Transcript Slide 1

Implementing PTFS ArchivalWare at York St John
University: a project under the JISC Repositories
Start-up and Enhancement (SUE) strand
Helen Westmancoat
Lauren Shipley
York St John University | www.yorksj.ac.uk
Background to the project
Choosing the software
Implementation
Demonstration – flexibility, interoperability,
customisation
Future developments
York St John University | www.yorksj.ac.uk
Background
• Small HE institution – located in the centre
of York, c. 5600 students
• Collaborating for Creativity (C4C) Centre
for Excellence in Teaching and Learning
• JISC Funding granted September 2007 –
YSJ DigiRep
York St John University | www.yorksj.ac.uk
Background - Pilot project
York St John University | www.yorksj.ac.uk
Background - Pilot project
Arts & Health
c.21 Interpretations of
Renaissance Texts
Creativity in Theology
Dance & Diversity
Public Service Announcement
Tanka: Art & Writing
Sympathetic Vibration
York St John University | www.yorksj.ac.uk
Background - Pilot project
Arts & Health
c.21 Interpretations of
Renaissance Texts
Creativity in Theology
Dance & Diversity
Public Service Announcement
Stills
Video
Text
Audio
Tanka: Art & Writing
Sympathetic Vibration
York St John University | www.yorksj.ac.uk
Background
Sample images
Plus videos, theses, research papers, exam papers, items from our
Victorian Childrens’ books collection and from the newly acquired
Theatre Royal archive
York St John University | www.yorksj.ac.uk
Choosing the software
We were looking for a
solution that could
interoperate with our
other systems, allowed
us to be flexible with the
kinds of materials we
could accommodate,
had an interface we
could customise
easily…
York St John University | www.yorksj.ac.uk
Choosing the software
• Plan was to implement Hyperion
• Enter PTFS (Europe) and ArchivalWare
• MIDESS software comparisons http://ludos.leeds.ac.uk/midess/MIDES
S%20workpackage%202%20%20Functional%20and%20Technical%
20Requirements%20Specification.pdf
York St John University | www.yorksj.ac.uk
Choosing the software
Product
Website
Contact used by MIDESS
Ability to handle variety of
file formats
Interaction with third party
systems
Authentication via LDAP or
SSO
Support OAI-PHM
Support Z39.50 and/or
SRU/SRW
Support for OpenURL
Support OAIS
Support Persistent URLs
ArchivalWare
http://www.ptfs-europe.com
PTFS Europe
Digitool (Ex Libris)
Eprints
Fedora
http://www.exlibrisgroup.com/digitool.htm http://www.eprints.org/
http://www.fedora.info/
Ex Libris (UK) Ltd
University of Leeds and LSE has a E-Prints digital repository
Library of Wales
Dspace
http://www.dspace.org/
University of Cambridge
Yes
Yes
Limited – primarily intended for documents
Yes
Yes
Yes
Yes – Web Services
None currently known although several proposed
Yes – Web Services
Yes – Web Services
Yes.
Yes.
Support for Z39.50 due Q2
2008
Due Q2 2008
Yes
Yes
Yes
Yes
Yes
Yes
No – in development
Yes
Yes
Yes
Yes
Yes
Yes
Yes
No
No
No
Yes
No
No – in development
Yes
Yes
No
No
No – in development
Yes
No
Yes – METS
No – in development
Yes - Currently the product
can be configured to
support most of the METS
requirements. A future
release of version 4 of the
product will allow for
complete METS compliance. Yes - METS
Support for compound
object formats
Rights Management
Support
Yes
Content submission buffer Yes
Yes
Yes
Partial
Yes
Yes
Yes
?
Yes
Live site
LJMU Institutional Repository
Birmingham e-Prints
UQ eSpace
Loughborough University
Southern Oregon University
York St John University | www.yorksj.ac.uk
Choosing the software
• SaaS option
• Host ourselves
• Sustainability
• Customisation
York St John University | www.yorksj.ac.uk
Implementation
• 2 day project workshop
• 2 days training
• Configuration
York St John University | www.yorksj.ac.uk
We were looking for a
solution that could
interoperate with our
other systems, allowed
us to be flexible with the
kinds of materials we
could accommodate,
had an interface we
could customise
easily…
York St John University | www.yorksj.ac.uk
Flexibility
• Multimedia – handles sound files, different kinds of
movie files, photographs and full text
• Different collections, or libraries, allow you to split
discrete collections logically
• Powerful user management can be used to restrict
access to collections
• Browse hierarchy imposes logical organisation to
information
• Web-based, with the flexibility of that medium
York St John University | www.yorksj.ac.uk
Flexibility
The software’s flexibility will allow us to use it as:
• the back-end store for an e-zine about Enquirybased learning
• a traditional institutional repository for theses and
dissertations and other research
• a showcase for C4C and ALPS CETL project
outcomes
• a discovery tool for special library collections
(including Victorian children’s books and an archive of
theatrical paraphernalia)
York St John University | www.yorksj.ac.uk
Interoperability
• every item in the archive has a unique ID, allowing it
to be referenced from outside the archive
• OAI-PMH (Open Access Initiative – Protocol for
Metadata Harvesting) is in-built
• Dublin Core (the default metadata schema) maps to
MARC21 relatively well
• Web-based
York St John University | www.yorksj.ac.uk
Interoperability
The software allows us to:
• build web front ends to act as gateways into
different parts of the archive
• link directly to items from the library catalogue (with
or without the context of their metadata) by using the
856 field
• link to items from within the virtual learning
environment, by using the item’s unique ID to
construct a static URL
• search the archive from external search engines,
such as Google Scholar, Intute Repository Search or
OAIster (via the Open Archives Initiative)
York St John University | www.yorksj.ac.uk
Customisation
• Web-based, so edits can be made using HTML and
CSS – configurable files include welcome.html
• Internal configuration – pick lists, libraries, search
preferences, visible fields, etc.
York St John University | www.yorksj.ac.uk
Customisation
This arrangement means we can:
• build an accompanying website for archive-related
resources that can be identified visually with the
archive itself – stamp our identity on to the archive
• configure the internal structure and layout of the
archive to best suit the needs of our users and the
types of collections we’re storing
York St John University | www.yorksj.ac.uk
Future developments
• Adding new collections
- Women’s voices
• Using archive for e-zine
• Digitisation of other materials – Theatre
Royal archive, Rees-Williams Victorian
Children’s book collection
• Official launch of archive
• Set up user group
York St John University | www.yorksj.ac.uk
Contact us
• Helen Westmancoat, Deputy University
Librarian [email protected]
• Lauren Shipley, Digital Archive
Development Coordinator
[email protected]
• Project blog http://ysjdigirep.blogspot.com/
• Digital suppository repository: easing the
passage from hard copy to electronic
Lottie Alexander, Academic Liaison Librarian
York St John University | www.yorksj.ac.uk