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BM1 Study Guide
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BM2 R. Kring
Personal Property
The effective control of
the procurement, use,
safekeeping, and
disposal of property is….
• Property Management.
Each Coast Guard unit must
maintain an effective property
accountability and control
system in accordance with..
• Property management manual
Who is responsible for
maintaining
accountability and
control of property within
a specified area?
• Property Officer
List three supply source
references you can use to locate
supplies you need to order.
• General Services
administration (GSA)
• Afloat Shopping Guide
(ASG)(NAVSUP-4400)
• The Management List
Consolidated (ML-C)
Tangible property
including art work,
models, and artifacts
is..
• Personal property
All inventories must
have an ...
• Independent person present
Who’s property record does the
new custodian sign after an
inventory?
• Property officer’s
copy of the
property letter,
noting any
discrepancies.
List two situations when an inventory of
property is required
• Upon relief of the custodian
• annually
course has it as 3 years
from last inventory which
has changed to annually
What type of property must be
marked for identification?
• CG-owned
reportable property
The property and allowance
report is the unit’s record and
allowance list for..
• GP Property
Who is responsible for the
custodial control of property with
in a specified custodial area?
• Property
Custodian
How many days to inventory
property if a joint inventory is not
able to be completed?
• 30 days and submit a
letter report of relief to
the CO
Responsibilities of the property custodian
• Initiate documents affecting the
accountability of property.
• Ensure the prompt submission of survey
reports for lost, damaged, or destroyed
property.
• Ensure that property is used only for official
purposes
• Assist in physical inventories
ARMS
Why was the Federal Catalog
System developed?
• To provide
positive and
accurate
identification
of every item
in the supply
systems of all
What are two primary forms used to
requisition stock-numbered material
using the ARMS program?
• SF-344
• SURF requisition Log (CG-4960)
State the purpose of the SURF
Requisition Log
• It is a multi-purpose form used to record
MILSTRIP transactions.
National Stock # info
• Series of nine
numbers
• Four digit coding
structure
• Contains the FSC &
NIIN numbers
• Two Digits identify
the group and two
identify the class
within the group
• Usually the country
which assigned the
NIIN
• NIIN
• FSC
• NSN
• FSC
• NCB
Label the highlighted part of the SSN
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8010-01-625-8211
8010-01-625-8211
8010-01-625-8211
8010-01-625-8211
8010-01-625-8211
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FSC
NCB
NIIN
Group
Class
Procurement
What information is required on your Procurement
request?
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Accounting data
Approval signature
Purchase description
Certification of funds
Source of supply
Required delivery date
The procurement request is designed as a...
• Basic requesting document for most types
of procurements
List two references that contain
information concerning the
Procurement Request
• Coast Guard FINCEN SOP
• Small Purchase Handbook
Where will you find
specific line-by-line
instructions on
completing the
Procurement request
• On the back of the Procurement Request form
Who is
authorized to
submit or
initiate a
procurement
request?
• Anyone
What information is not required on your
Procurement request
• Requester’s
signature
• Type of request
Standard Form 44
(SF-44)
List three uses for the SF-344
• As an initial form for entering the
MILSTRIP system for units not having
access to ARMS
• When an approval must be obtained.
• When funds authorization must be
obtained.
What is the maximum
dollar amount permitted
by FAR when using the
SF-44
• $2500
You may use the SF-44 ONLY at
• Isolated activities
You use the SF-44 for what kind of
purchases?
• On-the-spot,
over-the-counter
What are some examples of isolated activities
• Grocery stores
• emergency nonpersonal services or supplies
You can use the
SF-44 to
purchase fuel
and oil for
aircraft and
vessels..true or
false
• TRUE
If the amount of the
purchase exceeds the
authorized limitations of
the SF-44, you would
make
• Other purchase arrangements
Where should
the SF-44’s be
kept when not
in use
• Under lock and key
Four conditions for using the Standard Form 44
• Purchase does not
exceed $2500
• Supplies or services are
immediately available
• Only one delivery or
pickup and one payment
(on-the-spot)
• Regulatory requirements
fulfilled
Where will you find instructions for completing the
SF-44?
• Instructions are
included in the
inside front of
each book of
forms.
IMPAC Card
List two types of authorization letters required for an IMPAC card
USER at a small boat station, cutter, or aircraft when the card is
issued as a unit card.
• Signature authority
letter (signed by OIC)
• Delegation of
procurement authority
(signed by head of
contract activity or
contracting officer)
What authorization letter
should you carry when using
an IMPAC card not
specifically assigned to you?
• Signature Authority Letter
List the 2 types of
IMPAC card holders.
• Non-warranted cardholders
• Warranted cardholders
What is the Statement of Account
(SOA) for?
• It will itemize each transaction which
was charged to the IMPAC card.
All IMPAC cardholders are
considered what?
• Procurement officials
What small purchase methods
can be replaced by the IMPAC
card?
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SF-44
Purchase/delivery orders
BPA
Impress funds
List some
considerations that the
IMPAC card user should
review before making a
commercial purchase
• Required government sources
• Competition and small business
requirements
• the card’s single limit purchase
• Construction restrictions
State the security measures for an
IMPAC card that is not being used
• Locked, in a secure location
State what an IMPAC card MUST NOT be
used for
• Cash transactions or personal purchases
List three steps to verify the
monthly statement of account.
• Review the SOA for accuracy
• Attach all purchase files to the SOA
• Sign and forward to approving official
What document must all IMPAC
cardholder and users sign?
• A procurement
integrity
certification,
required by TAR
notice 91-08
What is the maximum dollar amount for purchases by
a non-warranted cardholder
• $2500
What is the maximum dollar
amount permitted to purchase
fuel and oil for aircraft and
vessels
• $25,000
Report of Survey
What document
number is the
Report Of
Survey?
• CG-5269
Identify how
many people
must compose a
Board of Survey
• Three
Abstract of Operations Boat
Report
The
Abstract of
Operations
Boat
Report is
prepared
when?
• quarterly
Define “maintenance hours”
• All hours in
which a boat
is in
scheduled or
unscheduled
maintenance.
Define “Underway hours”
• Total elapsed
time which
begins when a
boat gets
underway
and ends
when the boat
secures.
Define “employment category”
• The
purpose of
which a
resource is
used
Define “missions”
• Number of
times an
employment
category is
benefited under
different sets of
orders
Define “standby hours”
• The number of
hours during
which the boat is
available for use,
but the time does
not fit into the
resource,
maintenance,
and storage
categories.
Define “storage hours”
• The number of hours during which the boat is
not in maintenance and not available for use
Define “employment hours”
• Total
number of
underway
hours spent
benefiting
each
employment
category
When are explanatory remarks
required?
• Any time hours are reported in the
“MISC” or SPECIAL category.
• When a non-cutter reporting unit
has a sum other than 2160,2184, or
2208 for total hours accounted for.
Define “Sortie”
• The deployment
of a boat for the
purpose of
providing a
service.
The Abstract of Operations Boat
Report is used for
• Programming, budgetary purposes.
Define “resource hours”
• Underway
hours credited
to each
employment
category which
is benefited
during a trip.
How is the
boat
identification
written on
the Abstract
of Operations
Boat Report?
• Boat type
followed by the
Coast Guard
number
• IE: MLB 44362,
UTB 41461,
TANB 21270
The total hours in a quarter
should equal
• The sum of the
resource,
storage,
maintenance,
and standby
hours
Where would the
time spent underway
for sea trials be
logged on the
Abstract of
Operations Boat
report?
• Maintenance
Hoisting Equipment
The frequency of load testing for boat hoisting
equipment maintained at shore facilities and
aboard ship is...
• Shore- 24 months
• Ship- 12 months
What is the frequency of
visual inspections for
boat hoisting
equipment?
• Prior to each use
What conditions
warrant wire
rope
replacement
when found
during
inspection of
boat hoisting
equipment?
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Cuts
nicks
crushing
worn wires
broken wires
corroded wires
abraded wires
heat damage
bird caging
distortion
fraying
kinks
The purpose of placing
one-half the load
weight forward and the
other one-half aft
during a load test of
boat hoisting equipment
is to...
• Minimize strain on the boat.
The boat with the test load
is suspended just above the
water during a test load on
boat hoisting equipment for
at least?
• 10 minutes
What percentage of the normal hoisting load
weight is used when conducting a load test on
boat hoisting equipment?
• 150%
Who must a
unit order
new lifting
slings for a
RIB from?
• Manufacturer
What is the purpose of tests and inspection of
boat hoisting equipment?
• To establish the adequacy of the boat
structure, davits, boat crane, rigging, slings,
attachments, and hoisting equipment
What is the full rated capacity?
• The safe limit of the
equipment weight lifting
and holding ability, with
the maximum authorized
number of parts in the
main purchase.
List the 2 technical manuals you would use for
guidance with an inspection and overhaul of
weight handling equipment and specification
development
• Manufacturer’s instruction book
• NSTM Chapters 571,573,583,589,613
Boat Inspections
What vessels must your unit submit a Boat
Inspection for?
• Boats less than 65 ft long with inboard
main engines
Which organizations or individuals are
required to schedule the regular detailed boat
inspection of each boat?
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Group
Section
District Commander
Maintenance and Logistics Command
(MLC)
Who is required to submit the
Boat Inspection Report?
• Unit having custody of the
boat
Within how many days after completion of the
boat inspection report will the CG-3022 be
submitted to MLC?
• 10 days
List two conditions requiring comments from
the commanding officer or OINC
• Unsatisfactory
items
• Items deemed
necessary,
especially those
requiring
assistance by
higher authority
Who establishes
the interval
between boat
inspections?
• MLC Commander
Oral Boards
What qualities of the boat crewman are being
attested to during the certification phase?
• Maturity
• Judgement
• Professional qualifications
Who will review the Boat Crew Examining
Board’s recommendation?
• Unit Commander
What skills
are to be
observed
during a
boat
crewman
check
ride?
• Boat
Familiarization
• Area
Familiarization
• Basic Navigation
• Boat handling
• Emergency
procedures
Instructor
What system is this program based on?
• Master and apprenticeship system
When can the certification phase begin?
• When the
appropriate
training guide is
completely signed
off.
After consultation
with the training
officer, who
assigns the
instructor?
• Unit Commander
Who is responsible for
the day-to-day
management of the
unit training program?
• Unit training officer
Who is responsible for interviewing
prospective boat coxswain trainees and
instructors?
•Unit training officer
Quarterly Training Plan
What are the responsibilities of the training
board?
• Prepare the entries
for drills, exercises,
and all hands
training
• Schedule
departmental
training periods
What are the
responsibilities
of the
department
head?
• Consult with
division officers
• Assess current and
future training
needs
• Enter the training
topics for their
departmental
training periods on
the CG-5293
• Return the CG5293 to the
training officer
How many sheets are
needed to complete the
Quarterly Training Plan?
• Three
What is the format used for the Quarterly
Training Plan?
• The same format as
the universal calendar
sheet
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Quarter
Calendar month
Fiscal year
Cutter’s deployment
Scheduled training
What information is
required on the
Quarterly training
Plan?