Transcript CREATING A DOCUMENT - University of North Texas

CREATING A DOCUMENT
Using MS Word
Presented by
Dr. Ennis-Cole
OBJECTIVES:
 Start
and exit Word
 Identify components of the Word
Window
 Choose commands using toolbars and
menus
 Create and edit a document
OBJECTIVES:
 Enter
the date with AutoComplete
 Correct spelling errors with AutoCorrect
 Scroll through a document
 Save, Preview, and print a document
 Use the Word Help System
Four Steps to a Professional
Document
1. Planning and Creating
2. Editing
3. Formatting and
4. Printing
Starting Word
1. Make sure Windows is running
2. Click the Start button and then point to
Programs
3. Point to Microsoft Word
4. Click Microsoft Word
5. Click the Maximize button in the upperright corner of the Word window
WORD SCREEN CONTENTS
Title Bar
Standard Tool Bar
Document View
Menu Bar
Formatting Tool Bar
Insertion Point
Horizontal Ruler
Scroll Bars
Normal View
Control Menu Buttons
Mouse Pointer
End-of-File Mark
Status Bar
Document Close Task Bar
Program Close Button
Scroll Box
VIEWING THE WORD SCREEN
Refer to Figure 1-4
for the detailed
description of
Word Screen
elements.
Checking the Screen before the
tutorial begins:
 Set
the Document View to Normal
Web Layout, Outline, Print Layout
 Display
the Toolbars and Ruler
 Set the Font and Font Size
 Display the Nonprinting Characters
 Word Screen Session Checklist
Figure1-10, pp. WD1.11
Typing a Letter
Click the New Blank
Document button to
open a fresh
document
 Use AutoComplete
tip
 Enter the text
 Save a document
with the filename

Adding Properties to a Document
 Click
File, Properties
 Click the Summary tab
 Editing
Properties:
Highlight and retype or delete
Click OK
The document’s new properties are saved.
Word Wrap Feature
 Automatic
line breaks
 Place the insertion pointer at Ln20 Col1
 Type text and press the spacebar
 Press the Enter Key
 This completes the paragraph.
Scrolling in a Document
 Place
the insertion point at the bottom of
the screen
 Type the second paragraph (Figure 1-20)
and then press Enter Key twice to insert
a blank line
 Notice the top of the letter scrolls off the
top of the top of the document window.
Error Correction
 A wavy
red line indicates a duplicated
word or a mistake
A green wavy line indicates an extra space
or a grammatical error
 Word
automatically corrects common
errors
 Tools, Options, Spelling & Grammar,
Check Spelling & Grammar as You Type
Error Correction
Position the insertion pointer in the correct
location and right click the mouse button
A list box appears with suggested spellings
Select the desired spelling
To delete, use either the Backspace key or the
Delete key
Finishing a Letter
Complete the letter (see Figure 1-24)
 Scroll the text using the scroll bar
 Save the completed letter
 Click the Print Preview Button
 Close and return to normal view
 Click File, Print – select # copies and page
ranges
 Click OK to Print

Getting Help
Refer to the Office Assistant
 The O/A is an Interactive Guide (Gallery)
 Type questions into the O/A
Example: How do I print an envelop ?

Click the Microsoft Help button
Click Create and print an envelop
Click Show button
Click Hide button to return to the Help window
Click Close button to exit the Word
That Ends Chapter WD1.03