash Fund

VALID EXPENDITURES
◦ Costs named in the legal settlement/judgment order
Litigation Reserve (27)
Cash Fund

COMMON CODING
◦ Fund:

◦ Program:
◦ Function:
◦ Object Codes:



127 Elementary Litigation Reserve
227 High School Litigation Reserve
100 Regular Programs
2500 Business Services
820 Judgment Against the District
Revenue Source: 5300 Transfer between General Fund
and Litigation Reserve Fund
RESERVE LIMIT
Once settlement/judgement is paid no reserve is allowed
Technology (28)
Budgeted Fund
MCA 20-9-533

PURPOSE: The purpose of this fund is to

finance the purchase and maintenance of
technological equipment and to provide
technical training.
to account for receipt of state Technology
“Timber” money and other revenues and
expenditures for technology equipment and
computer network access
Technology (28)
Budgeted Fund

Funding
◦ Fund Balance re-appropriated
 (Year End Cash Balance)
◦ +Non-Levy Revenues
 Including Interest
 Possibly Combined School Block Grant
◦ +State Technology Aid
 Referred to as “timber money”
 State’s appropriation is based on timber harvest in Common School trust lands
when the harvest exceeds a certain threshold (MCA 17-7-502
 Distributed based upon size of a district’s BASE budget as compared to the total
of all districts’ BASE budgets for the previous year (MCA 20-9-534)
Technology (28)
Budgeted Fund
◦ + Local Technology Levy
 Special election based on depreciation of items
 Levy amount is determined by




The original cost of technology equipment and access costs
+ Purchases made during the year
- Equipment disposed of during the year
- The amount that has already been levied for each asset up to date
 Once the levy is established can continue to collect it within the parameters
 To Increase the levy would require another vote
 Limited to 20% of the acquisition cost, not to exceed 150% over time

This can also be accomplished in the Building Reserve Fund
Technology (28)
Budgeted Fund

VALID EXPENDITURES
◦ Purchase, rental, repair, maintenance, and depreciation of
technological equipment, including computers and
computer network access
◦ Associated technical training for school district
personnel
◦ Software maintenance fees, ie: for student information
and accounting systems.
Technology (28)
Budgeted Fund

COMMON CODING
Fund:
128 Elementary Technology
228 High School Technology
Program:
All Program Codes
Function:
All Function Codes
Object Codes: All Object Codes

Revenue Source: 3281 State Technology Aid







RESERVE LIMIT
◦ None
VOTER APPROVAL OF TAX LEVIES
◦ Yes – can be permanent or durational
Flexibility Fund (29)
Budgeted Fund
MCA 20-9-543

PURPOSE: To account for receipt of the state Flexibility
Payment (if any) and other revenues and expenditures.
Trustees may use the fund, at their discretion.

Funding
◦ Fund Balance re-appropriated
 (Year End Cash Balance)
◦ +Non-Levy Revenues
 Interest
 Combined School Block Grant
Flexibility Fund (28)
Budgeted Fund

Funding (cont.)
◦ +State Flexibility Payment
 Based on an appropriation, if any from the legislature
 Distributed as follows:




40% based on the state’s five year average ANB
20% based on the previous year’s statewide average ANB
15% based on the number of schools in the state
25% based on the number of schools having more than 250 students
 There has not been an appropriation since 2003
◦ + Local Levy
 Must be Voter Approved
 Limited to 25% of the estimated State Flexibility Payment
 When there is no State Payment, there cannot be a levy
Flexibility Fund (29)
Budgeted Fund

VALID EXPENDITURES
◦
◦
◦
◦
◦
◦
◦
◦
◦
Technology
Facility Expansion
Student Assessment and Evaluation
Curriculum Development
Training for Classroom Staff to Support the Delivery of Education
Programs
Classroom Teacher Housing
Retention of Certified Staff
Increased Energy Costs Caused by Increases Since 2001
Facility/Equipment Expansion
Flexibility Fund (29)
Budgeted Fund








COMMON CODING
Fund:
129 Elementary Flexibility Fund
229 High School Flexibility Fund
Program:
All Program Codes
Function:
All Function Codes
Object Codes:
All Object Codes
Revenue Source:
3900 State Other Revenue
Reserve Limit
◦ 150% of Maximum General Fund Budget
Voter Approval of Tax Levies
◦ Yes – can be permanent or durational
◦ No State Distribution – No Levy
Debt Service Fund (50)
Budgeted Fund
MCA 20-9-438

PURPOSE: To finance the paying of the principle and
interest and associated fees on outstanding bonds and
special improvement district (SID) assessments

Funding
◦ Fund Balance re-appropriated
 (Year End Cash Balance)
◦ +Non-Levy Revenues
 Interest
 Combined School Block Grant
 All other revenues attached to a mill levy
Debt Service Fund (50)
Budgeted Fund

Funding (cont.)
◦ +State School Facilities Reimbursement
 Provides State Subsidies to eligible schools to repay bonds
 District’s mill value per ANB must be less than the corresponding facility
guaranteed mill value per ANB
Debt Service Fund (50)
Budgeted Fund
If eligible, 3 calculations are made
School Facility Entitlement (MCA 20-9-370)
K-6 ANB x $300; 7-8 ANB X $370, and 9-12 ANB X $450
State Reimbursement Payment (MCA 20-9-371)
Amount of State Equalization Aid distributed to a district that:
>Has a district mill value per ANB that is less than the
corresponding facility guaranteed mill value per ANB
>Has a debt service obligation in the ensuing school year on bonds
Percentage determined by [(1-(district mill value per ANB/facility
guaranteed mill value per ANB) X (the lesser of: Total school facility
entitlement calculated OR the district’s current year debt service
obligation)
Debt Service Fund (50)
Budgeted Fund
State Advance Payment (MCA 20-9-371)
Calculated same as state reimbursement payment, adjusted, if necessary,
to the state’s prorated payment of facilities reimbursement in the prior
year
State advance payment is paid on in the first year of the bond
Advances are distributed to eligible districts, within the available
appropriation
Building Fund (60)
Cash Fund
MCA 20-9-508

PURPOSE: To account for building and construction
projects using bond or insurance proceeds, federal funds,
or proceeds from the sale of property

Funding
◦ Fund Balance re-appropriated
 (Year End Cash Balance)
 Insurance Proceeds can be deposited here
◦ +Non-Levy Revenues
 Combined Block Grant Funds
◦ +Bond Sale Proceeds or District Property
Building Fund (60)
Cash Fund

VALID EXPENDITURES
◦
Construction
◦
◦
Building additions, remodeling or repairs
Federal money can only be spent for the
express purpose of the grant
Building Fund (60)
Cash Fund












COMMON CODING
Fund:
160 Elementary Building Fund
260 High School Building Fund
Program:
100 Regular Program
Function:
4000 Facilities Acquisition and
Construction Services
Object Codes:
720 Purchase of Existing Buildings
725 Major Construction Services
730 Major Equipment
Revenue Source:
5110 Sale of Bonds
5200 Sale or Compensation for Loss
of Assets
Building Reserve Fund (61)
Budgeted Fund
MCA 20-9-502

PURPOSE: To finance voter approved buildings
or construction projects funded with district mill
levies

Funding
◦ Fund Balance Re-appropriated
 (Year End Cash Balance)
Building Reserve Fund (61)
Budgeted Fund

Funding (cont.)
◦ +Non-Levy Revenues
 All Non-Levy Revenues Attached to a Levy
 Interest Earnings
 Combined Fund School Block Grant
◦ +Local Levy
 Trustees must adopt a resolution addressing the duration of time over which the
the total amount of money will be raised, in equal, annual installments
 Limited to a maximum of 20 years for building-type reserve
 Limited to a maximum of 6 years for transitional-type reserve
 Must be Voter Approved
Building Reserve Fund (61)
Budgeted Fund

VALID EXPENDITURES
◦ Restricted to language on the ballot. Must specify
purpose for which the building reserve would be used
from the list below:
◦ To raise money for the future construction, equipping,
enlarging of school buildings or for purchasing land
needed for school purposes.
◦ To raise money for transitional costs of opening/closing
schools, replacing school buildings or
consolidating/annexing.
Building Reserve Fund (61)
Budgeted Fund
Possible Building Reserve Ballot Language
The approval of ____ number of dollars and approximately ____ mills
to be raised over a period of _____ years in annual, equal
installments for the purpose of updating, maintaining, and equipping
the ______ school facilities.
____ For
____ Against
Building Reserve Fund (61)
Budgeted Fund







COMMON CODING
Fund:
161 Elementary Building Reserve Fund
261 High School Building Reserve Fund
Program:
100 Regular Program
Function:
2600 Operation and Maintenance Services
4000 Facilities Acquisition and Construction Services
Object Codes: All Object Codes

RESERVE LIMIT
◦ None

VOTER APPROVAL OF TAX LEVIES
◦ Yes, duration – Up to 20 Years
THE END
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