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HUBNET
Basic Searching/Tips
Guide
GATES
Kaleida Health Libraries
KALEIDA HEALTH LIBRARIES
BGH Aaron HSL
Tel: 859-2878 Fax: 859-1527
Gates Kideney HSL
Tel: 887-4848 Fax: 887-4347
Suburban HSL
Tel: 568-6540 Fax: 568-3030
WHOB Emily Foster HSL
Tel: 878-7304 Fax: 878-7547
DeGraff : Please call any Kaleida Library for assistance
As always, please fee free to contact Library Staff for consultation with strategies, to teach you how
to search, do the search, or provide articles not available full-text.
Call any of the libraries for assistance.
Searching…where to start?
Go to HUBNET- This is a library subscription offered to you to allow you to search
from work or home.
From Kaleida Libraries homepage: (Information about library services,
online ability to request articles or searches, medical alerts, catalogue of library
resources, tutorials).
http://library.kaleidahealth.org or http://hubnet.buffalo.edu
<click> Go to HUBNET
Hubnet homepage:
Select Applications in order to search bibliographic
databases. (These contain citation information, subject headings,
usually have an abstract, and in some cases, link to the full-text
article. (Medline is a database).
 Select Subject Category to select databases by subject.
 Select Publication Type to search specific types of sources
(atlas,dictionary, etc.).
Choose a database
Each database covers a distinct body of information with some overlap.
To select the right databases for the search question click on the
Information “I” for the explanatory note.
5 databases may be searched simultaneously.
Depending upon your subject this may be
advantageous or may retrieve many inappropriate
citations.
Simultaneous searching is useful when you have a unique term that is being searched as a
keyword.
Consider searching in more than one database. A search on domestic violence will
produce different references in Medline, CINAHL and PsycINFO.
This is different than searching databases simultaneously.
Main Search Page: The main search page looks like this and offers the options described
below.
These icons
represent
search options.
Type
Here
Overview of Search Options
Search options
What you can search
Author:
A specific author i.e., Smith HJ or Smith H
Title:
An article title or title word
Journal:
Documents in a specific journal
Search Fields
Date, volume, page, institution, a word in a journal title, or
abstract are some fields. <Click>on the icon for a full list.
Tools:
Lists of subject headings and definitions.
Combine:
Enables two or more sets to be combined. Further
explanation on the following page.
Basic:
A simple search (keyword/author)
Change Databases:
For this search or for a new search.
To start a search:
Formulate a question.
Identify relevant parts of the question.
These parts become search components. The strategy may change as you search
and discover terms more suited to the question.
Searching can be a learning experience. Evaluate retrieval by looking at the subject
headings, subheadings, and keywords used in the citations.
It is best to type in one term at a time and then combine terms.
Type the term diabetes in the search box.
You will be linked (mapped) to a list of subject headings from the dictionary
of search terms. Each subject heading has a definition, that you can review by
<Clicking> on the “I”. (scope note)
These terms are more useful than they would first appear!
Explode and Focus
Explode allows you to include the more narrow, or
specific terms, in relation to the main term. (This is
an illustration of the tree structure.)
If you check Diabetes Mellitus and check Explode
your selection will include all of the terms indented
under Diabetes. see example below.
This is an opportunity to see other subject headings that might be a
better choice.
Focus retrieves documents in which the subject
heading is the major point, or “focus” of the
article. This is a feature worth experimenting
with, if you get unsatisfactory results.
When searching on a topic with little information restricting to
focus might eliminate all results!
Subheadings: Scope notes, or explanatory notes, are also
available for subheadings. <click> on “i”.
Subheadings vary according to the subject heading. You may
select specific subheadings or select all.
Subheadings limit. When you are combining subjects, using the
focus option, and using subheadings, you create many limits.
This is another time that you might need to experiment to avoid
eliminating useful citations.
To add a second
component to a search use
combine
Type in the next term. In this example, it is Patient Compliance.
Selecting the Combine Searches icon enables two or more sets to be combined.
Shortcut: Type in the set numbers with an “and” “or” “not”. Example (1 or 2)
Boolean operators (AND OR NOT)
And limits
(indicates that the results must have both terms)
Or
indicates that the results will have either or both
terms. This is frequently used with synonyms or
“like” terms. This broadens a search. (i.e.,
physicians or doctors)
broadens
NOT narrows
finds citations that contain the first word or phrase
but not the second. This narrows a search.
Combine Searches icon
The term Patient
Compliance was
added. Then <typing>
1 and 2 produced this
screen
Combining with “and”
#2
#1
Set #1
Set #2
Diabetes
Patient
Compliance
#3
Set #3 Includes
Diabetes and Pt.
Compliance
These 491 citations will
have information about
diabetes and patient
compliance
.
We’re getting there…
Back to the main search page of Medline
Display
Additional limits available
Limit to: Checking the boxes under the “Limit to” section will activate the limits.
Other limits offered in this database are activated by Clicking on the limits icon.
Publication type, age, journal subsets are some of the options.
Note EBM Reviews: This will limit citations to those which are considered evidence-based by
particular groups of experts.
A definition is available for each limit.
Clicking on Display allows you to see the citations, and full text articles. (If
full text is not available online, the libraries will order the article for you.)
Full-text will be indicated above when it
is available. The Unique Identifier helps
us when we order articles for you.
Subject Headings:
Look for hints for
additional search terms.
The * indicates terms
that are the focus of the
article
To change databases: Return to the main page
<click> on change database to redo the search in another database.
Re-executing this search in CINAHL, the nursing and allied health database, did not require
retyping as both databases consider these terms subject headings.
Re-executing the search in Cochrane requires retyping as it is a database that only uses some
of the subject headings.
Medline and CINAHL, each revealed some unique citations.
Print / Email / Save/ your citations
All of these options are available from Results Manager
Click under Results Fields Result Format for the selections you want. Click on
Action for Print, Email, or Save.
Some
suggestions...
If the term you are mapped to is not the one you wanted...
•Check a list of valid subject headings from the annotated or permutated list available
under tools on the main search page.
•Try another term or use a keyword option. (Keywords are searched in the text of the
abstract, title, or in the subject listing.) When viewing these citations, check the
subject headings. Note the subject headings preceded by an (*) from citations you find
useful. Modifying the search using these new terms might maximize your success.
•Using too many words/terms at once, can be limiting. It is often better to use one
term/word/concept at a time, and then combine the sets you created. Less is often
more.
Reminders:
All databases are not the same. Consider whether important journals to the subject are
indexed in the database you are using, and whether journal articles are the best source
for your need. In addition, consider the time frame. Sometimes the best information
for your topic might not be in the most current literature.
Be creative. Sometimes a search needs to be done in several ways, using subjects, or a
combination of keywords and subject headings.
As always, please fee free to contact Library Staff for consultation and assistance.
Not all information is found in a database. The next page
suggests additional ways to find information.
The key to finding information is being
open to exploring all of the possibilities.
Search Question
Analyze your question.
Identify the relevant concepts.
These concepts will become search components.
Sources can be clues to other sources.
Source: Internet
Useful for position statements,
guidelines, and clinical trials.
Government agencies offer a wealth of
full text documents reflective of their
mission, laws, regulations, and
epidemiological data.
CDC, NIH, FDA, HHS, OSHA, and the
Census are some of the agencies to
explore.
Most professional societies and
organizations have a web presence.
The most reliable information is
available when searching within
known organizations.
Circle of Professionalism develops as you
search. You will develop a core of sources
that lead to other sources within your core.
These will often be references to books,
journals or standards from professional
associations, etc.
Government
NIH, CDC
FDA, Census
Professional
Associations
ANA
National Organizations
American Heart Assoc.
National Cancer Instit.
A search in Medline (bibliographic database) might
suggest a position statement from a professional
organization/ society (AHA/ACC)
A textbook might discuss a guideline or indicate a
professional organization worth exploring further.
Source: Bibliographic databases
(Medline/Cinahl/Eric,etc.)
Searching a variety of databases will provide a
different slant on the same topic, as each database
may include different journals or other materials.
There is often a specialized vocabulary with
definitions,which is useful to know to maximize
precise retrieval.
Source: Textbooks
Definition of the problem in its entirety. Presents
Overviews, comprehensive discussions and
references. Be aware of the publication date.
There are categories of materials that
offer specific types of information.
Encyclopedias
Directories
Dictionaries
Indexes
Handbooks
Manuals