Slayt 1 - Sanayi
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Transcript Slayt 1 - Sanayi
This project is co-financed by the European
Union and the Republic of Turkey
Bölgesel Rekabet Edebilirlik Operasyonel Programı’nın
Uygulanması için Kurumsal Kapasitenin Oluşturulmasına
Yönelik Teknik Yardım
Technical Assistance on Institutional Building for the
Implementation of RCOP in Turkey
Special Module for RCOP
By: H. Cahit Ekiz, Senior Expert
[email protected]
Ankara, 19th October 2012
REPUBLIC OF TURKEY
MINISTRY OF SCIENCE,
INDUSTRY AND TECHNOLOGY
1
Content
This project is co-financed by the European
Union and the Republic of Turkey
Overview of preparation and
procurement stages
Review of supply tender documents
Supply Evaluation
Relations between Procurement and
Implementation Stages
REPUBLIC OF TURKEY
MINISTRY OF SCIENCE,
INDUSTRY AND TECHNOLOGY
2
This project is co-financed by the European
Union and the Republic of Turkey
Overview of preparation and procurement stages
REPUBLIC OF TURKEY
MINISTRY OF SCIENCE,
INDUSTRY AND TECHNOLOGY
3
The project cycle
This project is co-financed by the European
Union and the Republic of Turkey
Needs, concept development,
partner search
1
Needs
2
Project
proposal &
approval
Sign. Oper.
Agreement
3
OIS
Project
concept
Tender dossier
preparation &
procurement
4
Procurement
Contract management &
monitoring
Contract
signature
5
Implementation
6
Closure
Screening/Prioritisation
More mature
Project
More
Information
REPUBLIC OF TURKEY
MINISTRY OF SCIENCE,
INDUSTRY AND TECHNOLOGY
4
Actors of Preperation Period
This project is co-financed by the European
Union and the Republic of Turkey
TA
EU
Suppliers
OIS
EUD
ERA /
End recipient
Internet
Consultant
Manufacturers
RCP-CID
Developers
EU Management
and Audit
Organisations
Other know-how
Works
Supervision
REPUBLIC OF TURKEY
MINISTRY OF SCIENCE,
INDUSTRY AND TECHNOLOGY
5
Tools (Documentation)
This project is co-financed by the European
Union and the Republic of Turkey
PRAG (Practical Guide to contract procedures on EU External Actions)
ERA Procurement Guidelines
OIS
IPA Turkey - RCOP Implementation Manual
REPUBLIC OF TURKEY
MINISTRY OF SCIENCE,
INDUSTRY AND TECHNOLOGY
6
ERA responsibilities set up from
Operational Agreement
This project is co-financed by the European
Union and the Republic of Turkey
Responsibilities related to Technical Preparations of projects and procurement (tender dossiers); (Please
see OA Article 5.2)
Responsibilities related to Tendering and Contracting (including attendance at tender evaluations); (Please
see OA Article 5.3)
Responsibilities related to Implementation of Service, Works and Supply Contracts (see Chapters 4,5,6);
(Please see OA Article 5.4)
Responsibilities related to Financial Management (Payments of contracts) and Tax Exemption Implications
(see Chapter 7); (Please see OA Article 5.5 and 5.6)
Responsibilities related to Reporting (see Chapters 4,5 and 6 and 8) ; (Please see OA Article 5.7)
Responsibilities related to Monitoring of the operations and Evaluation (Chapter 8), (Please see OA Article
5.8)
Responsibilities related to Publicity of the operations, Controls and Auditing (Chapter 9); (Please see OA
Article 5.9 and 11)
REPUBLIC OF TURKEY
MINISTRY OF SCIENCE,
INDUSTRY AND TECHNOLOGY
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OIS (1)
This project is co-financed by the European
Union and the Republic of Turkey
Title of the Operation
Operating Structure
Organisation Responsible for the Implementation of the Operation
Compatibility and Coherence with the Operational Programme
Description of the Operation
Implementation Arrangements
Risks and Assumptions
Expected impact of the operation on the target group and multiplier/spill over effects
Sustainability
Equal opportunity, minorities, and vulnerable groups
Links with other IPA Component Measures
Requested financing from the European Commission
Co-Financing
Budget Breakdown
Cash flow requirements by source of funding
REPUBLIC OF TURKEY
MINISTRY OF SCIENCE,
INDUSTRY AND TECHNOLOGY
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OIS (2)
This project is co-financed by the European
Union and the Republic of Turkey
Annex 1: Logical Framework
Annex 2: Commitment Letters and / or Letter of Intents
Annex 3: Financial Sustainability Analysis (Brief)
SUPPORTING DOCUMENTS
Indicative Budget For Service Contract
Indicative Budget For Supply Contract
Indicative Budget For Works Contract
INDICATIVE BUDGET FOR SUPERVISION COMPONENT
Documents regarding land ownership/earmarking
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MINISTRY OF SCIENCE,
INDUSTRY AND TECHNOLOGY
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Procurement Preparation
Process
This project is co-financed by the European
Union and the Republic of Turkey
Works Technical documents
Supervision Technical
documents
OIS
Supply Technical
documents
TA Technical documents
REPUBLIC OF TURKEY
MINISTRY OF SCIENCE,
INDUSTRY AND TECHNOLOGY
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Supply Technical documents
This project is co-financed by the European
Union and the Republic of Turkey
Technical Supporting Documents
Catalogues, brochures, web printouts, datasheets, manuals
Administrative Supporting Documents
Origin
Financial Supporting Documents
Proforma invoice, web printouts
Market Survey
Technical Specifications
REPUBLIC OF TURKEY
MINISTRY OF SCIENCE,
INDUSTRY AND TECHNOLOGY
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Which is the type of project
you are dealing with ?
This project is co-financed by the European
Union and the Republic of Turkey
Industrial Manufacturing ?
Agricultural product / food Processing ?
Accreditation Laboratory ?
Tourism Investment ?
Business Development Centre ?
REPUBLIC OF TURKEY
MINISTRY OF SCIENCE,
INDUSTRY AND TECHNOLOGY
12
What is the Product / Item ?
This project is co-financed by the European
Union and the Republic of Turkey
Individual goods ?
Lines ?
Systems ?
Establishment ?
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MINISTRY OF SCIENCE,
INDUSTRY AND TECHNOLOGY
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How to identify the Product /
Item in the market?
This project is co-financed by the European
Union and the Republic of Turkey
OIS
Title
Functions ?
Requirements ?
Budget
Capacity ?
Quality ?
3
IDENTICAL
PRODUCTS
R
u
l
e
o
f
O
r
i
g
i
n
GLOBAL
MARKET
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MINISTRY OF SCIENCE,
INDUSTRY AND TECHNOLOGY
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Individual goods
This project is co-financed by the European
Union and the Republic of Turkey
Input material
Output product
Process
F?, C?,
Q?
RAW
F?, C?,
Q?
RAW
F?, C?,
Q?
RAW
F?, C?,
Q?
RAW
F?, C?,
Q?
RAW
F?, C?,
Q?
RAW
RAW
Amount ?
REPUBLIC OF TURKEY
MINISTRY OF SCIENCE,
INDUSTRY AND TECHNOLOGY
F?, C?,
Q?
Time ?
Amount ?
Throughput ?
15
Lines
This project is co-financed by the European
Union and the Republic of Turkey
Input material
Output product
Process
F?, C?,
Q?
RAW
F?, C?,
Q?
RAW
F?, C?,
Q?
RAW
F?, C?,
Q?
RAW
Performance ?
F?, C?,
Q?
RAW
F?, C?,
Q?
RAW
RAW
Amount ?
REPUBLIC OF TURKEY
MINISTRY OF SCIENCE,
INDUSTRY AND TECHNOLOGY
F?, C?,
Q?
Time ?
Amount ?
Throughput ?
16
Systems
This project is co-financed by the European
Union and the Republic of Turkey
Input material
Output product
Process
S1
Performance ?
RAW
RAW
RAW
RAW
Process
Process
RAW
RAW
RAW
S2
Performance ?
Amount ?
REPUBLIC OF TURKEY
MINISTRY OF SCIENCE,
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S3
Performance ?
Time ?
Amount ?
Throughput ?
17
Establishment
This project is co-financed by the European
Union and the Republic of Turkey
Input material
Output product
Process
S1
Performance ?
RAW
RAW
RAW
RAW
Process
Process
RAW
RAW
RAW
S2
Performance ?
Amount ?
REPUBLIC OF TURKEY
MINISTRY OF SCIENCE,
INDUSTRY AND TECHNOLOGY
S3
Performance ?
Time ?
Amount ?
Throughput ?
18
What is the Type of Product /
Item ?
This project is co-financed by the European
Union and the Republic of Turkey
Operational Unit ?
Supporting Unit ?
Infrastructure Unit ?
Secondary Unit ?
REPUBLIC OF TURKEY
MINISTRY OF SCIENCE,
INDUSTRY AND TECHNOLOGY
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Operational Unit Samples
This project is co-financed by the European
Union and the Republic of Turkey
Process machinery and equipment
Assembly line workflow connectors ?
REPUBLIC OF TURKEY
MINISTRY OF SCIENCE,
INDUSTRY AND TECHNOLOGY
20
Supporting Unit Samples
This project is co-financed by the European
Union and the Republic of Turkey
Dust collection equipment ?
Packaging equipment
Ticketing (labelling) equipment
REPUBLIC OF TURKEY
MINISTRY OF SCIENCE,
INDUSTRY AND TECHNOLOGY
21
Infrastructure Unit Samples
This project is co-financed by the European
Union and the Republic of Turkey
Electricty / power ?
Air / pressure ?
Vapour ?
Water / hot water ?
Air cleaner ?
Refining / treatment ?
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MINISTRY OF SCIENCE,
INDUSTRY AND TECHNOLOGY
22
This project is co-financed by the European
Union and the Republic of Turkey
Secondary Unit Samples
Fix crane ?
Scale ?
Vehicles (Mobile crane, forklift, truck)
Laboratory equipment
IT, electronic and office equipment
Security and control equipment
Furniture
Decoration ?
REPUBLIC OF TURKEY
MINISTRY OF SCIENCE,
INDUSTRY AND TECHNOLOGY
23
What else ?
This project is co-financed by the European
Union and the Republic of Turkey
Automation
Process control and resource planning (ERP)
Administrative and financial software
Management and decision support
REPUBLIC OF TURKEY
MINISTRY OF SCIENCE,
INDUSTRY AND TECHNOLOGY
24
Distribution of Products /
Items ?
This project is co-financed by the European
Union and the Republic of Turkey
Between components
Supply
Works
TA
Between supply lots
Operational lot(s)
Supporting lot(s)
Infrastructure lot(s) ?
Secondary lot(s)
REPUBLIC OF TURKEY
MINISTRY OF SCIENCE,
INDUSTRY AND TECHNOLOGY
25
Resulting supply documents
This project is co-financed by the European
Union and the Republic of Turkey
Market Survey
3 x Brand & model
3 x Origin
3 x Price
Delivery at site
Installation and start-up
Technical Specifications
Requirements
Function(s)
Capacity
REPUBLIC OF TURKEY
MINISTRY OF SCIENCE,
INDUSTRY AND TECHNOLOGY
Quality
26
Secondary specifications of
the Products / Items
This project is co-financed by the European
Union and the Republic of Turkey
Infrastructure requirements
Phisical dimensions
Work area requirements
Weight
REPUBLIC OF TURKEY
MINISTRY OF SCIENCE,
INDUSTRY AND TECHNOLOGY
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This project is co-financed by the European
Union and the Republic of Turkey
Review of supply tender documents
REPUBLIC OF TURKEY
MINISTRY OF SCIENCE,
INDUSTRY AND TECHNOLOGY
28
Procurement Notice
This project is co-financed by the European
Union and the Republic of Turkey
6-Description of the contract
7-Number and titles of lots
8-Eligibility and rules of origin
11-Tender guarantee
12-Performance guarantee
13-Information meeting and/or site visit
14-Tender validity
15-Period of implementation of tasks
REPUBLIC OF TURKEY
MINISTRY OF SCIENCE,
INDUSTRY AND TECHNOLOGY
29
Procurement Notice
This project is co-financed by the European
Union and the Republic of Turkey
16- Selection criteria
Economic and financial capacity
The average annual turnover in the last xxx financial years of the tenderer must
exceed the financial proposal of the tenderer.
Professional capacity
At least 1 permanent staff currently works for the tenderer in fields related to this
contract.
Technical capacity
The tenderer should have completed (provisional or final acceptance must be
certified) at least xxx project relating to delivery of ................................... equipment
with a minimum value of the financial proposal of the tenderer for the relevant lot, in
the last three years prior to the submission deadline of this application (from xx of
Month 2009 to xx of Month 2012).
REPUBLIC OF TURKEY
MINISTRY OF SCIENCE,
INDUSTRY AND TECHNOLOGY
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Procurement Notice
This project is co-financed by the European
Union and the Republic of Turkey
16- Selection criteria
An economic operator may, where appropriate and for a particular contract, rely on the
capacities of other entities, regardless of the legal nature of the links which it has with
them. Some examples of when it may not be considered appropriate by the
Contracting Authority are when the tender rely in majority on the capacities of other
entities or when they rely on key criteria. If the tender rely on other entities it must
prove to the Contracting Authority that it will have at its disposal the resources
necessary for performance of the contract, for example by producing an undertaking
on the part of those entities to place those resources at its disposal. Such entities, for
instance the parent company of the economic operator, must respect the same rules of
eligibility and notably that of nationality, as the economic operator. Furthermore, the
data for this third entity for the relevant selection criterion should be included in the
tender in a separate document. Proof of the capacity will also have to be furnished
when requested by the Contracting Authority.
REPUBLIC OF TURKEY
MINISTRY OF SCIENCE,
INDUSTRY AND TECHNOLOGY
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Instructions to Tenderers
This project is co-financed by the European
Union and the Republic of Turkey
2-Timetable
5-Type of contract
11-Content of tenders
Part 1: Technical offer
Part 2: Financial offer
A financial offer calculated on a basis of DDP
financial proposal for training
financial proposal for ancillary services
Part 3: Documentation
REPUBLIC OF TURKEY
MINISTRY OF SCIENCE,
INDUSTRY AND TECHNOLOGY
a detailed description of the supplies tendered
a training proposal
an ancillary services proposal
To be supplied following templates in annex
Tender Form for a Supply Contract
Financial identification form
Legal entity file
To be supplied on free formats
A description of the warranty conditions
A description of the organisation of the commercial warranty tendered
A statement by the tenderer attesting the origin of the supplies tendered
Duly authorised signature
32
Instructions to Tenderers
This project is co-financed by the European
Union and the Republic of Turkey
12-Taxes and other charges
20- Evaluation of tenders
Administrative
Technical
PN Selection Criteria
Technical Proposal
Financial
Variant solutions
Award criteria
The sole award criterion will be the price
21- Signature of the contract and performance guarantee
documentary proof
Performance guarantee
REPUBLIC OF TURKEY
MINISTRY OF SCIENCE,
INDUSTRY AND TECHNOLOGY
modifications
33
Modifications
This project is co-financed by the European
Union and the Republic of Turkey
Before the contract signature
-
-
Tender Dossier (Instructions to Tenderers)
Article 21_Signature of the contract and performance guarantee (Sub Article 21.4)
Contract (Special Conditions)
- Article 22_Variations
The Contracting Authority reserves the right to vary the quantities specified for the following items at the
time of contracting and during the validity of the contract within a range given in below table;
Lot/ Item No
Description
Original
Quantity
Maximum
Increase
Maximum
Decrease
The total value of the supplies may not rise or fall as a result of the variation in the quantities by more than
25% of the tender price. The unit prices used in the tender shall be applicable to the quantities procured
under the variation.
REPUBLIC OF TURKEY
MINISTRY OF SCIENCE,
INDUSTRY AND TECHNOLOGY
34
This project is co-financed by the European
Union and the Republic of Turkey
Supply Evaluation
REPUBLIC OF TURKEY
MINISTRY OF SCIENCE,
INDUSTRY AND TECHNOLOGY
35
Evaluation Committee
This project is co-financed by the European
Union and the Republic of Turkey
Chairman
Secretary
Evaluators
Observers ?
REPUBLIC OF TURKEY
MINISTRY OF SCIENCE,
INDUSTRY AND TECHNOLOGY
36
Opening
This project is co-financed by the European
Union and the Republic of Turkey
Public
Receive date & time
Tenderer’s structure
Price & discount
Tender Guarantee
REPUBLIC OF TURKEY
MINISTRY OF SCIENCE,
INDUSTRY AND TECHNOLOGY
37
PN Selection Criteria
This project is co-financed by the European
Union and the Republic of Turkey
Evaluation Committee all together
Tender Submission Form sections
Clarifications
REPUBLIC OF TURKEY
MINISTRY OF SCIENCE,
INDUSTRY AND TECHNOLOGY
38
Administrative Compliance
This project is co-financed by the European
Union and the Republic of Turkey
Evaluation Committee all together
Part 3: Documentation
Clarifications
In practice informal responsibility of Chairman
and Secretary
REPUBLIC OF TURKEY
MINISTRY OF SCIENCE,
INDUSTRY AND TECHNOLOGY
39
Technical Evaluation
This project is co-financed by the European
Union and the Republic of Turkey
Evaluators (& observers)
Part 1: Technical Proposal
Yes / no bases
Clarifications
Finalisation by a wrap-up session
REPUBLIC OF TURKEY
MINISTRY OF SCIENCE,
INDUSTRY AND TECHNOLOGY
40
Financial Check
This project is co-financed by the European
Union and the Republic of Turkey
Evaluation Committee all together
Part 2: Financial Offer
Cross check of financial figures
Clarifications (may or may not)
REPUBLIC OF TURKEY
MINISTRY OF SCIENCE,
INDUSTRY AND TECHNOLOGY
41
This project is co-financed by the European
Union and the Republic of Turkey
Relations between Procurement and
Implementation Stages
REPUBLIC OF TURKEY
MINISTRY OF SCIENCE,
INDUSTRY AND TECHNOLOGY
42
Basic Stages of a Supply
Contract
This project is co-financed by the European
Union and the Republic of Turkey
Commencement
Delivery
Installation
Put into Operation
Training
Inspection and Testing
Warranty
REPUBLIC OF TURKEY
MINISTRY OF SCIENCE,
INDUSTRY AND TECHNOLOGY
43
Special Stages for a Supply
Contract
This project is co-financed by the European
Union and the Republic of Turkey
Ancillary services
Special design and production
Development
Customization
Assembly at the site
REPUBLIC OF TURKEY
MINISTRY OF SCIENCE,
INDUSTRY AND TECHNOLOGY
44
Financial Milestones for a
Supply Contract
This project is co-financed by the European
Union and the Republic of Turkey
Pre-financing (60%)
Provisional Acceptance (40%)
Final Acceptance (Releasing Performance
Guarantee)
REPUBLIC OF TURKEY
MINISTRY OF SCIENCE,
INDUSTRY AND TECHNOLOGY
45
Commencement
This project is co-financed by the European
Union and the Republic of Turkey
Special conditions Article 18, gives the
commencement date, the starting date of
implementation of a supply contract
When the contract is signed
On a definite and indicated further date
Depending to an other event or condition
Due to an administrative order issued by the
OS/CA in a declared period
REPUBLIC OF TURKEY
MINISTRY OF SCIENCE,
INDUSTRY AND TECHNOLOGY
46
Commencement
This project is co-financed by the European
Union and the Republic of Turkey
Kick-off meeting (optional)
- introduction of the contracting parties and their personnel who will be
involved in the contract
- reviewing the scope of contract
- contract schedule and milestones
- any changes of the delivery address(es)
- any issues relating to proposed products’ availability by the Contractor
- any issues relating to restrictions and special permissions regarding the
products
- any information or other assistance to be provided by the CA or ERA/End
recipient to the Contractor, in accordance with the TS, field/place, current
-
conditions and the time
other issues related with the specifics of the contract
REPUBLIC OF TURKEY
MINISTRY OF SCIENCE,
INDUSTRY AND TECHNOLOGY
47
Commencement
This project is co-financed by the European
Union and the Republic of Turkey
Site visit
-
Phisical conditions
- Meteorological and geological conditions
- Additional structural and infrastructural works
-
Transport, unloading and storage conditions
Reviewing the layout plan
REPUBLIC OF TURKEY
MINISTRY OF SCIENCE,
INDUSTRY AND TECHNOLOGY
48
Implementation Programme
This project is co-financed by the European
Union and the Republic of Turkey
Special Conditions_Article 13 Programme of implementation of the tasks
(timetable)
-
Supply, delivery, unloading, installation, commissioning inspection and testing, and training
must be completed within xx calendar days from the commencement date.
The Contractor shall be responsible for unpacking of the goods at Delivery Address and shall be
ready for inspection and testing after completion of the delivery of supplies.
Inspection and testing shall be completed within xx calendar days after the tendered supplies
have been physically delivered, installed and put into operation.
Provisional acceptance shall take place within xx calendar days after the request of Contractor
following completion of delivery, installation, putting into operation, training, inspection and testing.
Final acceptance shall take place after formal request of Contractor following expiration of 12
months warranty period. After this Contractor’s warranty expires, the Contractor shall provide one
year commercial warranty service as well.
REPUBLIC OF TURKEY
MINISTRY OF SCIENCE,
INDUSTRY AND TECHNOLOGY
49
Modifications
This project is co-financed by the European
Union and the Republic of Turkey
Within implementation period (Before & after commencement)
- Administrative and financial issues
- Technical issues
- Product end of life
- Proof and documentary evidence
- Has same or advantageous rule of origin conditions
- Has same price of the replaced item and under the condition
given in the contract
- Same technical specifications and quality or better
- Compatible with the overall system
REPUBLIC OF TURKEY
MINISTRY OF SCIENCE,
INDUSTRY AND TECHNOLOGY
50
Delivery, Installation & Startup
This project is co-financed by the European
Union and the Republic of Turkey
Site availability
Infrastructure conditions
Security
Respondent
REPUBLIC OF TURKEY
MINISTRY OF SCIENCE,
INDUSTRY AND TECHNOLOGY
51
Training
This project is co-financed by the European
Union and the Republic of Turkey
User / operator training
Technician training
REPUBLIC OF TURKEY
MINISTRY OF SCIENCE,
INDUSTRY AND TECHNOLOGY
52
Inspection and Testing
This project is co-financed by the European
Union and the Republic of Turkey
Who does?
Inspection and testing team(s)
Provisional Acceptance Committee
What is to be checked?
-
Item exist, not damaged and operational, unused
Has same brand and model with the Contract by also considering any approved modifications
Has same or better technical specifications with the Contract by also considering any approved
modifications
Has same or better performance with the Contract by also considering any approved modifications
Includes all the accessories and documents indicated in the Contract
REPUBLIC OF TURKEY
MINISTRY OF SCIENCE,
INDUSTRY AND TECHNOLOGY
53
Provisional Acceptance
This project is co-financed by the European
Union and the Republic of Turkey
The Provisional Acceptance Committee
Established by ERA according to internal procedure
There is no restriction in number
At least three people are preferable and for complex supplies it may be increased to
five
Tools for the Provisional Acceptance Committee
Inspection and test reports
Any approved modifications
Contract
REPUBLIC OF TURKEY
MINISTRY OF SCIENCE,
INDUSTRY AND TECHNOLOGY
54
Provisional Acceptance
This project is co-financed by the European
Union and the Republic of Turkey
What is to be checked by the Provisional Acceptance Committee
Inspection and testing results
Validity and verification of supplies in quantities
Availability of the supplies in the delivery address
Rule of origin of the supplies
Visibility rules
Over all functioning of the systems (whole system)
-
Different test scenarios (performance, stress, recovery, reliability, etc.)
REPUBLIC OF TURKEY
MINISTRY OF SCIENCE,
INDUSTRY AND TECHNOLOGY
55
Provisional Acceptance
This project is co-financed by the European
Union and the Republic of Turkey
Partial acceptance (General Conditions Article 31.5)
Conditional acceptance
REPUBLIC OF TURKEY
MINISTRY OF SCIENCE,
INDUSTRY AND TECHNOLOGY
56
Provisional Acceptance
This project is co-financed by the European
Union and the Republic of Turkey
What is the importance of Provisional Acceptance ?
When the Provisional Acceptance become issued ?
REPUBLIC OF TURKEY
MINISTRY OF SCIENCE,
INDUSTRY AND TECHNOLOGY
57
Warranty
This project is co-financed by the European
Union and the Republic of Turkey
During Provisional Acceptance
The Contractor shall warrant that the supplies are new, unused, of the most recent models
and incorporate all recent improvements in design and materials.
After Provisional Acceptance up to Final Acceptance
The Contractor shall further warrant that none of the supplies have any defect arising from
design, materials or workmanship. This warranty shall remain valid for one year after after
provisional acceptance.
After Final Acceptance
In addition there will be commercial warranty after this Contractor’s warranty expires. The one
(1) year commercial warranty documents should be accompanied with the documents for
provisional acceptance.
REPUBLIC OF TURKEY
MINISTRY OF SCIENCE,
INDUSTRY AND TECHNOLOGY
58
Warranty
This project is co-financed by the European
Union and the Republic of Turkey
Article 32 (Special Conditions & General Conditions)
The Contractor shall at his own cost replace defective or damaged equipment/parts during the
warranty period. The Contractor has to troubleshoot the problem within xx working days of the
request, overcome the problem and re-integrate to the system within maximum xx working
days from the call of service. If the reparation of broken equipment/part is not possible,
Contractor shall replace that equipment/part with another equipment/part. No additional cost
will be borne by the Contracting Authority or the Beneficiary.
The Contractor shall response at site within xx days during warranty period.
The Contractor shall remain fully responsible for all warranty obligations even when some of
the equipment is obtained from a third party.
In case a preventive maintenance session has to be executed then the Contractor shall inform
the Beneficiary at least xx hours in advance of his intervention.
REPUBLIC OF TURKEY
MINISTRY OF SCIENCE,
INDUSTRY AND TECHNOLOGY
59
Final Acceptance
This project is co-financed by the European
Union and the Republic of Turkey
The Final Acceptance Committee
Established by ERA according to internal procedure similar with the
Provisional Acceptance Committee
Tools for the Final Acceptance Committee
Deficiency list detected during warranty
Warranty conditions of the Contract
REPUBLIC OF TURKEY
MINISTRY OF SCIENCE,
INDUSTRY AND TECHNOLOGY
60
Final Acceptance
This project is co-financed by the European
Union and the Republic of Turkey
What is to be checked by the Final Acceptance Committee
Deficiencies detected and actions taken by the Contractor during
warranty period
Satisfaction of warranty conditions of the Contract
Availability of all the supplies in the installation address
Functioning of all the supplies
Over all functioning of the systems
Any conditions set by the Provisional Acceptance Committee
REPUBLIC OF TURKEY
MINISTRY OF SCIENCE,
INDUSTRY AND TECHNOLOGY
61
Synchronization
This project is co-financed by the European
Union and the Republic of Turkey
Projects
Prerequisite or parallel actions to be taken by other EU or differently financed
projects; or by third party actors
Components
Output(s) of one Contract may be required as input(s) by other Contract
Lots
Dependencies
REPUBLIC OF TURKEY
MINISTRY OF SCIENCE,
INDUSTRY AND TECHNOLOGY
62
Synchronization
This project is co-financed by the European
Union and the Republic of Turkey
Always keep in mind
Each Contract is a seperate document
Each Contractor is responsible for his Contract
Success of the Project is only possible with successful completion of all
Contracts
This is only possible with careful management and coordination of the Contracts
REPUBLIC OF TURKEY
MINISTRY OF SCIENCE,
INDUSTRY AND TECHNOLOGY
63
Closing
This project is co-financed by the European
Union and the Republic of Turkey
Questions & Answers ?
REPUBLIC OF TURKEY
MINISTRY OF SCIENCE,
INDUSTRY AND TECHNOLOGY
64